Proposal for Recreation Center Renovation-Electrical Installation Work
Closed Solicitation Posted
- Solicitation number
- PR15989094
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23 Construction
- Place of performance
- Colombo Western 00300 Sri Lanka
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks quotations for complete electrical installation work at a recreation center renovation project in Colombo, Sri Lanka, with quotations due May 22 at 1700 hours.
Place of performance is Colombo, Sri Lanka. The scope includes modification and installation of MDB/SDB panels; supply, laying, and termination of Cu/XLPE/LSZH power and control cabling; LSZH conduit and Zn-Al coated cable tray systems with HDG supports and bonding; full wiring for lighting and power circuits; installation of LED lighting fixtures (downlights, strips, wall/step lights, weatherproof and RGB units) with drivers and supports; socket outlets, industrial sockets, floor boxes, isolators, and sensors; and integration of DALI/KNX/Lutron lighting control systems. Scope includes labeling, earthing, builder's works, third-party certification, testing, commissioning, and as-built/O&M documentation in compliance with NEC and BS7671. The anticipated contract price range is $25,000 to $28,000, with a 6-week completion deadline commencing within three calendar days of notice to proceed.
Minimum qualifications include English language proficiency, established business presence in Sri Lanka or ability to establish within 30 days of award, SAM registration with UEI number, prior construction experience with references, necessary personnel and equipment, all required local licenses and permits, local insurance compliance, ability to obtain performance security, clean criminal record, and no adverse political or business affiliations. Third-party inspection and certification by a licensed electrical engineer is mandatory. Award will be made to the lowest priced acceptable responsible quoter based on initial proposals without discussions unless deemed necessary. A mandatory pre-proposal site visit occurred on May 12 at 10:15 a.m.; electrical drawings are available only to site visit attendees. Quotations must be submitted electronically to SundaravelYG@state.gov in MS-Word, MS-Excel, or PDF format (maximum 30MB file size). The NAICS code is 23, Construction; PSC is Z2FA, Repair or Alteration of Family Housing Facilities.
Notice text
Dear Prospective Offeror:
Subject: Request for Quotes 19CE2026Q0008
Enclosed is a Request for Quotes (RFQ) for Renovation - Electrical Installation Work at 75, Gregory's Road Col 7. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
Description
Provide all labor, materials, equipment, supervision, testing, and commissioning for complete electrical works for the Clubhouse, Tool Room, Guard House, and Generator Room. Scope includes modification and installation of MDB/SDB panels; supply, laying, and termination of Cu/XLPE/LSZH power and control cabling; LSZH conduit and Zn-Al coated cable tray systems with HDG supports and bonding; full wiring for lighting and power circuits; installation of LED lighting fixtures (downlights, strips, wall/step lights, weatherproof and RGB units) with drivers and supports; socket outlets, industrial sockets, floor boxes, isolators, and sensors; and integration of DALI/KNX/Lutron lighting control systems. Works include labeling, earthing, builder’s works, third-party certification, testing, commissioning, and as-built/O&M documentation, in compliance with NEC and applicable standards, BS7671
Attachments
- Attachment 1 Statement of Work
- Attachment 2 Safety Plan
- Attachment 3 Electrical Drawings
- Note: The drawings will be made available only to attendees at the mandatory/pre-proposal site visit and conference. No drawings will be distributed electronically.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 1700 hours 22nd May 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
The Embassy intends to conduct a pre-proposal conference at No. 75, Gregory’s Road, Colombo 7, at 10:15 a.m. on 12th May 2026.
Prices should be duty free and VAT exempt.
Both quotation and technical proposal should be submitted and addressed to:
Contracting Officer, American Embassy Colombo, 210 Galle Road, Colombo 03, Sri Lanka
Email: sundaravelyg@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-18
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
Local Execution, Responsiveness, and On-Site Requirements
To ensure timely execution, quality assurance, and effective project coordination, the following mandatory requirements apply:
Local Project Execution Capability
- The Contractor shall have an established local presence in Sri Lanka, either as a registered company, joint venture, or formally authorized local representative.
- Proof of local office, operational base, or permanent technical support facility shall be provided.
- On-Site Supervision and Mobilization
- Contractor must provide qualified on-site supervision throughout the project duration.
- Mobilization of personnel, materials, and equipment must be completed within the agreed project timeline and in no case exceed 5 to 10 calendar days from notice to proceed.
- Response Time and Project Support
- The Contractor must ensure technical response within 24–48 hours for all site coordination, installation issues, and clarification requests.
- Emergency or critical site support shall be available on call within Sri Lanka during execution phase.
- Travel, Logistics, and Cost Responsibility
- All travel, accommodation, transport, customs clearance, and logistical costs associated with project execution shall be fully borne by the Contractor.
- The Embassy will not be responsible for international travel or mobilization expenses.
- Site Familiarization and Attendance
- Attendance at the pre-proposal conference and site visit is strongly encouraged and may be required for technical qualification.
- Failure to demonstrate familiarity with site conditions may result in technical non-responsiveness.
- After-Sales Support and Warranty Service
- Contractor shall maintain local warranty support capability in Sri Lanka for the full warranty period.
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity