Propane for Standing Rock Agency

The Department of the Interior Bureau of Indian Affairs Southern Plains Region is seeking propane supply for the Standing Rock Agency through a Request for Proposal with a revised deadline of December 10, 2025 at 5:00 PM CST. The solicitation requires delivery of 66,800 gallons of propane to support heating operations at five specific buildings located at the Standing Rock Agency facility in Fort Yates, North Dakota during the 2025-2026 winter season. Offerors must submit company information, detailed pricing using the provided template, and a completed Indian Economic Enterprise Representation Form to be considered for award. The contract will be awarded on a Firm-Fixed-Price basis with evaluation criteria emphasizing pricing competitiveness and demonstrated ability to meet delivery and compliance requirements. Key deadlines include the proposal submission deadline of December 10, 2025, with contract performance scheduled from December 15, 2025 through March 31, 2026.

This solicitation is set aside 100% for Indian Economic Enterprises (IEE) under the Buy Indian Act, representing a restriction that all qualified offerors must meet federally recognized tribal ownership requirements with at least 51% ownership by members of a federally recognized tribe. No incumbent contractor has been identified in the solicitation documents, and no specific contract award value is disclosed. The procurement requires delivery of 66,800 gallons of propane prior to March 31, 2026, with vendors responsible for providing delivery schedules to the Facility Manager at least one week in advance and ensuring compliance with all applicable local, state, and federal regulations. The place of performance is Building 194 at Proposal Avenue in Fort Yates, North Dakota, where the BIA will conduct final inspection and acceptance upon completion of all deliveries and tank fill operations.