Propane for Tohono O'odham Agency

The Bureau of Indian Affairs Western Region is soliciting quotes for propane supply and delivery services for the Tohono O'odham Agency located in Sells, Arizona. This small business set-aside procurement seeks a contractor to provide 24,000 gallons of propane to support two facility locations: the Tohono O'odham Agency Quarters Buildings and the Tohono O'odham Nation Adult Detention facility. Contractors must be registered in SAM.gov, comply with federal acquisition regulations, and meet the requirements outlined under NAICS code 324110 with a size standard of 1,500 employees. The government will evaluate proposals using a Lowest Priced, Technically Acceptable method, with technical criteria including product conformity to specifications, delivery capability, and proof that items are in-stock and ready for shipment. All-inclusive pricing must include delivery costs, and quotes are due electronically by 5:00 p.m. Pacific Daylight Standard Time on January 20, 2026, to Contracting Officer Melanie Schiaveto.

This procurement is exclusively set aside for small businesses, with no alternative contracting vehicle identified in the solicitation documents. The contract encompasses a one-year performance period with monthly payment through the federal Invoice Processing Platform based on unit price per gallon, with service delivery required Monday through Friday between 8:00 a.m. and 4:30 p.m., and deliveries must occur prior to federal holidays. The two delivery locations require tanks of differing capacities: a 6,000-gallon tank at the Agency Quarters Buildings and a 1,000-gallon tank at the Adult Detention facility. No specific award value or budget range is disclosed in the available solicitation documents. The contractor will be responsible for providing all equipment, labor, and materials necessary to ensure uninterrupted propane delivery while complying with all applicable state and federal laws and safety codes.