Q403--Ergonomic Evaluations (VANCHCS)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 seeks ergonomic evaluations and training services for the VA Northern California Health Care System across 12 facilities, with proposals due October 21, 2026. The procurement is 100% set-aside for small business.

Place of performance spans 12 locations: Sacramento Mather Medical Center and 11 outpatient clinics across Butte, Stanislaus, Alameda-Contra Costa, Shasta, Sacramento, San Joaquin, Solano, Sutter-Yuba, and Calaveras-Tuolumne counties in California. The PSC code is Q403 (Medical–Evaluation/Screening) and NAICS code is 621340 (Offices of Physical, Occupational and Speech Therapists). The contract period runs from November 15, 2026, through November 14, 2027, with two optional one-year extension periods. The estimated budget is $12.5 million on a firm-fixed-price basis.

Key personnel must hold at least five years of ergonomics or related professional experience and possess nationally recognized certification. The contractor must conduct approximately 250 ergonomic workstation assessments annually, responding to evaluation requests within four weeks. Deliverables include written reports in Microsoft Word format detailing observations, findings, recommendations, cost-effective GSA product suggestions, and pre/post-assessment photographs, plus monthly invoices. The contractor must communicate monthly with the Contracting Officer's Representative and conduct monthly meetings at either Mather or Martinez locations. All service delivery is firm-fixed-price with no separate travel charges. Service Contract Act wage determinations apply across all nine service counties, with rates ranging from $14.76 to $97.74 per hour depending on occupational classification and county. Invoicing occurs monthly in arrears through the VA's Electronic Invoice Presentment and Payment System via Tungsten Network. The Contracting Officer is Durell Salaz (durell.salaz@va.gov).