R408--National Data Systems (NDS) Health Information Access (HIA) support (VA-25-00032565)
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C77625Q0083
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Place of performance
- Contractor Site and/or Remote TBD
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center is seeking a contractor to support the National Data Systems (NDS) within the Veterans Health Administration Digital Health Office. The primary objectives include managing health information access requests, supporting Data Use Agreements, and providing administrative support for data access processes. Contractors will be responsible for reviewing data access requests, ensuring compliance with VHA policy requirements, providing help desk support, and generating monthly workload reports. The solicitation will be issued on February 18, 2025, with a submission period of approximately 15 calendar days, and interested offerors must request additional solicitation details via email to Kymberly.Morgan@va.gov and Lisa.Strawbridge@va.gov. Potential contractors will need to electronically submit quotes and meet specific requirements related to health information management and governance.
The contract opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 541611, with a small business size standard of $24.5 million. The contract period of performance will span a base period of 12 months with four potential 12-month option periods. The procurement will be conducted as a Request for Quote (RFQ) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, with the Product Service Code (PSC) designated as R408. The solicitation targets administrative management and general management consulting services, focusing on professional support and program management. Potential contractors will need to demonstrate capabilities in handling complex health information access requests, managing data queries, and supporting comprehensive reporting mechanisms for the Veterans Health Administration.
Notice text
National Data Systems (NDS) is responsible for ensuring that access to health information is managed in accordance with VA policy and Federal law. NDS is located within Veterans Health Administration (VHA) Digital Health Office (DHO) Health Information Governance (HIG). NDS manages the development and implementation of policy, regulation, and training around individuals accessing health information.Â
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NDS manages all national health information data access requests as well as data queries and supports the reporting of VHA health information access, file extracts, Data Use Agreements (DUAs), and other related data access agreements. NDS responds to multiple requests for access to many of VHA s health information systems, including Electronic Health Records (EHRs), national databases, and extracted datasets. Â
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The Contractor shall manage regional (Veteran Integrated Service Networks VISNs) and national access to VHA health information resources. These services include: data access requests, help desk support, data access process support, and business associate agreement support.Â
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A contract is needed for the Digital Health Office for the below listed tasks:Â
TasksÂ
Task DescriptionÂ
Data Access RequestsÂ
Review all data access requests to ensure all required paperwork has been submitted and meets VHA policy requirements for approval.Â
Business Associate Agreement SupportÂ
Provide administrative support to the VHA Business Associate program manager including email and telephone inquiries.Â
Report of NDS Workload StatsÂ
Write monthly report of tasks 1 and 2.Â
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The contract period of performance shall be from the date of award for a base period of 12 months plus four (4) 12-month option periods.Â
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A written solicitation will be issued as a Request for Quote (RFQ) conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13. The solicitation will be set-aside for Service-Disabled Veteran Owned Small Businesses. The applicable NAICS code is 541611Â with a small business size standard of $24.5 million dollars. The FSC/PSC is R408. The solicitation will be issued on or about February 18, 2025, for approximately fifteen (15) calendar days. Offerors will be required to submit their quotes electronically via email. All offerors who intend to submit a quote as a result of this synopsis shall request additional solicitation details in writing to the issuing office via email at: Kymberly.Morgan@va.gov AND Lisa.Strawbridge@va.gov.Â
Files
| File | Type | Posted |
|---|---|---|
| 36C77625Q0083.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R408--National Data Systems (NDS) Health Information Access (HIA) support (VA-25-00032565) | Solicitation | |
| This notice | Pre-Solicitation |
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