Propane for Rosebud Agency

The Department of the Interior Bureau of Indian Affairs Southern Plains Region is soliciting proposals for the procurement of propane to be delivered to the Rosebud Agency in South Dakota. The contract requires vendors to supply and deliver 8,000 gallons of liquid propane that meets all federal, state, and local regulations. Key requirements include delivery to multiple 2,000-gallon tanks located in Rosebud and Mission, South Dakota, with standard delivery windows Monday through Friday between 8:00 AM and 4:30 PM MST, and completion within three business days of request. The government will use a Lowest Price Technically Acceptable source selection process to evaluate proposals. Offerors must submit electronic quotes by 1700 CST on November 25, 2025, to Crystal Keys at crystal.keys@bia.gov with the required subject line format, and all questions regarding the solicitation must be submitted by 5:00 PM CST on November 20, 2025.

This solicitation is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 325120, and no incumbent contractor information is identified in the solicitation documents. Offerors must submit a completed Indian Economic Enterprise Representation Form certifying their status as an IEE in compliance with the Buy Indian Act and maintain a current SAM.gov profile as an authorized reseller. The contract period of performance runs from December 1, 2025, through March 31, 2026, providing a four-month window for all propane deliveries. Pricing must be submitted in a Firm Fixed-Price format using the provided pricing template that addresses all elements of the Statement of Work. All deliveries will be made to BIA A07 Facilities in Mission, South Dakota, with emergency delivery provisions available when standard delivery timelines cannot be met.