R408--DHO, Interoperability Pledge Program Support (Convener)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C10G25R0026
- Agency
- Headquarters Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Points of contact
-
- Kristal Hall kristal.hall@va.gov (240) 917-9690
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking a contractor to provide administrative management and general management consulting services to support the Interoperability Pledge Program as a neutral convener for establishing and facilitating an Interoperability Pledge Community of Practice (IPCOP). The primary objective is to improve healthcare data sharing and interoperability between VA and community healthcare providers, particularly supporting legislative priorities like the PACT Act and COMPACT Act. Key requirements include establishing a Community of Practice outside the VA firewall, facilitating multi-stakeholder collaboration, developing standards alignment roadmaps, managing monthly meetings and workgroups, and potentially developing new implementation guides while maintaining strict neutrality. The solicitation uses a cascading tiered evaluation approach that prioritizes Service-Disabled Veteran-Owned Small Businesses first, followed by other veteran-owned businesses, then 8(a) participants and HUBZone businesses, Women-Owned Small Businesses, and finally other small businesses and large businesses. Proposals are due by September 12, 2025, and the contract is anticipated to begin on or around September 30, 2025.
This solicitation does not include any specific set-aside designation but employs the tiered evaluation system to give preference to socioeconomically disadvantaged businesses. The contract has a total estimated value of approximately $24.5 million over a five-year period of performance, consisting of one base year and four one-year option periods. The procurement will be awarded as a firm-fixed price contract under NAICS code 541611 for Administrative Management and General Management Consulting Services. Key personnel requirements include a Program Manager III, Informatics Specialist/Bioinformatician, and Health System Specialist II, each requiring a master's degree and ten years of relevant experience. The work will be performed remotely with access to VA digital tools and networks, and the contractor must execute a Business Associate Agreement to handle Protected Health Information in compliance with HIPAA requirements.
Notice text
3 versions
Update #3 · Latest ·
This is an amendment to the solicitation, Amendment 1. The following attachments have been updated: 36C10G25R0026, Attachment A, B, E, and F. The due date is extended to 9/10/2025.
This is an amendment to the solicitation, Amendment 2. The following attachments have been updated: 36C10G25R0026, Attachment A, and Attachment B. Attachment H has been removed. The due date is extended to 9/12/2025.
This solicitation incorporates tiered evaluations (i.e., cascading) as an evaluation approach, where proposals are evaluated considering a priority of socioeconomic business categories consistent with agency policy and authority. The order of priority for awarding a resultant contract from this solicitation is as follows: Tier 1 - Service-Disabled Veteran-Owned Small Business (SDVOSB), then Veteran-Owned Small Business (VOSB) Concerns Tier 2- 8(A) participants, then HUBZone Small Business Concerns Tier 3- Women-Owned Small Business Concerns, then all other Small Business Concerns Tier 4- Other than Small Business Concerns Further details regarding the tiered evaluation approach can be found in Addendum 52.212-2 Evaluation Commercial Products and Commercial Services of this solicitation. The NAICS Code for this requirement is 541611 - Administrative Management and General Management Consulting Services. The total Period of Performance (POP) is for five (5) years (inclusive of a 1-year base and four 1-year option). The contract POP is anticipated to begin on or around September 30, 2025. Offerors shall submit all questions relating to the solicitation on Attachment B RFP questions by the specified date and time to the Contracting officer and Contract Specialist as specified in the Instructions to Offerors. A Business Associate Agreement (BAA) must be in place with VHA in order for Protected Health Information (PHI) or Electronic Protected Health Information (EPHI) to be disclosed to a VA component that is Business Associate. A Business Associate is an entity, including an individual (other than a member of VHA s workforce, for example VA s Office of General Counsel), company, organization, or another Covered Entity, that performs or assists in the performance of a function or activity on behalf of VHA. BAAs obligate VHA Business Associates to provide PHI protections and safeguards and agree to only disclose PHI as required by VHA and allowed under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule. The successful Offeror is required to maintain or establish a BAA upon award. See Attachment J, Business Associate Agreement Template. The BAA is a stand-alone document managed by VHA.
Update #2 ·
This is an amendment to the solicitation, Amendment 1. The following attachments have been updated: 36C10G25R0026, Attachment A, B, E, and F.
This solicitation incorporates tiered evaluations (i.e., cascading) as an evaluation approach, where proposals are evaluated considering a priority of socioeconomic business categories consistent with agency policy and authority. The order of priority for awarding a resultant contract from this solicitation is as follows: Tier 1 - Service-Disabled Veteran-Owned Small Business (SDVOSB), then Veteran-Owned Small Business (VOSB) Concerns Tier 2- 8(A) participants, then HUBZone Small Business Concerns Tier 3- Women-Owned Small Business Concerns, then all other Small Business Concerns Tier 4- Other than Small Business Concerns Further details regarding the tiered evaluation approach can be found in Addendum 52.212-2 Evaluation Commercial Products and Commercial Services of this solicitation. The NAICS Code for this requirement is 541611 - Administrative Management and General Management Consulting Services. The total Period of Performance (POP) is for five (5) years (inclusive of a 1-year base and four 1-year option). The contract POP is anticipated to begin on or around September 30, 2025. Offerors shall submit all questions relating to the solicitation on Attachment B RFP questions by the specified date and time to the Contracting officer and Contract Specialist as specified in the Instructions to Offerors. A Business Associate Agreement (BAA) must be in place with VHA in order for Protected Health Information (PHI) or Electronic Protected Health Information (EPHI) to be disclosed to a VA component that is Business Associate. A Business Associate is an entity, including an individual (other than a member of VHA s workforce, for example VA s Office of General Counsel), company, organization, or another Covered Entity, that performs or assists in the performance of a function or activity on behalf of VHA. BAAs obligate VHA Business Associates to provide PHI protections and safeguards and agree to only disclose PHI as required by VHA and allowed under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule. The successful Offeror is required to maintain or establish a BAA upon award. See Attachment J, Business Associate Agreement Template. The BAA is a stand-alone document managed by VHA.
Update #1 ·
This solicitation incorporates tiered evaluations (i.e., cascading) as an evaluation approach, where proposals are evaluated considering a priority of socioeconomic business categories consistent with agency policy and authority. The order of priority for awarding a resultant contract from this solicitation is as follows: Tier 1 - Service-Disabled Veteran-Owned Small Business (SDVOSB), then Veteran-Owned Small Business (VOSB) Concerns Tier 2- 8(A) participants, then HUBZone Small Business Concerns Tier 3- Women-Owned Small Business Concerns, then all other Small Business Concerns Tier 4- Other than Small Business Concerns Further details regarding the tiered evaluation approach can be found in Addendum 52.212-2 Evaluation Commercial Products and Commercial Services of this solicitation. The NAICS Code for this requirement is 541611 - Administrative Management and General Management Consulting Services. The total Period of Performance (POP) is for five (5) years (inclusive of a 1-year base and four 1-year option). The contract POP is anticipated to begin on or around September 30, 2025. Offerors shall submit all questions relating to the solicitation on Attachment B RFP questions by the specified date and time to the Contracting officer and Contract Specialist as specified in the Instructions to Offerors. A Business Associate Agreement (BAA) must be in place with VHA in order for Protected Health Information (PHI) or Electronic Protected Health Information (EPHI) to be disclosed to a VA component that is Business Associate. A Business Associate is an entity, including an individual (other than a member of VHA s workforce, for example VA s Office of General Counsel), company, organization, or another Covered Entity, that performs or assists in the performance of a function or activity on behalf of VHA. BAAs obligate VHA Business Associates to provide PHI protections and safeguards and agree to only disclose PHI as required by VHA and allowed under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Rule. The successful Offeror is required to maintain or establish a BAA upon award. See Attachment J, Business Associate Agreement Template. The BAA is a stand-alone document managed by VHA.
Attachments
Show all 19
Notice history
| Notice | Type | Posted |
|---|---|---|
| R408--DHO, Interoperability Pledge Program Support (Convener) | Award Notice | |
| R408--DHO, Interoperability Pledge Program Support (Convener) | Solicitation | |
| R408--DHO, Interoperability Pledge Program Support (Convener) | Pre-Solicitation |
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