R410--request for quote | full & open | radiation oncology community care rural/regional health pilot implementation of, interaction with, and evaluation of ccrpi-crss system for VA referrals | pilot program for one year

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is soliciting commercial services for implementing, interacting with, and evaluating the Community Care Radiotherapy Provider Information and Clinical Referral Support System (CCRPI-CRSS) for VA referrals. This Radiation Oncology Community Care Rural/Regional Health Pilot Program seeks a vendor to identify and extract data on Veterans receiving radiotherapy in community care facilities, participate in system development, and evaluate the feasibility of retrospective data extraction. The contractor will be responsible for capturing prospective treatment data for at least 25 Veterans, completing case report forms, uploading DICOM-RT data, and providing comprehensive reports on system implementation, workflow, and insights. The solicitation operates under NAICS code 541990 with evaluation criteria focused on program evaluation, review, and development services. Quotes are due by August 12, 2025, and all questions must be directed to Contracting Officer Amy Walter at AMY.WALTER1@VA.GOV.

This procurement is designated as a full and open competition with no set-aside restrictions, making it available to all qualified vendors regardless of size. The contract structure is firm-fixed-price with a 12-month base period running from September 15, 2025, to September 14, 2026, and includes the potential for a 6-month no-cost extension. The small business size standard is established at $19.5 million, indicating the scope and scale expectations for this specialized healthcare technology pilot program. No incumbent contractor or current service provider is identified in the solicitation documents. The pilot program focuses specifically on radiation oncology services within the VA's community care network, targeting rural and regional health facilities to improve referral processes and data collection capabilities. Performance requirements emphasize both technical implementation and comprehensive evaluation of the CCRPI-CRSS system's effectiveness in supporting VA patient referrals.