Provision of Water Damage Repair Services for Embassy, Windhoek

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Windhoek will launch the solicitation on the SAM.gov website when it is available.

The U.S. Embassy Windhoek hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for:

The Provision of Water Damage Repair Services on Embassy facilities in Windhoek, Namibia. Contractor shall provide all materials, supervision, labor, tools, and equipment to perform actions.

The Contractor shall perform the following tasks to address water damage:

Inspection and Assessment

Initial Inspection: Conduct a thorough inspection of the affected areas to assess the extent of water damage. This includes checking walls, ceilings, floors, and any other potentially affected structures.

Documentation: Provide a detailed report noting the damage found, including photographs and descriptions of affected areas. The report should also include moisture readings and any signs of mold growth.

Consultation: Discuss findings with the Contracting Officer’s Representative (COR) and recommend a plan of action.

Water Extraction and Drying

• Water Removal: Use appropriate extraction equipment to remove standing water from all affected areas. This may include the use of submersible pumps, wet vacuums, and other specialized equipment.
• Drying Process: Deploy industrial-grade dehumidifiers and air movers to dry out the affected areas. Monitor humidity levels and adjust equipment as necessary to ensure thorough drying.
• Monitoring: Regularly monitor the drying process and document progress. Adjust equipment placement and settings as needed to optimize drying efficiency.

Mold Remediation

• Inspection for Mold: Inspect all affected areas for mold growth. This includes hidden areas such as behind walls and under flooring.
• Containment: Set up containment barriers to prevent the spread of mold spores to unaffected areas.
• Removal and Cleaning: Remove mold-affected materials and clean surfaces using EPA-approved antimicrobial treatments. Ensure that all mold is thoroughly removed and that treated areas are safe for reoccupation.
• Air Quality Testing: Conduct air quality tests to ensure that mold spore levels are within acceptable limits before removing containment barriers.
• Structural Repairs

Drywall and Insulation: Remove and replace damaged drywall and insulation. Ensure that new materials are installed to meet local building codes and standards.

• Flooring: Repair or replace damaged flooring, including subflooring if necessary. This may involve the installation of new tiles, hardwood, or carpet.
• Ceilings: Repair or replace damaged ceiling materials. Ensure that any new installations are properly secured and finished.
• Electrical and Plumbing: Inspect and repair any electrical or plumbing systems affected by water damage. This includes checking for short circuits, corrosion, and leaks.
• Restoration and Cleaning

Sanitization: Clean and sanitize all affected areas to remove any contaminants introduced by the water damage. Use appropriate cleaning agents and techniques to ensure a safe and healthy environment.

• Restoration: Restore the area to its pre-damage condition. This includes painting, finishing work, and any necessary touch-ups to ensure a seamless repair.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
 

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does then you might have to send more than one email. Alternatively, offers may be submitted at the US Embassy offices at address below 38 Metje Street, Klein Windhoek, Windhoek, Namibia.