Autotransfusion Services (VA-25-00059431)

The purpose of this Sources Sought Notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone, and other Small or Large Businesses interested and capable of providing the services described below.

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The Department of Veterans Affairs Network Contracting Office 15 located at 3450 South 4th Street Trafficway, Leavenworth, KS 66048 is seeking potential qualified contractor to provide On-site Autotransfusion Servicesfor the Kansas City VA Medical Center, Kansas City, MO.  The Contractor shall furnish all key personnel to provide these services. The Contractor’s care shall cover the range of Autotransfusion Services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of quality, meeting or exceed currently recognized national standards as established by the American Board of Cardiovascular Perfusion http://www.abcp.org.

Place of Performance: Kansas City VA Medical Center, 4801 E. Linwood Blvd, Kansas City, MO 64128

Period of Performance: The anticipated period of performance for this requirement is April 13, 2026 through April 12, 2031 for a base period with four (4) one (1) year option periods.

The North American Classification System (NAICS) code for this acquisition is 621991 (Blood and Organ Banks).  The Small Business Size Standard for this acquisition is $40M.

Description of Services: The Contractor shall furnish all key personnel to provide services necessary to perform onsite Autotransfusion Services to eligible beneficiaries. The Autotransfusionist is responsible for responding to calls and providing services as needed. They will also provide maintenance and servicing of contractor owned equipment and maintain a record of such. They will set up and operate Autotransfusion pump for surgical procedures other than open heart. Also, generates a record during each surgical case to include the surgical time of the procedure and the amount of autotransfused blood given to attending surgeon for delivery to the patient and handle breakdown of disposable within autotransfusion pump after completion of each procedure. The Autotransfusionist shall be available and be in location as needed to properly perform tasks as specified. Be onsite during all scheduled OR hours. The Autotransfusionist is responsible for coordinating schedule periodic preventative maintenance and repair calls for VA owned equipment and maintain record as such. 

Interested Parties: Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Please limit your response to five pages and include the following:

1. Company name, addresses, point of contact, phone number, and email address.
2. Company’s interest in submitting a proposal on the solicitation when it is issued.
3. Capability that shows clear, compelling, and convincing evidence that the vendor can meet the requirements.
4. Capability to perform a contract of this type and comparable work performed within the past three years to include a brief description of the project, customer’s name, phone number and address, period of performance, and dollar value of the project.
5. Business Size (Large or Small) and Socioeconomic Status (Veteran Owned, SDVOSB,
6. HUBZONE, 8(a), etc.).
7. Joint Venture information (if applicable and include copy of agreement) – existing and potential
8. Unique Entity ID (UEI)

Responses to this notice must be received via email. Telephone, fax, or mail responses will not be accepted.  Please email your response to Opal Moore-Harris, NCO 15 Contract Specialist: Opal.Moore-Harris@va.gov. Responses must be received no later than Monday, May 26, 2025 at 5:00 PM CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this Sources Sought. Responses to this Sources Sought Notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.