Q523-- Autotransfusion Services - Kansas City VAMC

The Department of Veterans Affairs Veterans Integrated Service Network 15 is soliciting competitive proposals for on-site autotransfusion services at the Kansas City VA Medical Center under solicitation Q523. The contractor must provide certified autotransfusionists to support surgical procedures and emergency situations for eligible veteran beneficiaries, with four qualified autotransfusionists required to be available during scheduled operating room hours and on-call 24/7. Key requirements include personnel credentialing by the VA, maintenance of proper licensing and certifications, provision of medical liability insurance, and strict adherence to VA policies regarding medical records and patient safety protocols. The VA will evaluate proposals using a best value trade-off approach that weighs technical capability, past performance, and price, with offerors required to submit minimum three current or past performance references from the last three years and organizational conflict of interest certifications. Proposals are due December 4, 2025 at 5:00 PM CDT, and all contractors must comply with wage determination requirements, small business subcontracting goals, immigration and nationality act certifications, and VA contractor rules of behavior regarding information security and privacy.

This solicitation uses no set-aside designations and covers a base contract year with four one-year option periods extending from April 13, 2026 through April 12, 2031, with a minimum guaranteed amount of $500 and a maximum estimated value of $420,000. The contract requires 150 scheduled hours per year of autotransfusion services, with at least one autotransfusionist available on-site during operating room hours and capable of responding within 30 minutes of the facility during off-hours and weekends. Performance will be monitored through a Quality Assurance Surveillance Plan with ten key performance metrics tracked via the Contractor Performance Assessment Reporting System, with Jason Condiff serving as the Contracting Officer and Tonya Brooks as the Contracting Officer's Representative. The place of performance is Kansas City, Missouri 64128, and contractors must comply with applicable wage determinations for Kansas and Missouri counties, which establish minimum hourly rates of $17.75 per hour for contracts entered into on or after January 30, 2022, plus additional benefits including health and welfare allocations and paid time off requirements.