Provide Preventative maintenance and repair for medical equipment for HSWL Base Portsmouth
Closed Solicitation Posted
- Solicitation number
- 31010QR250015840
- Agency
-
Coast Guard
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Portsmouth, Virginia 23703, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Coast Guard Base Portsmouth is seeking a contractor to provide preventative maintenance and repair services for medical, dental, and laboratory equipment at their medical clinic facility. The solicitation requires comprehensive annual maintenance inspections and calibrations of 96 pieces of medical equipment in accordance with manufacturer recommendations, covering items such as dental chairs, x-ray machines, vital signs monitors, sterilization equipment, and specialized medical devices. Contractors must be registered in the System for Award Management (SAM) with active status and hold the appropriate NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract will be awarded using Lowest Price Technically Acceptable (LPTA) evaluation criteria, with the government selecting the lowest-priced technically compliant proposal. Interested vendors must arrange a mandatory site visit by contacting HS1 Gary Zuniga at 757-483-8596, and submit firm fixed-price proposals broken down by labor hours, labor categories, materials, and direct costs to Keven.D.Weaver@uscg.mil by July 1, 2025.
This procurement is designated as a Total Small Business set-aside under solicitation number 31010QR250015840. The contract structure includes a base year period from July 1, 2025, through June 30, 2026, with four optional one-year extensions potentially extending the contract through June 30, 2030, though specific dollar values are not disclosed in the solicitation documents. The services will be performed at the USCG Base Portsmouth Medical Clinic located at 4000 Coast Guard Blvd, Portsmouth, VA 23703, with work typically conducted during standard business hours (0730-1600 EST) Monday through Friday. The contractor will be responsible for maintaining detailed documentation using NAVMED 6700/3 forms and must comply with all federal safety and environmental regulations while providing professional service delivery on the Coast Guard installation.
Notice text
The work involves providing all labor, materials, and equipment necessesary to perform annual maintenance inspections and calibrations in accordance with manufactures recommendations of medical, dental, and laboratory equipment at USCG Base Portsmouth Medical Clinic.
All bidders should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Interested parties shall make arrangements for a site visit with HS1 Gary Zuniga at 757-483-8596, Ext: 6756.
HOW TO RESPOND: In order to compete for this project, interested parties must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award. Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.
COST PROPOSALS: The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15 provide Firm Fixed-Price “broken out by labor hours, labor category, materials, and other direct costs”. Proposals must be received by email no later than the specified date and time listed in block 10 of the SF-18 solicitation document to Keven.D.Weaver@uscg.mil
EVALUATION CRITERIA: The government will award a contract resulting from this request for quote (RFQ) to the responsible offeror whose offer conforming to the RFQ is the Lowest price Technically Acceptable (LPTA) quote. The lowest priced quote will be evaluated on technical acceptability, if it is found to be acceptable, an award will be made. If it is found to be unacceptable, the next lowest price will be evaluated. This process will continue until a technically acceptable offer is identified.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work (SOW) Biomedical services 2025 revised.docx | DOCX document | |
| SF-18 RFQ Base Portsmouth.pdf | ||
| Clinic equipment list enclosure 1.xlsx | XLSX spreadsheet | |
| Clauses Commercial Supplies and Services Clauses and Provisions FAC 2024-04.doc | DOC document | |
| Wage rates 15-4341.txt | TXT text file | |
| NAVMED 6700-3 (Enclosure 2).pdf |
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