Q403--EAP Service Contract

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 7, is soliciting for Employee Assistance Program (EAP) services through a firm-fixed-price contract. The contractor must provide comprehensive mental health support services including assessment, short-term counseling limited to five sessions per presenting problem per person annually, crisis intervention, and training seminars on workplace topics such as violence prevention and conflict resolution. The program coordinator must hold credentials as a Licensed Certified Social Worker (LCSW), Certified Employee Assistance Professional (CEAP), and Private Independent Practitioner (PIP), with subordinate staff consisting of licensed master's degree-level social workers and professional counselors. Services must be available during normal business hours (Monday-Friday, 8:00 AM to 4:30 PM, excluding federal holidays) and 24/7 for emergencies at no additional cost. The solicitation was posted on April 23, 2026, with proposals due by April 28, 2026 at 12:00 PM EDT. The contracting officer is Quincy Alexander (334-725-2819), and further questions should be directed to Nicole Rodgers at Nicole.Rodgers@va.gov.

This contract contains a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside designation with an estimated total value of $9 million. The contract will serve approximately 1,300 employees at the Tuscaloosa VA Medical Center, with the contractor required to maintain a full-service facility within a 10-mile radius of the medical center. The base contract period runs from May 1, 2026 through April 30, 2027, with four one-year renewal options extending through April 30, 2031. Payment will be made monthly in arrears via electronic funds transfer under net 30-day terms. The contractor must comply with HIPAA regulations, VA security protocols, background checks, and confidentiality requirements, and must submit quarterly utilization reports documenting client contacts and types of interventions provided.