Q999--NTX Prosthetics-Durable Medical Equipment (DME)-549 STORAGE, DELIVERY, SETUP INSTALLATION, AND TRAINING OF DURABLE MEDICAL EQUIPMENT -BASE 4 YEARS

Department of Veterans Affairs Veterans Integrated Service Network 17 is conducting market research through a sources sought notice to identify qualified vendors for storage, delivery, setup, installation, and training of durable medical equipment across North Texas, with responses due May 21, 2026. The procurement carries a total small business set-aside designation and SDVOSB/VOSB preference, though SDVOSB/VOSB has not yet been formalized as a set-aside.

Performance occurs at North Texas Veterans Health Care System Prosthetics Services in Dallas, Texas, serving five geographic zones across a five-county service area with approximately 11,000 patients. The contract base period spans four years with four option years. Ceiling value is $6.5 million with pricing structured by zone—Zone A (8,261 patients), Zone B (1,390 patients), Zone C (374 patients), Zone D (188 patients), and Zone E (218 patients).

Scope includes receipt of VA-owned equipment, delivery and pickup, setup and installation, storage, cleaning and disinfecting, minor repairs, patient and caregiver education, home safety assessments, inventory control, and preventive maintenance. Equipment covered includes standard hospital beds, wheelchairs, patient lifts, and mattresses, but excludes purchasing equipment on behalf of the VA. Service delivery must occur within 48 hours of purchase order acceptance for routine deliveries and 4 to 12 hours for emergency services depending on zone.

Contractor requirements include current JCAHO accreditation or equivalent healthcare organization certification, dedicated storage space of up to 2,500 square feet, HIPAA compliance, insurance coverage of at least $100,000, qualified personnel with appropriate training and licenses, and monthly inventory reporting. NAICS code 621610 applies with a $19 million size standard.

Interested vendors should submit responses via email to Damon Crawford at damon.crawford@va.gov, including SBA certification, business size and SAM.gov UEI number, point of contact information, identification of contract parts of interest, and any clarifications needed on the Performance Work Statement.