Propane for the Ute Mountain Ute Agency

The Department of the Interior Bureau of Indian Affairs Northwest Region is seeking propane delivery services for the Ute Mountain Ute Agency under solicitation 140A0726Q0003. The contractor will be responsible for delivering propane in liquid form to two separate locations on an as-needed basis throughout a one-year performance period beginning March 9, 2026. Key requirements include delivering 45,000 gallons to the Chief Ignacio Justice Center and 2,500 gallons to the Bureau of Indian Affairs UMU Agency, with all deliveries to be completed within three business days of request during normal business hours (Monday through Friday, 8:00 AM to 4:30 PM MST), and emergency weekend/holiday deliveries available upon request. Award will be made using the Lowest Priced Technically Acceptable (LPTA) evaluation criterion to the lowest-priced, technically acceptable offer. Quotes must be submitted by March 5, 2026 at 12:00 PM Pacific Time to brian.roberts@bia.gov, with payment processed through the Invoice Processing Platform system within 60 calendar days of product acceptance.

This solicitation is set aside 100 percent for small business concerns under NAICS code 325120 (Industrial Gas Manufacturing) with a size standard of 1,200 employees. No incumbent contractor information was provided in the solicitation documents. The specific award value or budget range is not disclosed in the solicitation materials; pricing will be determined through competitive quotes with the final contract award amount dependent on the lowest acceptable bid submitted. The propane will be delivered to two tanks located in Towaoc, Colorado: a 1,000-gallon tank at the Bureau of Indian Affairs facility (102 Chief Green Street) and an 18,000-gallon tank at the Chief Ignacio Justice Center (Building No. 107, Spruce Street), with both tanks limited to 80 percent capacity maximum. The contract period runs one year from the date of award, and all deliveries must comply with federal, state, and local regulatory standards and shipping requirements.