Q301--Renal Transplant and Routine Biopsy (VA-25-00076660)
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 36C24225Q0732
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621511 Medical Laboratories
- PSC
- Q301 Reference Laboratory Testing
- Place of performance
- James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, New York 10468, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 2 is conducting market research for Renal Transplant and Routine Biopsy services at the James J. Peters VA Medical Center in Bronx, NY. This Sources Sought Notice seeks VetCert verified Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses capable of providing specialized pathology services, including processing renal tissue biopsies for special stains, Immunohistochemistry, Electron Microscopy, and analysis by a Renal Pathologist. The contractor must provide courier pickup services, process fresh renal tissue samples, and deliver preliminary analysis reports within strict timeframes - same day for tissues received before 12:00 PM and next-day reports for weekend or emergency submissions. Interested vendors must submit detailed capability statements including company information, small business status verification, past performance data, and service capabilities. The submission deadline is June 24, 2025, with responses required via email to Contracting Officer Veronica Baldwin at Veronica.Baldwin1@va.gov, and marketing materials are specifically prohibited.
This procurement is designated for veteran-owned small businesses but does not specify a particular set-aside category, and no current incumbents or contractors are identified in the notice. The anticipated contract structure is firm fixed-price with a base period plus four one-year options, with contract award expected around September 1, 2025. The estimated annual volume is approximately 50 renal biopsies requiring processing and analysis, falling under NAICS code 621511 (Medical Laboratories) with a size standard of $41.5 million. The procurement emphasizes the critical nature of the services for both routine patient management and transplant recipient care, requiring specialized pathology expertise and rapid turnaround capabilities. No specific contract values or budget ranges are disclosed in this market research phase, as this notice explicitly states it is not a solicitation and does not constitute a commitment by the government to award a contract.
Notice text
2 versions
Update #2 · Latest ·
RFQ number: 36C24225Q0732
Page 5 of 5
Page 1 of
DESCRIPTION: This is not a solicitation. This is a request for information in order to conduct market research regarding the availability of ALL Socioeconomic Groups for Small Business and Large Businesses that can provide Renal Transplant and Routine Biopsy services. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.
KEY PERSONNEL REQUIREMENTS & QUALIFICATIONS
The Department of Veteran Affairs, Network Contracting Office (NCO) 2, and the James J.. Peters VA Medical Center, Bronx NY, anticipate the award of a firm fixed price contract approximately September 1, 2025, for the service indicated above.
Background: James J. Peters VA Medical Center requires Renal Transplant Services and Routine Renal Tissue Biopsies processing for special stains, Immunohistochemistry (IHC), Electron Microscopy (EM), and analysis and diagnosis by a Renal Pathologist. This service is required for routine and transplant patients management. The pathology is to be performed on Renal Tissue Biopsies Pre- and Post- Transplant.
Scope of Work (Overview):
The Contractor must provide the services required under this Statement of Work on the day/time the Renal Biopsy Tissue is received. The annual number of Renal Biopsies is estimated on previous years. The estimated annual number of renal biopsies to be sent for processing and analysis is 50.
The fresh Renal Tissue obtained surgically from a routine procedure or Renal Transplant recipient, must be picked up at the JJP VAMC by the courier service.
The Renal Biopsy Tissue from routine or transplant recipient must be processed, and slides must be made and stained for Light Microscopy, Immunohistochemistry, and Electron Microscopy. When renal tissue is received before 12:00 PM, the Contractor must provide a preliminary analysis (report) on the same day, no later than 6:00 PM that day.
Renal tissue received on Saturday, or after hours (emergency), the Contractor must provide a preliminary analysis (report) as soon as possible, but no later than the following day.
Performance Period: Base plus four 1 year options.
The appropriate North American Industry Classification System (NAICS) code is 621511
Medical Laboratories with a size standard of $41.5.
SUBMISSION INSTRUCTIONS:
Only firms interested and capable should send their information and capability statement. Please submit your response in accordance with the following instructions:
Detail your firm s capability to deliver the described Renal Transplant and Routine Biopsy services, ensuring you include responses to all Specific Response Items listed in the section below.
Submit your response via email to Veronica Baldwin, Contracting Officer at Veronica.Baldwin1@va.gov by July 10, 2025. Telephone or facsimile responses will not be accepted or responded to.
Reference RFQ number 36C24225Q0732 with your response.
No marketing materials are allowed as part of this request. The Government will not review any other information or attachments included in your submission that fall under this category.
SPECIFIC RESPONSE ITEMS:
Responses to this notice must include all of the following information in order to receive consideration:
Provide general information about your company:
Company Name
Company Address
EUI Number
Company Point of Contact (POC)
Company POC Phone Number
Company POC Email
Company Website
How long has your company been providing Renal Transplant and Routine Biopsy services?
Identify your company s small business size standard.
Veteran Owned Small Business (VOSB)
Service-Disabled Veteran Owned Small Business (SDVOSB)
Does your company have the capabilities to provide Renal Transplant and Routine Biopsy services? Demonstrate your capabilities by providing past performance information on contracts similar in size and scope to this requirement.
Contract Number
Government Agency
Description of Contract Requirement
Any Additional Information That Demonstrates Company Capabilities
Update #1 ·
RFQ number: 36C24225Q0732
DESCRIPTION: This is not a solicitation. This is a request for information in order to conduct market research regarding the availability of VetCert verified Service-Disabled Veteran Owned Small Business or Veteran Owned Small business that can provide Renal Transplant and Routine Biopsy services. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.
KEY PERSONNEL REQUIREMENTS & QUALIFICATIONS
The Department of Veteran Affairs, Network Contracting Office (NCO) 2, and the James J.. Peters VA Medical Center, Bronx NY, anticipate the award of a firm fixed price contract approximately September 1, 2025, for the service indicated above.
Background: James J. Peters VA Medical Center requires Renal Transplant Services and Routine Renal Tissue Biopsies processing for special stains, Immunohistochemistry (IHC), Electron Microscopy (EM), and analysis and diagnosis by a Renal Pathologist. This service is required for routine and transplant patients management. The pathology is to be performed on Renal Tissue Biopsies Pre- and Post- Transplant.
Scope of Work:
The Contractor must provide the services required under this Statement of Work on the day/time the Renal Biopsy Tissue is received. The annual number of Renal Biopsies is estimated on previous years. The estimated annual number of renal biopsies to be sent for processing and analysis is 50.
The fresh Renal Tissue obtained surgically from a routine procedure or Renal Transplant recipient, must be picked up at the JJP VAMC by the courier service.
The Renal Biopsy Tissue from routine or transplant recipient must be processed, and slides must be made and stained for Light Microscopy, Immunohistochemistry, and Electron Microscopy. When renal tissue is received before 12:00 PM, the Contractor must provide a preliminary analysis (report) on the same day, no later than 6:00 PM that day.
Renal tissue received on Saturday, or after hours (emergency), the Contractor must provide a preliminary analysis (report) as soon as possible, but no later than the following day.
Performance Period: Base plus four 1 year options.
The appropriate North American Industry Classification System (NAICS) code is 621511
Medical Laboratories with a size standard of $41.5.
SUBMISSION INSTRUCTIONS:
Only firms interested and capable should send their information and capability statement. Please submit your response in accordance with the following instructions:
Detail your firm s capability to deliver the described Renal Transplant and Routine Biopsy services, ensuring you include responses to all Specific Response Items listed in the section below.
Submit your response via email to Veronica Baldwin, Contracting Officer at Veronica.Baldwin1@va.gov by June 24, 2025. Telephone or facsimile responses will not be accepted or responded to.
Reference RFQ number 36C24225Q0732 with your response.
No marketing materials are allowed as part of this request. The Government will not review any other information or attachments included in your submission that fall under this category.
SPECIFIC RESPONSE ITEMS:
Responses to this notice must include all of the following information in order to receive consideration:
Provide general information about your company:
Company Name
Company Address
EUI Number
Company Point of Contact (POC)
Company POC Phone Number
Company POC Email
Company Website
How long has your company been providing Renal Transplant and Routine Biopsy services?
Identify your company s small business size standard.
Veteran Owned Small Business (VOSB)
Service-Disabled Veteran Owned Small Business (SDVOSB)
Does your company have the capabilities to provide Renal Transplant and Routine Biopsy services? Demonstrate your capabilities by providing past performance information on contracts similar in size and scope to this requirement.
Contract Number
Government Agency
Description of Contract Requirement
Any Additional Information That Demonstrates Company Capabilities
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0732_1.docx | DOCX document | |
| 36C24225Q0732.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Q301--Renal Transplant and Routine Biopsy (VA-25-00076660) | Special Notice | |
| This notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Q301--Reference Laboratory Testing | Veterans Integrated Service Network 2 | No set-aside | |
| NWI Offsite Pathology Services | Veterans Integrated Service Network 23 | Total Small Business | |
| Emergent reference lab testing | Veterans Integrated Service Network 7 | No set-aside |
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