36C24523D0134 P00001.docx

Special Notice Special Notice

GENERAL INFORMATION

SOLICITATION NUMBER*

Network Contracting Office 05 (NCO5) Contracting Officer - Amy Ritchey P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Ethan Mauzy Ethan.Mauzy@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Pursuant to FAR Subpart 13.106-1(b), Veterans Health Administration (VHA), Network Contracting Office 5 intends to solicit from a single source for the purchase/reimbursement of travel services from Lyons Public Relations LLC (SAM UEI: YU6VEE2EYLR1). Under the contemplated contract modification (36C24523D0134 P00001), the vendor will provide in-person satellite and radio media tour production to assist in explaining VHA’s recent milestones and how to access VA healthcare, in accordance with the administrative return-to-office initiative. Interview talent will include VHA program office spokespersons and VA success stories.

The following modification will be included in the Statement of Work:

The Government anticipates limited travel under this effort to perform the tasks associated with the effort. Travel costs will be included in the task order modification as a separate, cost-reimbursable, “not to exceed” line item. Travel shall be in accordance with the Federal Travel Regulations (FTR) and requires advanced concurrence by the Contracting Officer’s Representative (COR). Contractor travel within the local commuting area will not be reimbursed.

The contractor must obtain written approval from the Veterans Affairs (VA) Program Manager via the Contracting Officer Representative BEFORE any travel begins, utilizing the Travel Authorization Request form. Travel and per diem expenses will be reimbursed on an actual expenditures basis in accordance with Federal Travel Regulations and FAR 31.205-46. Travel that occurs without written pre-approval will NOT be reimbursed.

In order to be reimbursed for travel, the contractor shall submit supporting documentation as required by Federal Travel Regulations with invoices. Federal Travel Regulations require for any temporary travel destination you must provide a receipt to substantiate your claimed travel expenses for lodging and a receipt for any authorized expenses costing over $75 (FTR 301-11.25). Expenses for subsistence and lodging will be reimbursed to the contractor only to the extent where an overnight stay is necessary and authorized by Federal Travel Regulations in effect at the time of the stay for the specific location.

Registration Fees associated with Travel shall be priced separately from Travel. The Government will reimburse the Contractor for actual costs associated with the fees. The Contractor shall submit an invoice with registration fee receipt to be reimbursed. No profit, overhead or other associated costs will be paid by the Government.

**End Statement of Work Addition** This notice of intent to conduct a sole source acquisition is not a request for competitive proposals. However, any responsible source who believes it is capable of performing the requirement may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this notice. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.

Please note, this contract was originally competed based on best value to the government through comparative evaluation. The separately priced CLIN of cost-reimbursement for travel has no impact to the performance of the contract.

Special Notice