1_Request_for_Quotes_(RFQ)_-_ISBEE.pdf

Solicitation No. 140A0125Q0004 Propane Supply & Delivery - BIA, Cheyenne River Agency

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH THE BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation;

therefore, a written solicitation will not be issued.

The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a commercial Fixed Price with Economic Price Adjustment, Indefinite-Delivery Requirements Type Contract in response to this Request for Quotation (RFQ) for Propane Supply and Delivery for the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, South Dakota. The solicitation documents and incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2025-03. The associated North American Industry Classification System (NAICS) code is 324110 and the small business size standard is 1,500 employees.

PURPOSE OF THE CONTRACT: Propane Supply and Delivery for the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, South Dakota.

STATEMENT OF WORK: SEE ATTACHED.

PERIOD OF PERFORMANCE: The period of performance shall begin the day after the award date through September 30, 2025.

PRICE SCHEDULE: The quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

Line 00010: Propane Supply and Delivery (see attached Statement of Work)

41,400 gallons (estimated total)1 x $_____________ per gallon = ______________total

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with the DOI clause entitled “Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (February 2021)” located in the Provisions and Clauses attachment.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. The contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Cheyenne River Sioux Tribe TERO Director P.O. Box 768 Eagle Butte, SD 57625 Phone: 605-964-8376 Fax: 605-964-8375

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a Unique Entity Identifier (UEI) number, be registered and active in the System for Award Management (SAM) at https://www.SAM.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

EVALUATION CRITERIA: An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and offers the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

1 This estimate is not a representation to the contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. See FAR clause “52.216-2 -- Requirements.”

https://www.sam.gov/

Solicitation No. 140A0125Q0004 Propane Supply & Delivery - BIA, Cheyenne River Agency

1. Past Performance. The contractor's past performance on recent and related contracts will be evaluated to assess the probability of meeting the minimum solicitation requirements;

2. Technical Approach and Capability. The contractor's approach to performing contract requirements and its capability to successfully perform the contract will be evaluated. An offer is technically acceptable if its technical capabilities conform to the statement of work; and

3. Price.

QUOTE SUBMISSION INFORMATION: Quote submissions must include the following items:

1. Complete SF-1449 - Sections 17a (include company name, address, phone number, and UEI number), 30a, 30b, and 30c;

2. Complete Price Schedule – see above;

3. Complete Provisions & Clauses attachment –

a. Clauses 52.216-2 and 1452.280-2;

b. Provisions 52.204-24, 52.204-26 and 1452.280-4; and

c. IF applicable, provide disclosure information listed at provision 52.204-29(e).

4. Complete “Indian Affairs Indian Economic Enterprise Representation Form” attachment;

5. Past performance. Provide recent and related past performance references demonstrating the ability to perform the duties and tasks of similar work and scope, including contract numbers, points of contact with telephone numbers, email addresses and other relevant information. The government may utilize other sources to evaluate past experience in addition to the references provided by the Offeror. Limit response to 1 page.

6. Technical Approach and Capability. A technical description showing the contractor can meet the requirements in the statement of work in sufficient detail to allow the Government to evaluate the quotation in accordance with the evaluation criteria stated in the solicitation. Limit response to 1 page.

7. A copy of the offeror’s active tribal business license. See “Special Requirements” section in the attached statement of work for more information.

8. If applicable, a copy of the subcontractor’s active tribal business license. See “Special Requirements” section in the attached statement of work for more information.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Madisen Bourland, Contract Specialist at Madisen.Bourland@bia.gov. Quotes must be received by 5:00 PM Central Time on January 28, 2025.

PLEASE INCLUDE THE SOLICITATION NO. IN YOUR EMAIL SUBJECT LINE.

Please send all communication, including questions and comments on the solicitation, by email to Madisen.Bourland@bia.gov. PLEASE DO NOT CONTACT THE PROGRAM OFFICE OR AGENCY

IDENTIFIED IN THIS SOLICITATION.

mailto:Madisen.Bourland@bia.gov mailto:Madisen.Bourland@bia.gov