Notice of Intent to Sole Source.pdf
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- Attached to
- R499 -- Notice of Intent to Sole Source 1-Year of Support Services for PAR Excellence Bin System
- Solicitation number
- 36C25625Q1324
- Issued by
-
Department of Veterans Affairs
About this file
This is a Special Notice of Intent to Sole Source published by the Department of Veterans Affairs Network Contracting Office 16 in Houston, Texas. The solicitation number is 36C25625Q1324 and falls under NAICS code 541990 and product service code R499. The VA intends to award a sole-source contract to PAR Excellence Systems, Inc. (11500 Northlake Dr, Ste 135, Cincinnati, OH 45249-1655) for one year of support services for existing PAR Excellence bin systems at three Veterans Affairs Medical Centers located in Alexandria, LA; New Orleans, LA; and Shreveport, LA.
The contract will be awarded as a firm-fixed price arrangement under FAR 13.106-1(b)(1)(i) for purchases not exceeding the simplified acquisition threshold, with the government determining that only one source is reasonably available. PAR Excellence's support model includes remote software upgrades and 24/7 telephone support for problem diagnosis and correction, with no on-site servicing required. The response deadline is August 11, 2025, at 2PM Central Time. Interested parties may submit responses demonstrating clear and convincing evidence that competition would be advantageous to the government to Contract Specialist Tammy DeMille at tammy.demille@va.gov. This notice serves as public notification of the government's intent to award on a sole-source basis rather than a request for competitive proposals.
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Text version
Special Notice
*= Required Field Special Notice
SUBJECT* R499 -- Notice of Intent to Sole Source 1-Year of Support Services for PAR Excellence Bin System
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 77056-5643
SOLICITATION NUMBER* 36C25625Q1324
RESPONSE DATE/TIME/ZONE 08-11-2025 2PM CENTRAL TIME, CHICAGO, USA
ARCHIVE 60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* R499
NAICS CODE* 541990
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643
POINT OF CONTACT*
Contract Specialist Tammy DeMille tammy.demille@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS tammy.demille@va.gov EMAIL DESCRIPTION Contract Specialist
DESCRIPTION
This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part
5.101 (a) (2) requiring dissemination of information on proposed contract actions. This notice of intent to award a sole-source contract pursuant FAR 13.106-1(b)(1)(i), for purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).
Three (3) Veterans Affairs Medical Centers – located in Alexandria, LA; New Orleans, LA; and Shreveport, LA – have a requirement for 1-year of support services for existing PAR Excellence bin systems. PAR Excellence’s support model does not require on-site servicing or upgrades;
software upgrades shall be done remotely and provide 24/7 telephone support to diagnose and correct problems.
The Government intends to award a firm-fixed price contract to PAR Excellence Systems, Inc., 11500 Northlake Dr, Ste 135, Cincinnati, OH 45249-1655.
A determination by the government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government. This Notice of Intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government. Please contact Tammy DeMille, Contract Specialist at tammy.demille@va.gov with responses or questions regarding this requirement. This notice will close on Monday, August 11, 2025, at 2PM Central Standard Time (CST).
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