Q515--ON-SITE/OFF-SITE Pathology Services/589A7

The Department of Veterans Affairs Veterans Health Administration, specifically Veterans Integrated Service Network 15, is soliciting on-site and off-site pathology services for the Robert J. Dole VA Medical Center in Wichita, Kansas. The solicitation seeks a contractor to provide comprehensive pathological evaluations and interpretations, including surgical, anatomic, and cytology specimens, with board-certified/board-eligible pathologists. Key contract requirements include 24/7 on-call coverage, a 15-minute phone response time, a 60-minute on-site response time, and an estimated 70 hours of annual on-site pathology services. Performance standards are rigorous, including 90% completion of routine surgical pathology within 2 working days, 20-minute turnaround for frozen sections, and 100% second review of new malignancies. The solicitation response is due on February 25, 2025, at 17:00 CST, with evaluation likely focusing on past performance, technical capability, and compliance with detailed quality assurance requirements.

The contract is 100% set aside for small businesses under NAICS code 621511 with a $41.5 million size standard. The contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) firm-fixed-price arrangement with a base period from July 1, 2025, to June 30, 2026, and four potential one-year option periods. The estimated maximum contract value is $5,500,000 over its entire potential duration, with a minimum guaranteed amount of $1,000. The contractor must be located within Wichita city limits due to specific requirements for frozen section backup and turnaround times. Performance will be closely monitored through a Quality Assurance Surveillance Plan that includes direct observation, periodic inspections, and verification of compliance with stringent performance metrics. The place of performance is the Wichita, KS VA Medical Center, with services covering various pathology testing and interpretation needs for veterans' healthcare.