Propane Indefinite Delivery Contract (IDC) BIA CRA

The Department of the Interior's Bureau of Indian Affairs (BIA) Great Plains Region is seeking a propane supply and delivery contract for the Cheyenne River Agency located in Eagle Butte, South Dakota. The solicitation requires vendors to provide liquid propane delivery to multiple BIA facilities, including the Facility Management building, Land Operations/Engine Program building, Roads Department, and Law Enforcement Center. Contractors must be prepared to deliver approximately 41,400 gallons of propane throughout the contract period, with deliveries required approximately every two weeks and completed within 72 hours of order issuance. The solicitation is structured as a Request for Quotes (RFQ) with a response deadline of January 28, 2025, at 1700 CS. Vendors must obtain and maintain a tribal business license from the Cheyenne River Sioux Tribe and provide their own trucks, drivers, and necessary equipment for propane delivery.

This contract opportunity is a 100% set-aside specifically for Indian Small Business Economic Enterprises (ISBEE), requiring at least 51% Indian ownership and control. The contract period runs from the award date through September 30, 2025, with a minimum order value of $5,000 and a maximum order value of $90,000. The solicitation falls under NAICS category 324110 (Petroleum Refineries) and Product Service Code 6830 (Gases: Compressed and Liquefied). Potential contractors must comply with various federal regulations, including prohibitions on certain telecommunications equipment and supply chain security requirements. The contract includes an Economic Price Adjustment clause allowing price increases up to 10% of the original unit price, and all payment requests must be submitted electronically through the Treasury's Invoice Processing Platform (IPP).