Prosthetics contract artifical limbs

Added: Jul 21, 2009 3:33 pm Modified: Dec 07, 2009 1:32 pmTrack Changes AMENDMENT 13 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316



Monday, December 7, 2009





Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to extend the deadline for submitting the Solicitation until Friday, December 11, 2009 1200 EST.





Posted on FBO: Tuesday, November 17, 2009.

Deadline : Tuesday, December 1, 2009 1600 EST.

New Deadline: Monday, December 7, 2009 1200 EST.

Final Deadline: Friday, December 11, 2009 1200 EST.







If you have any questions, please contact the following Contracting Officer.



Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Nov 30, 2009 1:49 pmTrack Changes AMENDMENT 12 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316



Monday, November 30, 2009





Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to extend the deadline for submitting the Solicitation until Monday, December 7, 2009 1200 EST.





Posted on FBO: Tuesday, November 17, 2009.

Deadline : Tuesday, December 1, 2009 1600 EST.

New Deadline: Monday, December 7, 2009 1200 EST







Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Nov 17, 2009 4:37 pmTrack Changes AMENDMENT 11 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316



Tuesday, November 17, 2009





Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to repost the above Solicitation with immediate effect. The Solicitation will be reposted from today 1600 EST to Tuesday, December 1, 2009 1600 for fifteen (15) days.



Please note our changes on Page 1, 8, 10, and 26. All these changes are in red.



All those who had submitted their responses, provided the contents are the same, please print out the page 1 of the solicitation sign and date it and send back to this office.





Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Oct 01, 2009 3:07 pmTrack Changes THIS IS A SOURCES SOUGHT NOTICE ONLY: PLEASE DO NOT RESPOND WITH A PROPOSAL.

This sources sought notice is issued in an effort to conduct additional market research for information and planning purposes only. The Department of Veterans Affairs, VISN 1 Consolidated Contracting Unit is soliciting information to determine the availability of all small businesses (including service disabled veteran owned, veteran owned, women owned, HUBZone, and disadvantaged and others) capable of performing the requirement indicated below. In your response please indicate the socioeconomic status of your business. The NAICS code is 3339113 with a size standard of 500 employees . This means that businesses furnishing the prefabrication and repair of artificial limbs described below, with 500 employees or less are generally considered small businesses. The requirement is for the following fabrication and repair of artificial limbs.



STATEMENT OF WORK



The Department of Veterans Affairs (VA), VA Integrated Service Network VISN 1, has an ongoing program to furnish fabrication and repair of artificial limbs to those veterans that require them and are eligible for assistance. It is VA's intention to solicit proposals and award multiple contracts on a competitive basis under the authority of Title 38 U.S.C. Section 8123. Awards resulting from this solicitation shall be service contracts with ancillary supplies provided.

Pursuant to VHA HANDBOOK 1173.3, entitled Amputee and Artificial Limbs, the procedures for furnishing fabrication and repair of artificial limbs shall be as follows:

1. Beneficiaries requiring artificial limbs are to be referred to the nearest Amputee Clinic Team within the VISN 1:

a. Residing within the Prosthetic Primary Service Area (PSA) of the facility in which the clinic team is located;

b. Residing within the PSA of another VA facility, which does not have an Amputee Clinic Team, or has been unable to resolve the patient's prosthetic problem;

c. Determined to be a good candidate for a special (microprocessor knee units or other state of the art designs) or experimental type appliance which may only be prescribed by the team.

2. Hospitalized or domiciled beneficiaries may be referred to Amputee Clinic Teams at other facilities, after appropriate arrangements have been made with the prosthetic representative of the facility in which the team is located. In such case, a brief review of the beneficiary's problem, the local medical recommendation, and the objective expected to be accomplished must be provided to the amputee clinic where the beneficiary is to receive care and treatment.

EVALUATION

" Each beneficiary must be carefully examined in a private room by the entire clinic team in order to assess the beneficiary's needs. The assigned Contractor shall attend the clinic. If a new or replacement prosthesis is indicated, the advantages of new technology are to be fully explained to the beneficiary. However, if a beneficiary has worn or used a particular type of appliance for several years without difficulty, and wishes to have an identical replacement, the beneficiary's wishes are to be honored, unless there are definite medical contraindications.

" In amputee evaluations, the medical findings and recommendations of the clinic team, with the specific component prescription for an artificial limb or major repair, must be included in the beneficiary's Consolidated Health Record (CHR).

ORDERING THE ARTIFICIAL LIMBS

" The pricing for the prescribed limb is not determined in the clinic.

" The prosthetic representative is responsible to send the VA Form Letter (FL) 10-90 (ADP), Request for Firm to Submit Estimated Cost of Prosthetic Appliance/Service.

" The contractor responds with the "Quote" less the percentage discount as listed on the contract.

" The "Quote" is reviewed by clinicians for compliance with the prescription and L-codes.

" All the appliances or repairs prescribed by the clinic team must be obtained, inspected, evaluated and delivered in accordance with the procedures as outlined in VHA HANDBOOK 1173.3.

" If the appliances or repairs are accepted then a Purchase Order is generated by a warranted Purchasing Agent in the Prosthetics Department.

All fabrication, repair, and related services shall be in accordance with the Healthcare Common Procedure Coding System (HCPCS) L Codes.



The prices for fabrication and repair of artificial limbs shall not exceed the established L-Code prices applicable to the geographic area where services are provided. It should be noted that repair rates for 15 minute increments are part of the L-Code pricing schedule.

http://www.cms.hhs.gov/MedHCPCSGenInfo/

Anticipated contract period is October 1, 2009 or date of award through September 30, 2010 with four (4) one (1) year follow-on option period.

This sources sought notice includes performance the following locations which services veterans living in the six New England States of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island and Connecticut.

1. VAMC Bedford, MA

2. VA Boston Healthcare System

3. VA Connecticut Healthcare System, West Haven

4. VA Connecticut Healthcare System, Newington

5. VAMC Manchester, NH

6. VAMC Northampton, MA

7. VAMC Providence, RI

8. VAMC Togus, ME

9. VAMC White River Junction, VT



This announcement is not a request for competitive proposals. All responsible sources shall respond by submitting a written narrative Statement of Capability including detailed technical information and/or other technical informational literature demonstrating the ability to perform the above requirements. This Statement of Capability should be sent via email to the point of contact shown below. Face-to-Face contact is required; therefore, contractors must have an established professional office space within all areas served, within 50-miles of major metropolitan areas and within each 100-mile radius of jurisdictions served, unless specifically negotiated in remote areas.



No telephone requests will be honored. Contractors must be registered in the Central Contractor Registration (CCR), accessed via the Internet at http://www.ccr.gov. All information provided will become property of the Department of Veterans Affairs and will not be returned.









Responses are requested by _October 16, 2009__ no-later-than 1200 p.m., Eastern Standard Time and should include a point of contact, phone number, fax number and email address. Interested parties capable of performing this requirement should send responses by email to Christine.Gorman@va.gov.



Contracting Office Address:

Department of Veterans Affairs

VA Boston Healthcare System

VISN 1 Consolidated Contracting Unit (90C)

940 Belmont Street

Bldg 3 4th Floor

Brockton MA 02301-5596



Point of Contact: Christine Gorman, Contract Specialist

Added: Jul 21, 2009 3:33 pm Modified: Sep 28, 2009 12:29 pmTrack Changes AMENDMENT 06 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316



Monday, September 28, 2009





Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to amend the following:





1) Page 1 Box 8 OFFER DUE DATE/LOCAL TIME

From 09-28-2009 1200 EST to 10-05-2009 1200 EST;

2) Page 52 under F.3 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999)

Third sentence:

From

Technical and past performance, when combines, are slightly more important as price.

To

Technical and past performance, when combines, are slightly more important than price.







Post on FBO Monday, September 28, 2009.

Deadline Monday, October 5, 2009 1200 EST.



Interested parties kindly submit your response before the deadline which is Monday, October 5, 2009 1200 EST.







Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Sep 15, 2009 5:34 pmTrack Changes AMENDMENT 05 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316

Tuesday, September 15, 2009



Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to amend the following:



The procurement is Unrestricted - Insufficient Small Business to serve all the VISN 1 locations.

Solicitation No. VA-241-09-RP-0316 had been posted today..





Post on FBO Tuesday, September 15, 2009 1200 EST.Deadline Monday, October 5, 2009 1200 EST.

Interested parties kindly submit your response before the deadline which is Monday, October 5, 2009 1200 EST.



Contracting Office Address: Department of Veterans Affairs VISN 1 Contracting (90C) 940 Belmont Street Brockton MA 02301

Point of Contract: Christine Gorman e-Mail: Christine.Gorman@va.gov Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Sep 08, 2009 8:54 amTrack Changes AMENDMENT 04 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316

Tuesday, September 8, 2009



Further to our Pre-Solicitation Notice Amendment dated July 30, 2009, the Department of Veterans, VA Boston Healthcare System, would like to amend the following:



The procurement is Unrestricted - Insufficient Small Business to serve all the VISN 1 locations.

Solicitation No. VA-241-09-RP-0316 will be posted on FBO until further notice.

Justification for Unrestricted - Insufficient Small Business

ARTIFICAL LIMBS FOR VISN 1



VISN 1 has an ongoing program to furnish artificial limbs and related services to the veterans that require them and are eligible for assistance. It is VA's intention to solicit proposals and award approximately 35 contracts for Unrestricted - Insufficient Small Business to serve all the VISN 1 requirements under the authority of Title 38 U.S.C. Section 8123.

The vendors must have the followings:

" Certificate(s) approved by American Board for Certification in Orthotics and Prosthetics (ABC) and/or Board for Orthotist-Prosthetist Certification [Accredited Facilities Program] (BOC) ;" Inspection successfully passed by the Chief of Prosthetics;" The Certificate(s) of the Prosthetist(s) who is/are working with the VA patients;" Reputed Past Performance;" VA 2793;" The records of Competence/Performance Level of the Contractor employees who participate in this contract are in accordance with Joint Commission, CMS and other regulatory body requirements.

Market research was conducted using SBA, CCR, GSA and the internet. No Service Disabled Veteran Owned small businesses were found who could meet the requirement. However, VOSB and small business were found who could meet the requirement.

VISN 1 Contracting of VA Healthcare System shall therefore post a Request for Proposal via FedBizOpps for the requirement regarding the Pre-Solicitation Notice for the requirement.

I certify that this justification is accurate and complete to the best of my knowledge and belief and to be in the best interest of the government.







Contracting Office Address: Department of Veterans Affairs VISN 1 Contracting (90C) 940 Belmont Street Brockton MA 02301

Point of Contract: Christine Gorman e-Mail: Christine.Gorman@va.gov Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Aug 11, 2009 11:27 amTrack Changes AMENDMENT 02 FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316

Monday, August 10, 2009

Further to our Pre-Solicitation Notice Amendment dated July 30, 2009,the Department of Veterans, VA Boston Healthcare System, would like toamend the following:



The procurement is set aside for Small Business with preference given toService-Disabled Veteran-Owned and Veteran-Owned Small Business withinthe VISN 1 location.

Solicitation No. VA-241-09-RP-0316 will not be posted FBO on/aboutMonday, August 10, 2009 at 1600 EST for 30 days. Solicitation will beposted until further notice.

Justification for Small Business Set-Aside with preference given toSDVOSB/VOSB ARTIFICAL LIMBS FOR VISN 1



VISN 1 has an ongoing program to furnish artificial limbs and relatedservices to the veterans that require them and are eligible forassistance. It is VA's intention to solicit proposals and awardmultiple contracts to small business with preference to SDVOSB/VOSBwithin the vicinity of VISN 1. If SDVOSB/VOSB cannot be able to meetour entire requirement, we will be looking at other small businessconcerns as well on a competitive basis under the authority of Title 38U.S.C. Section 8123.

The vendors must have the followings:

" Certificate(s) approved by American Board for Certification inOrthotics and Prosthetics (ABC) and/or Board for Orthotist-ProsthetistCertification [Accredited Facilities Program] (BOC) ;" Inspection successfully passed by the Chief of Prosthetics;" The Certificate(s) of the Prosthetist(s) who is/are working withthe VA patients;" Reputed Past Performance;" VA 2793;" The records of Competence/Performance Level of the Contractoremployees who participate in this contract are in accordance with JointCommission, CMS and other regulatory body requirements.

Market research was conducted using SBA, CCR, GSA and the internet. NoService Disabled Veteran Owned small businesses were found who couldmeet the requirement. However, VOSB and small business were found whocould meet the requirement.

VISN 1 Contracting of VA Healthcare System shall therefore post aRequest for Proposal via FedBizOpps for the requirement and also informthe SDVOSB/VOSB via email regarding the Pre-Solicitation Notice for therequirement.

I certify that this justification is accurate and complete to the bestof my knowledge and belief and to be in the best interest of thegovernment.







Contracting Office Address: Department of Veterans Affairs VISN 1 Contracting (90C) 940 Belmont Street Brockton MA 02301

Point of Contract: Christine Gorman e-Mail: Christine.Gorman@va.gov Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm Modified: Jul 30, 2009 4:02 pmTrack Changes AMENDMENT FOR PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBS VA-241-09-RP-0316



July 30, 2009



Further to our Pre-Solicitation Notice dated July 21, 2009, The Department of Veterans, VA Boston Healthcare System, would like to amend the following:





The procurement is set aside for Small Business with preference given to Veteran-Owned Small Business within the VISN 1 location.



Solicitation No. VA-241-09-RP-0316 will be posted on FBO on/about Monday, August 10, 2009 at 1600 EST for 30 days.



Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347

Added: Jul 21, 2009 3:33 pm PRE-SOLICITATION NOTICE FOR ARTIFICIAL LIMBSJuly 21, 2009



The Department of Veterans, VA Boston Healthcare System, has an ongoing program to furnish artificial limbs and related services to those veterans in VISN 1 that require them and are eligible for assistance. It is the VA's intention to solicit proposals and award multiple contracts on a competitive basis under the authority of Title 38 U.S.C Section 8123.



It is the Government's intent to solicit and award, without discussion, to all the vendors that meet the requirements specified in Solicitation No. VA-241-09-RP-0316. The Solicitation will be posted 15 days after this notice beginning on Monday, August 10, 2009 at 1600 EST.



Place of Performance:

Services will be required within VISN 1:

VAMC Bedford, MA

VA Boston healthcare System, Boston, MA

VA Connecticut Healthcare System, West Haven, CT

VA Connecticut Healthcare System, Newington, CT

VAMC Manchester, NH

VAMC Northampton, MA

VAMC Providence, RI

VAMC Togus, ME

VAMC White River Junction, VT



Period of Performance:

Base Year: October 1, 2009 to September 30, 2010

Option Year One: October 1, 2010 to September 30, 2011

Option Year Two: October 1, 2011 to September 30, 2012

Option Year Three: October 1, 2012 to September 30, 2013

Option Year Four: October 1, 2013 to September 30, 2014



Subject to availability of funds during the fiscal year and the next fiscal year.



The submission of any data for review shall not impede award of this contract as planned. The Government does not intend to pay for information solicited.



Solicitation No. VA-241-09-RP-0316 will be posted on FBO on/about Monday, August 10, 2009 at 1600 EST for 30 days. Any firm that believes it can meet these requirements may give written notification to the Contracting Officer within thirty (30) calendar days from the date of publication of the Solicitation. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirements as stated within the posted solicitation. This information can be faxed to Christine Gorman at 774-826-3347 or via e-mail to Christine.Gorman@va.gov. Responses will be evaluated however a determination by the Government for the selection is solely within the discretion of the Government.



The applicable NAICS code for this procurement is 339113, and the small business size standard is 500 employees. The procurement is set aside for Small Business. To be eligible for award of a contract, vendors must be actively registered in the CCR database. Information on CCR is available at www.ccr.gov.



" Interested parties must meet the minimum requirements:



1. Certificate(s) approved by American Board for Certification in Orthotics and Prosthetics (ABC) and/or Board for Orthotics-Prosthetics Certification (Accredited Facilities Program) (BOC);

2. The Certificate(s) of the Prosthetics(s) who is/are working with the VA patients;

3. The records of Competence/Performance Level of the Contractor employees who participate in the solicitation are in accordance with Joint Commission, CMS and other regulatory body requirements.

4. Technical Proposal.



This is a pre-solicitation notice only; it is not a request for quotation. No further documents are available at this time.



Pre-Solicitation Notice is posted on FBO on Tuesday, July 21, 2009 to Monday August 10, 2009 at 1600 EST.



Solicitation No. VA-241-09-RP-0316 will be posted on FBO as of Monday, August 10, 2009 at 1600 EST for 30 days.



Contracting Office Address:

Department of Veterans Affairs

VISN 1 Contracting (90C)

940 Belmont Street

Brockton MA 02301



Point of Contract:

Christine Gorman

e-Mail: Christine.Gorman@va.gov

Fax: 774-826-3347