R426--Notice of Intent of Modification | VHA Communications Satellite/Radio Media Tour (SMT/RMT)
Closed Special Notice Posted
- Solicitation number
- 36C24523D0134
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541820 Public Relations Agencies
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VHA), Network Contracting Office 5, issued this Special Notice on February 26, 2026, announcing its intent to modify an existing contract with Lyons Public Relations LLC for satellite and radio media tour (SMT/RMT) production services. This is a single-source acquisition under FAR Subpart 13.106-1(b), meaning the government intends to solicit from only one vendor rather than through open competition. The contract modification (36C24523D0134 P00001) will establish a cost-reimbursable travel line item with a not-to-exceed cap to support the contractor's in-person media tour activities. The response deadline for this Special Notice is March 13, 2026, at 8:00 AM Eastern Time. The contracting office is located in Perry Point, Maryland, with Amy Ritchey serving as the Contracting Officer.
The objective of this contract modification is to enable Lyons Public Relations LLC to produce in-person satellite and radio media tours that communicate VHA's recent milestones and healthcare access information in support of an administrative return-to-office initiative, featuring VHA program office spokespersons and VA success stories. All contractor travel requires advance written approval from the Contracting Officer's Representative using a Travel Authorization Request form, and travel within the local commuting area is not reimbursable. Travel and per diem expenses will be reimbursed on an actual expenditure basis in accordance with Federal Travel Regulations (FTR) and FAR 31.205-46, contingent on submission of compliant supporting documentation, including lodging receipts and receipts for expenses exceeding $75. Registration fees are priced separately with no profit, overhead, or associated costs reimbursed by the government. Since this is a single-source acquisition with a pre-selected vendor, interested contractors should note that participation in this specific opportunity is limited to Lyons Public Relations LLC, though the notice provides visibility into the government's contracting intentions.
Notice text
Pursuant to FAR Subpart 13.106-1(b), Veterans Health Administration (VHA), Network Contracting Office 5 intends to solicit from a single source for the purchase/reimbursement of travel services from Lyons Public Relations LLC (SAM UEI: YU6VEE2EYLR1). Under the contemplated contract modification (36C24523D0134 P00001), the vendor will provide in-person satellite and radio media tour production to assist in explaining VHA s recent milestones and how to access VA healthcare, in accordance with the administrative return-to-office initiative. Interview talent will include VHA program office spokespersons and VA success stories.
The following modification will be included in the Statement of Work:
The Government anticipates limited travel under this effort to perform the tasks associated with the effort. Travel costs will be included in the task order modification as a separate, cost-reimbursable, not to exceed line item. Travel shall be in accordance with the Federal Travel Regulations (FTR) and requires advanced concurrence by the Contracting Officer s Representative (COR). Contractor travel within the local commuting area will not be reimbursed.
The contractor must obtain written approval from the Veterans Affairs (VA) Program Manager via the Contracting Officer Representative BEFORE any travel begins, utilizing the Travel Authorization Request form. Travel and per diem expenses will be reimbursed on an actual expenditures basis in accordance with Federal Travel Regulations and FAR 31.205-46. Travel that occurs without written pre-approval will NOT be reimbursed.
In order to be reimbursed for travel, the contractor shall submit supporting documentation as required by Federal Travel Regulations with invoices. Federal Travel Regulations require for any temporary travel destination you must provide a receipt to substantiate your claimed travel expenses for lodging and a receipt for any authorized expenses costing over $75 (FTR 301-11.25). Expenses for subsistence and lodging will be reimbursed to the contractor only to the extent where an overnight stay is necessary and authorized by Federal Travel Regulations in effect at the time of the stay for the specific location.
Registration Fees associated with Travel shall be priced separately from Travel. The Government will reimburse the Contractor for actual costs associated with the fees. The Contractor shall submit an invoice with registration fee receipt to be reimbursed. No profit, overhead or other associated costs will be paid by the Government.
**End Statement of Work Addition**
This notice of intent to conduct a sole source acquisition is not a request for competitive proposals. However, any responsible source who believes it is capable of performing the requirement may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this notice. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.
Please note, this contract was originally competed based on best value to the government through comparative evaluation. The separately priced CLIN of cost-reimbursement for travel has no impact to the performance of the contract.
Files
| File | Type | Posted |
|---|---|---|
| 36C24523D0134 P00001.docx | DOCX document |
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