R499--EHRM Rapid Decision Making Bridge (VA-25-00090610)
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 36C10G25F0013
- Agency
-
Headquarters
Department of Veterans Affairs
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 36C10X20D0002-36C10G25F0013 Federal contract award
- Awardee
- Aptive HTG LLC
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- R499 Support- Professional: Other
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs published a sole-source justification notice to award a bridge contract to APTIVE HTG LLC for continued Electronic Health Record Modernization (EHRM) support services. The contract provides critical clinical informatics services including EHRM Issue Management, EHRM Council Management, and Informatics Adoption Pathways to support VA's transition to a modernized EHR system across 140+ medical centers. The sole-source award is justified as a logical follow-on to existing work, with the VA citing the need for continuity of services to prevent disruptions to the current accelerated EHR deployment timeline and avoid increased patient safety risks. APTIVE HTG LLC, a Service-Disabled Veteran-Owned Small Business and incumbent contractor, received the ten-month bridge contract valued at approximately $25-40 million (with documents showing both $24,960,291.80 and $39,989,205.12 figures). The contract runs from August 25, 2025 to June 24, 2026, with a potential six-month option period, and the incumbent has demonstrated significant performance improvements including a 35% reduction in clinician support burdens and 10-15% reduction in patient safety risks.
Notice text
The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. 4106(c)(3) as implemented by the Federal Acquisition Regulation (FAR) 16.505(b)(2)(i)(C), entitled The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. EHRM Rapid Decision Making bridge is hereby awarded Task Order number 36C10G25F0013 on a sole-source basis to provide continued services to support value stream management to solving clinical informatics issues escalated in relation to the Federal EHR (aka EHR modernization). Contractor will engage VA stakeholders and end-users, incorporating their needs and observations into work product standardized at the enterprise level for national deployment. Contractor will also support validating improvements to VA end-users from VA end-user-centric improvements to processes related to modernized EHR. Tasks/services urgently needed include EHRM Issue Management, EHRM Council Management, and Informatics Adoption Pathways. Informatics Adoption Pathways are an essential element of change management transitioning between EHR systems in a highly complex and dynamic healthcare delivery environment. Gaps in support for evolved operational needs will disrupt the current accelerated timeline for resuming EHR deployments currently underway. The redacted, Sole-Source Justification is attached with this posting. Awarded contract 36C10X20D0002 to APTIVE HTG LLC for 24960291.80000000 on 2025-09-12.
Files
| File | Type | Posted |
|---|---|---|
| JA - FAR 16.5 EHRM Bridge_FINAL_Redacted.pdf | ||
| 36C10X20D0002 36C10G25F0013_1.docx | DOCX document |
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