Propane delivery for hopi agency - keams canyon AZ

SOURCES SOUGHT NOTICE
Propane Delivery Services – ISBEE Set Aside
Hopi Agency – Keams Canyon, Arizona
1. Notice Title
Sources Sought – Propane Delivery Services (ISBEE Set Aside)
Bureau of Indian Affairs (BIA), Western Region – Hopi Agency
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2. Notice Type
This is a Sources Sought / Market Research notice issued solely for information and planning purposes.
• Set Aside: Indian Small Business Economic Enterprise (ISBEE)
• Authority: Buy Indian Act (25 U.S.C. 47)
This is NOT a solicitation and no contract will be awarded as a result of this notice.
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3. Purpose & Description
The Bureau of Indian Affairs (BIA), Western Region, Hopi Agency, located in Keams Canyon, AZ, is conducting market research to identify qualified Indian Small Business Economic Enterprises (ISBEE) that are capable of providing Propane Delivery Services to support agency operations and BIA managed facilities.
Propane services are essential for heating, facility operations, and mission continuity across multiple agency buildings, residences, and remote sites.
Required Services Include (but are not limited to):
• Bulk propane delivery to agency buildings and remote locations
• Filling and refilling existing storage tanks
• Emergency/rapid response deliveries as needed
• Installation, maintenance, or replacement of propane tanks (when required)
• Coordination with Hopi Agency Facility Management for tank levels, usage, and scheduling
• Compliance with all federal, state, tribal, and environmental safety regulations
• Capability to deliver in rural, remote, and limited access areas
This Sources Sought is intended to gauge interest, availability, and capability among ISBEE vendors for future procurement planning.
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4. IEE Verification Requirement
Interested vendors must submit a completed Indian Economic Enterprise (IEE) Representation Form with their response.
• This form is required for verification under the Buy Indian Act.
• Responses submitted without a completed IEE Form will not be considered.
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5. Place of Performance
BIA – Western Region, Hopi Agency
Keams Canyon, Arizona (Mohave County)
Service locations may include:
• Agency buildings
• Housing units
• Detention and administrative facilities
• Additional BIA managed or remote sites
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6. Capability Statement Requirements
Interested ISBEE vendors are requested to provide a concise Capability Statement including:
• Company name, UEI, and point of contact (name, email, phone)
• Description of propane delivery services provided
• Relevant past performance or experience with rural/remote deliveries
• Service capacity, including emergency response capabilities
• Geographic coverage and ability to serve the Hopi Agency region
• Completed IEE Representation Form
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7. Submission Instructions
Responses Due: April 17, 2026 @ 5:00 PM MST
Submit via Email To:
Danielle Bitsilly
Contract Specialist, BIA – Western Region
danielle.bitsilly@bia.gov
(602) 669 4442
Email Subject Line:
“Sources Sought Response – 140A1126Q0031 – Propane Delivery Services – ISBEE – [Your Company Name]”
Do not submit pricing information.
This notice is for market research only.
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8. Disclaimer
This Sources Sought Notice is issued solely for market research and planning purposes.
• Not a Request for Proposal (RFP) or Request for Quotation (RFQ).
• No awards will be made based on this notice.
• The Government will not reimburse any costs associated with responding.
• Respondents will not be notified of the results.
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9. Attachments

• Statement of Work (SOW)
• IEE Representation Form