Purge Fluid - Hill, AFB Utah

Combined Synopsis/Solicitation
Purge Fluid 
Solicitation #: FA822425272KH

(1)    This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a additional solicitation will not be issued.

(2)    Date: 10/06/2025

(3)    This solicitation is being issued as a Request for Quotation (RFQ)
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular _2025-05_. 

(4)    Contracting Office Address:
CP 801 586 7555 6038 Aspen Ave.
Hill AFB, UT 84056-5805
USA

(5)    PSC/FSC: 9130 – Liquid Propellants and Fuels, Petroleum Base

(6)    Proposed Solicitation Number: FA822425272KH

(7)    Closing Response Date: November 05, 2025 5:00 PM MST

(8)    Estimated Contract Award Date: November 26, 2025

(9)    This requirement is: 100% small business set-aside
  NAICS Code: 324110
  Small Business Size Standard: 1,500 employees

(10)    Description of items to be acquired:

The Contractor shall deliver 15,000 gallons +/- of Purge Fluid that shall conform to Mil-Spec: MIL-PRF-38299E IAW Purchase Specifications. a. Part Number M38299 (Must be specific to Table 1 found in MIL-PRF-38299E pages 5-6).

(11)    Brand Name: N/A 

(12)    Length and dates of Agreements place of delivery and acceptance:
•    Delivery within 3 weeks after contract award
•    Delivery and acceptance of all orders shall be at Hill Air Force Base, Utah
•    FOB Destination delivery terms shall apply

(13)    The provision at 52.212-1, Instruction to Offerors – Commercial Items, applies to this acquisition.  Offers are due by 5:00 PM Mountain Standard Time November 05, 2025 via electronic mail to kevin.hutchison.2@us.af.mil. Offeror is responsible for verifying receipt of offer.  Offeror is responsible for the following
•    Provide CAGE code when submitting offer
•    Ensure the quote submitted is clear and excludes inconsistencies

(14)    The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition  
(a) The Government will issue a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
     (i) Price
     (ii) Technical Acceptability, determined by offeror’s quote meeting the requirements for mixers as outlined in the attached Purchase Specification document

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis.  All offers will be evaluated on the total proposed price.  One award will be made to the offeror with the lowest priced quote which is found to be technically acceptable.  Technical acceptability will be determined by evaluating the offeror’s quote for a demonstration that the proposed Purge Fluid clearly meet the specifications outlined in the Purchase Specification document.   Only information submitted with the offeror’s quote will be evaluated for technical acceptability.  The offeror shall ensure their quote is clear and excludes inconsistencies.  Only the two lowest priced quotes will be evaluated for technical acceptability.  The next lowest priced offeror will only be evaluated if either of the aforementioned offers are found technically unacceptable (and so on).   Submit only written offers; oral offers will not be accepted.  All companies or individuals responding must be registered with the System for Award Management (SAM) at the time of solicitation closing for their quote to be considered for award.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.  Before the offer’s specified expiration time, the Government may accept an offer or part of an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(15)    Offerors are advised to include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.

(16)    The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(17)    The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition.  The additional FAR clauses that apply to this acquisition included in FAR clause 52.212-5 are included below starting on page 43 of the document labeled “Clauses”.

(18)    Invoices. An invoice shall be submitted for the delivery.
In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, use of electronic payment requests is mandatory.  Wide Area WorkFlow (WAWF) is the Department of Defense system of choice for submission of invoices and receipt/acceptance of documents.  Detailed information regarding WAWF is available on the internet at https://wawf.eb.mil/. 

(19)    Other Clauses and Provisions applicable to this acquisition are included in the document labeled “Clauses”.

(20)    Defense Priorities and Allocations System (DPAS):
N/A

(21)    Proposal Submission Information:
Offers are due by 5:00 PM Mountain Standard Time November 05, 2025, via electronic mail to kevin.hutchison.2@us.af.mil.

(22)    For additional information regarding the solicitation, contact Kevin Hutchison at kevin.hutchison.2@us.af.mil.

Notice to Offerors:
The Government reserves the right to cancel this solicitation, either before or after the closing date.  In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.  This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  Also, the full text of a clause may be accessed electronically at this address.

https://www.acquisition.gov

Attachments:
Purge Fluid SOW
Purge Fluid MIL-PRF-38299E