Attachement 1. Scope of Work_Provision & Installatin of RTU.pdf

Statement of work

SENSITIVE BUT UNCLASSIFIED

Subject, Supply & Installation services, as prescribed in the scope hereunder, are required from manufacturer authorized dealers, for replacing HVAC Roof Top Package Units (RTU) of warehouse (WH) buildings in new embassy compound (NEC), Islamabad, Pakistan.

Statement of Work: Turnkey RTU Replacement and Associated Works This project shall be executed on a turnkey basis. The contractor is responsible for providing all materials, equipment, tools, labor, and accessories necessary to complete the work in all respects, in accordance with the latest applicable standards and guidelines from ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) and SMACNA (Sheet Metal and Air Conditioning Contractors’ National Association).

Prior to the commencement of any procurement or installation activities, the contractor shall submit a comprehensive design package, detailed project methodology, and a project schedule for review and approval by the Post. All materials, equipment, and devices proposed for use in this project must be UL listed or, at a minimum, CE listed to ensure compliance with recognized international safety and quality standards. The contractor is required to submit product data sheets, certifications, and samples for all materials, equipment, and devices to the Post Contracting Officer’s Representative (COR) for approval before procurement and installation. No materials or equipment shall be delivered to the site or installed without prior written approval from the Post

COR.

1. Supply of New RTU Units The contractor shall furnish and deliver new Rooftop Units (RTUs) as listed below, ensuring compliance with ASHRAE Standard 90.1 for energy efficiency and ASHRAE Standard 62.1 for ventilation. All units must meet the technical specifications and quality standards outlined by the client. The contractor is responsible for all procurement, handling, and delivery logistics, ensuring the units arrive on site undamaged and ready for installation. Any discrepancies or substitutions must be approved in writing by the client.

Include RTU DATA

If specifications are not included in this table then put them as attachments

See Attachment-1 for specifications

2. Supply of Air Devices & Duct Accessories (All/Any) The contractor shall provide all required air devices and duct accessories, including diffusers grilles (if applicable), dampers, flexible connectors etc, in accordance with ASHRAE Standard 55 for thermal comfort and SMACNA HVAC Duct Construction Standards. All components must be compatible with the new RTUs and existing infrastructure. The contractor is responsible for the complete supply, storage, and handling of these accessories, ensuring they are available and in good condition for installation.

3. Supply of Any/All Ducting or Modifications in Existing Duct for Units’ Connections The contractor shall supply all new ducting and perform any necessary modifications to existing ductwork for proper connection to the RTUs, following SMACNA standards for fabrication and installation. All ductworks must comply with ASHRAE Standard 62.1 for indoor air quality and airflow distribution. The contractor is responsible for assessing, designing, fabricating, and installing all required ductwork, ensuring seamless integration and optimal system performance.

4. Supply of Electrical Wires, Panels, Isolation Switches, and Associated Accessories/Devices

Complete in All Respects The contractor shall provide and install all electrical materials required for the RTU installation, including wires, panels, isolation switches, and accessories, in accordance with the National Electrical Code (NEC) and ASHRAE guidelines for electrical safety. All components must be supplied, installed, and tested by the contractor to ensure safe and reliable operation, with full integration into the existing electrical infrastructure.

5. Supply of BAS Required Devices for Monitoring and Controlling HVAC Systems with the

RTU Units and in the Ducts The contractor shall supply, install, and configure all Building Automation System (BAS) devices necessary for monitoring and controlling these HVAC systems, including sensors, controllers, actuators, and communication modules. All devices must comply with ASHRAE Guideline 13 for BAS integration and be compatible with the client’s existing systems. The contractor is responsible for programming, testing, and commissioning all BAS devices, and for providing documentation and training to the client.

6. Decommissioning and Dismantling of the Existing RTUs and Shifting to the Predefined

Location Involving Crane and Truck Operation The contractor shall safely decommission and dismantle the existing RTUs in accordance with ASHRAE and SMACNA safety guidelines. All removed units and components shall be transported to a predefined location using appropriate lifting equipment, such as Cranes, Fork Lifts, and Trucks, provided by the contractor. The contractor is responsible for all logistics, safety measures, and disposal of waste and debris in compliance with environmental regulations.

7. Modification (if required) of the Concrete Pad and Duct Connections as per New RTU Units’

Requirements The contractor shall assess and modify the existing concrete pad including waterproofing and duct connections as needed to accommodate the new RTUs, following SMACNA standards for support and ASHRAE guidelines for equipment installation. All materials, equipment, and labor required for these modifications shall be provided by the contractor, ensuring structural integrity and proper alignment for the new units.

8. Shifting of the New RTU to Its Location on the Rooftop of WH The contractor shall coordinate and execute the safe transportation and placement of the new RTUs onto the rooftop of the Warehouse (WH), following SMACNA safety protocols for lifting and rigging. All necessary equipment, labor, and safety measures shall be provided by the contractor to ensure proper alignment and secure installation of the units.

9. Installation of the New RTU Complete in All Respects The contractor shall perform the complete installation of the new RTUs, including all mechanical, electrical, and control connections, in accordance with ASHRAE and SMACNA installation standards. All required materials, tools, and labor shall be supplied by the contractor, ensuring the installation meets manufacturer instructions, project specifications, and per COR instructions for optimal performance and reliability.

10. Testing and Commissioning of the New RTU with Its Controls and BAS The contractor shall conduct comprehensive testing and commissioning of the new RTUs, including all controls and BAS devices, following ASHRAE Guideline 1.1 for HVAC commissioning. All necessary equipment and labor for testing, calibration, and documentation shall be provided by the contractor. Any issues identified during testing must be resolved prior to final acceptance, and training for client personnel shall be included.

11. Balancing the New HVAC System The contractor shall perform air and system balancing for the newly installed HVAC system, in accordance with ASHRAE Standard 111 and SMACNA Air Balancing standards. All required instruments, materials, and labor for measuring, adjusting, and documenting airflow rates and system performance shall be provided by the contractor. Final system performance must meet project specifications before handover.

12. Training Upon completion of installation and commissioning, the contractor shall provide comprehensive training to the Post maintenance team covering the operation, troubleshooting, and routine maintenance of all newly installed RTUs, associated HVAC components, and BAS devices. The training shall be conducted on-site and include both theoretical and practical instruction to ensure the maintenance team is fully equipped to manage the systems independently. Additionally, the contractor shall supply detailed maintenance guidelines, including recommended schedules, procedures, and contact information for technical support. All training materials and documentation must be submitted to the Post for review and approval prior to the training session.

13. Warranties, Guarantees, and Maintenance Period The contractor shall provide warranties and guarantees on all materials, equipment, devices, parts, and workmanship supplied and installed under this project. All components must be covered by a minimum one-year warranty from the date of final acceptance, unless a longer period is specified by the manufacturer or project requirements. The warranty shall cover defects in materials, equipment, and workmanship, and the contractor shall promptly repair or replace any defective items at no additional cost to the Post. Additionally, the contractor shall provide standard maintenance services for the entire system during the warranty period, including routine inspections, adjustments, and necessary repairs to ensure optimal performance. All warranty and maintenance terms must be clearly documented and submitted to the Post for approval.

14. Workforce and Turnkey Responsibility The contract will be awarded on a turnkey basis, inclusive of all labor, materials, equipment, tools, and accessories required to complete the project in full compliance with the scope of work and site requirements. The contractor is responsible for providing a qualified workforce, ensuring all personnel are trained, equipped, and capable of performing their duties safely and efficiently. All work shall be executed to meet or exceed the standards set forth by ASHRAE, SMACNA, and other applicable codes.

15. Health and Safety Requirements The contractor shall comply with all U.S. Embassy health and safety regulations throughout the duration of the project. All work must adhere to EM 385-1-1 codes refer to the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual and OSHA standards, including but not limited to the use of Personal Protective Equipment (PPE), crane and forklift safety and certifications, fall protection, and scaffolding. The contractor is required to conduct a Activity Hazard Analysis (AHA) prior to commencing activities like hot works, confined space activity, or working at height etc and to implement appropriate PPE and fall protection measures accordingly.

The COR or Facility (FAC) inspection personnels reserves the right to stop work if any unsafe conditions are observed, to safeguard the public, US Embassy personnel, property, and materials.

The COR reserves the right to stop the work if any unsafe conditions are observed or encounter safeguard the public and US Consulate personnel, property, materials, supplies, and equipment exposed to contractor operations and activities.

16. Personnel Health Requirements All contractor employees must be in good general health and free from physical disabilities that could interfere with their duties. Employees must also be free from communicable diseases to ensure a safe and healthy work environment.

17. Supervision and Site Management The contractor shall provide full supervision of all work activities. A designated site supervisor will be responsible for ensuring that all equipment is in safe operating condition and that all personnel are equipped with appropriate PPE. The US Consulate Maintenance Staff Supervisor or Safety Inspector/coordinator will inspect the work to ensure compliance with contract requirements and will communicate any errors or required corrections to the contractor’s supervisor. All contractor employees must attend a one-hour safety briefing provided by US safety personnel prior to starting work on the project site. The contractor is responsible for maintaining a clean and organized site with daily housekeeping, providing and installing temporary railings, and implementing measures to protect workers from falls and injuries.

18. Escort of Contractor Personnel The US Consulate will provide escorts for contractor personnel working within USG properties and security zones. Work performed outside these zones will not be escorted. The contractor must coordinate with the Consulate to ensure compliance with all security protocols.

19. Hours of Performance All work shall be scheduled during normal building hours, defined as 0800 to 1630, Monday through Friday, excluding local holidays, unless otherwise approved in advance by the Contracting Officer’s Representative (COR). The contractor may be required to perform work after hours or on weekends/holidays as needed to meet project requirements after approval from COR.

20. Access to Government Buildings The contractor shall designate a representative to supervise personnel and serve as the primary liaison with the US Consulate. Contractor employees are permitted on-site solely for contractual duties. The Consulate Maintenance Section will supervise project performance, and a Consulate FSN will/may escort contractor employees at all times while on US Consulate property. Any questions or issues should be directed to COR.

21. Site Procedures and Equipment Handling Prior to starting work, the contractor will visit the site to inspect the task location and submit a comprehensive lifting and rigging plan for review and approval. This plan must include staff qualifications, equipment specifications, job hazard analysis, equipment placement, and fitness for use. The contractor is responsible for arranging all necessary cranes, forklift, rigger, and loader services, and providing details of all vehicles, personnel, and tools for security access. All lifting equipment must be stationed on stable, level surfaces and operated by experienced, certified personnel. Equipment must meet all safety and operational requirements, including load testing, functional safety devices, and proper maintenance.

22. Period of Performance The period of performance for the supply and delivery of imported items, including RTUs and all associated equipment and materials, shall be six to eight months from the date of contract award.

This timeframe accounts for procurement, shipping, customs clearance, and delivery to the project site. Following the complete delivery of all materials and equipment to the site, the contractor shall have a period of thirty (30) days to complete all installation, testing, commissioning, training, and project closeout activities. The contractor is responsible for coordinating all activities to ensure timely completion within these specified periods, considering any site access or security requirements.