Provision & Installation of RTU (YORK) HVAC
Closed Solicitation Posted
- Solicitation number
- 19PK3326Q1011
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- North Brunswick, New Jersey 08902, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting bids for the provision and installation of York HVAC roof top package units (RTUs) for the new embassy compound in Islamabad, Pakistan. This firm-fixed price purchase order opportunity invites open market competition from vendors capable of supplying genuine parts, demonstrating sound technical expertise, ensuring timely service delivery, and offering competitive pricing. Key contract requirements include compliance with ASHRAE and SMACNA standards, comprehensive turnkey installation services encompassing mechanical and electrical work, system testing and commissioning, personnel training, and a minimum one-year warranty on all components. Offerors must provide documentation of international warranty claims, client references for similar items sold within the past two years, valid DUNS numbers, and SAM registration. The award will be made based on lowest price technical acceptability. Proposals must be submitted by January 23, 2026, to AliZ4@state.gov and HussainM3@state.gov, with bids remaining valid for 15 days following the solicitation closing date.
This solicitation uses no set-aside designation and presents an open market opportunity with no identified incumbent contractor. The contract requires completion within four weeks of receiving the approved purchase order, with a broader performance period of six to eight months allocated for procurement and equipment delivery prior to the 30-day installation phase. Payment will be processed via electronic funds transfer within 30 days of receiving a conforming invoice, subject to net 30-day payment terms. The scope includes multiple RTU units with varying cooling and heating capacities ranging from approximately 61.9 to 127.1 kW, incorporating components from manufacturers including York International, ABB Inc., Emerson Climate Technologies, and Danfoss. The place of performance is the U.S. Embassy compound in Islamabad, Pakistan, classified under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC 4120 (Air Conditioning Equipment).
Notice text
The U.S Embassy, Islamabad announces opportunity for the Open Market’s relevant vendors to participate in the bidding of “Provision & Installation of RTU (YORK) HVAC”. It will be a Firm-Fixed Price Purchase Order and bids from all potential offerors will be accepted based on the assurance of genuine parts provision, sound technical expertise of repair/ maintenance, service’s delivery time & competitive pricing.
2. Terms & Conditions:
a) Mode of Payment:
Payment will be processed through EFT within 30 days of the date so that a correct invoice conforming to the provisions of the solicited requirement as per the SOW & Purchase Order is received at the U.S Embassy, Islamabad, and accepted by the Government Representative.
b) Period of Performance/ Delivery Address:
- The required job is required to be made within 4 Weeks after receiving the approved Purchase Order.
- The vendor will deliver the ordered supplies & services at The U.S. Embassy, Islamabad.
c) Inspection & Acceptance:
A Government representative will inspect the deliverables to determine the fulfillment of the required job’s satisfactory completion and vendor’s payment claim shall be released accordingly.
Evaluation Criteria:
The opportunity will be awarded based on “Lowest Price Technical Acceptability”.
3. Quote Submission’s Due Date:
No Quote will be accepted after January 23, 2026, via email to following email addresses:
AliZ4@state.gov & HussainM3@state.gov
Other Requirements:
a. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.
b. Include the list of your clients, you sold similar items within the last two years.
c. Confirmation of the international warranty claim of all appliances
d. Include below information in bid:
i Delivery Period after receiving Purchase Order.
ii Bid must be valid for 15 days from the closing date for this solicitation.
iii Acceptance of our Net 30 days Payment terms.
iv Valid DUNS Number and SAM Registration is required.
e. Bidder must have a physical business address and good financial health to get this opportunity awarded.
f. Please provide reference of our Request Number 19PK3326Q1011 in all your correspondence regarding this request for price quotation.
g. Please note that U.S. Embassy is exempted from taxes, therefore, submit a Tax-Free Quote.
Files
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