Provide services for supply and installation of IRMA Type Roof Replacement System
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 191N6526Q0041
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- New Delhi Delhi 11002 India
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for the supply and installation of an IRMA Type Roof Replacement System at the U.S. Embassy in New Delhi, India. This Request for Quotation (RFQ) seeks a qualified contractor to replace the waterproofing system on Roosevelt House, a U.S. Government-owned residential apartment block. Key contract requirements include completion of work within 120 calendar days following issuance of Notice to Proceed, with performance commencing within 10 calendar days of that notice. The Government will award a contract to the responsible company submitting an acceptable offer at the lowest price, potentially without discussions unless companies fall within the competitive range. Critical deadlines include April 20, 2026, at 3 p.m. India Time for submission of all written clarification requests and notification of site visit interest, and May 1, 2026, at 5 p.m. India Time for quotation submission. A mandatory site visit is scheduled for April 22, 2026, at 12 p.m. at the embassy's Gate #7 in Chanakyapuri, New Delhi.
There is no set-aside designation applied to this procurement. The anticipated contract value is $150,000 on a firm fixed-price basis. The project encompasses approximately 1,150 square meters of main roof area plus 250 square meters of overhang requiring installation of a two-ply modified bitumen protected membrane system with specific materials including APP modified bitumen plies, lightweight concrete sloped topping, extruded polystyrene insulation, concrete pavers, and elastomeric coatings. The contractor must provide a qualified English-speaking project manager on-site at all times and secure manufacturer representatives to supervise work, with both material and workmanship warranties covering 10 years from written final acceptance. All work will be performed at the U.S. Embassy in New Delhi, Delhi, India, with working hours from 8:00 a.m. to 5:00 p.m., Monday through Saturday.
Notice text
Enclosed is a Request for Quotes (RFQ) for IRMA Type Roof Replacement System at CMR. If you would like to submit a quotation, follow the instructions in Section–J of the solicitation, complete the required portions of the attached document, and submit it to the address provided in para 4 below.
The Embassy intends to conduct a site visit on April 22, 2026, at 12 p.m. at U.S. Embassy, Gate # ‘7’, Nyay Marg, Chanakyapuri, New Delhi – 110021, India. Prospective offerors who desire to participate in the site visit should send their interest at ChellaramaniA@state.gov no later than 3 p.m. April 20, 2026.
All requests for clarification must be submitted in writing via E-mail at ChellaramaniA@state.gov on or before 3 p.m. April 20, 2026. Responses shall be provided to all contractors who showed their interest in doing business with USG. No questions shall be answered, received after 3 p.m. April 20, 2026.
Quotations are due by/before 5 p.m. (India Time) of May 1, 2026. Your quotation must be submitted electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0041 for IRMA Type Roof Replacement System at CMR”. The file size must not exceed 10MB. If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
No quotations shall be accepted received after 5 p.m. (India Time) of May 1, 2026. Quotations must be in English. Incomplete quotations will not be accepted. Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
In order for a quotation to be considered, you must also complete and submit the following:
1. Section A, Pricing
2. Section L Representations and Certifications
3. Additional information as required in Section J
4. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. If the Contractor was unable to register prior to award, the contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.
Therefore, offerors are highly encouraged to start registration in SAM immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Provide services for supply and installation of IRMA Type Roof Replacement System | Special Notice | |
| This notice | Solicitation |
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