Project Management Oversight Support Services

This hereby reiterates the proposal due date.

The date and time for receipt of proposals has been extended from Tuesday, August 26, 2008, 5:00pm EST to Thursday, September 4, 2008, 4:30pm EST.

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The Federal Transit Administration (FTA) is requesting proposals (RFP attached) from qualified firms or organizations to provide project management oversight (PMO) support services for select capital projects under an indefinite delivery indefinite quantity (IDIQ) contract.  FTA defines oversight as a continuous review and evaluation of grantee and FTA processes to ensure compliance with statutory, administrative, and regulatory requirements.  The Office of Engineering, through the Regional Offices, performs oversight of grantee project management that focuses on the management of major investments (New Starts, rail modernization, etc.) in transit projects.  This activity begins early in project implementation, usually at the time of preliminary engineering.  PMO contractors monitor the large caseload of projects, following guidelines established by FTA.  PMO contractors serve to supplement the FTA technical staff to evaluate grantee project management and technical capacity and capability to successfully implement these major transit projects.  PMO contractors also monitor the projects to determine whether the projects are progressing on time, within budget, and in accordance with approved grantee plans and specifications.  Other activities are also involved, such as design constructability, change order reviews, and value engineering submittals.  The projects to be monitored vary in size from $25,000,000 to over $10,000,000,000.  This announcement is open to all businesses regardless of size.  The Government may elect to award up to 25 indefinite delivery indefinite quantity contracts under this solicitation.  FTA anticipates awarding a minimum of five (5) contracts to Small Business concerns.  The contract period is five (5) years from date of award.  

The Federal Transit Administration (FTA) is requesting proposals (RFP attached) from qualified firms or organizations to provide project management oversight (PMO) support services for select capital projects under an indefinite delivery indefinite quantity (IDIQ) contract.  FTA defines oversight as a continuous review and evaluation of grantee and FTA processes to ensure compliance with statutory, administrative, and regulatory requirements.  The Office of Engineering, through the Regional Offices, performs oversight of grantee project management that focuses on the management of major investments (New Starts, rail modernization, etc.) in transit projects.  This activity begins early in project implementation, usually at the time of preliminary engineering.  PMO contractors monitor the large caseload of projects, following guidelines established by FTA.  PMO contractors serve to supplement the FTA technical staff to evaluate grantee project management and technical capacity and capability to successfully implement these major transit projects.  PMO contractors also monitor the projects to determine whether the projects are progressing on time, within budget, and in accordance with approved grantee plans and specifications.  Other activities are also involved, such as design constructability, change order reviews, and value engineering submittals.  The projects to be monitored vary in size from $25,000,000 to over $10,000,000,000.  This announcement is open to all businesses regardless of size.  The Government may elect to award up to 25 indefinite delivery indefinite quantity contracts under this solicitation.  FTA anticipates awarding a minimum of five (5) contracts to Small Business concerns.  The contract period is five (5) years from date of award.  

The Federal Transit Administration (FTA) is seeking qualified firms or organizations to provide project management oversight (PMO) support services for select capital projects under an indefinite delivery indefinite quantity (IDIQ) contract.  FTA defines oversight as a continuous review and evaluation of grantee and FTA processes to ensure compliance with statutory, administrative, and regulatory requirements.  The Office of Engineering, through the Regional Offices, performs oversight of grantee project management that focuses on the management of major investments (New Starts, rail modernization, etc.) in transit projects.  This activity begins early in project implementation, usually at the time of preliminary engineering.  PMO contractors monitor the large caseload of projects, following guidelines established by FTA.  PMO contractors serve to supplement the FTA technical staff to evaluate grantee project management and technical capacity and capability to successfully implement these major transit projects.  PMO contractors also monitor the projects to determine whether the projects are progressing on time, within budget, and in accordance with approved grantee plans and specifications.  Other activities are also involved, such as design constructability, change order reviews, and value engineering submittals.  The projects to be monitored vary in size from $25,000,000 to over $10,000,000,000.  This announcement is open to all businesses regardless of size.  The Government may elect to award up to 20 indefinite delivery indefinite quantity contracts under this solicitation.  FTA anticipates awarding five (5) contracts to Small Business concerns.  The contract period is five (5) years from date of award.  All offerors shall submit a proposal based upon a level of effort of 60,000 direct labor hours, inclusive of any overtime, for the 5-year period of performance.   Work under this contract will be assigned subject to satisfactory negotiation of individual task orders.   The duration and level of effort for each task order will vary according to the size and status of each monitored project.  The contract ceiling shall be a maximum not to exceed of 300,000 direct labor hours over the 5-year period of performance.  Individual tasks orders may be written for a maximum of $15 million.  FTA will provide each awardee a fair opportunity to be considered for each task order, with consideration of any potential conflicts of interest or past performance issues.  A goal of 20 percent has been established for this procurement for participation by or subcontracting to women-owned businesses, 8(a), HubZone, small business concerns and/or small disadvantaged, disadvantaged veteran-owned businesses.  If a large business is selected for contract award, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan for that part of the work it intends to subcontract.  The subcontracting goal of 20 percent applies to the total cost of the contract.

REQUIRED DISCIPLINES:  To ensure that selected firms have the appropriate skill sets and specialized experience, each firm must possess the following key personnel with associated qualifications:

Program Manager 

• 
  
• Minimum 15 years of management of Project Planning, Engineering, Architecture service contract with experience in heavy rail or other modes, and
  
• Minimum 7 years of engineering design management experience in heavy rail or other public transit modes, and 
  
• Minimum 7 years of construction management experience in heavy rail or other public transit modes, and 
  
• Minimum 7 years of Federal grant management process, compliance and regulatory experience in providing project oversight services with some FTA experience or experience in other grant management programs, and 
  
• Degree in (BS, Masters, or PhD) in Engineering, Architecture, Planning, Business or Government Administration, and 
  
• Professional Engineer or Architect Registered or PMP certification or 15 years experience in a program management oversight program, and
  
• Must be an employee of the Contractor
  

Task Order Manager

• 
  
• Minimum 15 years of management of Project Planning, Engineering, Architecture service contract experience in heavy rail or other transit modes, and 
  
• Minimum 5 years of engineering design management experience in heavy rail or other modes, and 
  
• Minimum 5 years of construction management experience in heavy rail or other modes, and 
  
• Minimum 5 years of Federal grant management process, compliance and regulatory experience in providing project oversight services with some FTA experience or experience in other grant management programs, and 
  
• Degree (BS, Masters, or PhD) in Engineering, Architecture, Planning, Business or Government Administration, and 
  
• Professional Engineer or Architect Registered or PMP certification or 15 years experience in a program management oversight program, and
  
• Must be an employee of the Contractor
  

Civil Engineer (PE)

• 
  
• Minimum 10 years of management of Project Planning, Engineering, Architecture service contract with experience in heavy rail and other transit modes, and 
  
• Minimum 5 years of engineering design management experience in heavy rail or other modes, and 
  
• Minimum 5 years of construction management experience in heavy rail or other modes, and 
  
• Minimum 5 years of Federal grant management process, compliance and regulatory experience in providing project oversight services with some FTA experience or experience in other grant management programs, and 
  
• Degree (BS, Masters, or PhD) in Civil Engineering, and 
  
• Professional Engineer
  

Systems Integration Manager

• 
  
• Systems engineering management and system integration management inclusive of signals and communication engineering, and 
  
• Minimum 10 years of management of Project Planning, Engineering, Architecture service contract experience in heavy rail or other modes, and 
  
• Minimum 5 years of engineering design management experience in heavy rail or other modes, and 
  
• Minimum 5 years of construction management experience in heavy rail or other modes, and 
  
• Minimum 5 years of Federal grant management process, compliance and regulatory experience in providing project oversight services with some FTA experience or experience in other grant management programs, and 
  
• Degree (BS, Masters, or PhD) in Engineering or Architecture
  

Risk Assessment Manager

• 
  
• Minimum 3 years of  Management of Project Risk Assessment experience in transit, and 
  
• Minimum 5 years of Project Risk Assessment experience in heavy rail or other transportation  modes, and 
  
• Minimum 5 years of Risk Assessment in Safety or geotechnical experience in heavy rail or other transportation modes, and 
  
• Minimum 3 years experience providing project oversight services including the  FTA Risk Assessment products, and
  
• Degree (BS, Masters, or PhD) in Engineering, Business, Government Administration or Mathematics, and 
  
• Professional Engineer or PMP certification
  

Labor classifications necessary to perform the services under this contract include: 

Key Personnel

Program Manager (PE, RA, PMP® or PMO >15 yrs) - Program Resource Manager (No Subcontractors)

Task Order Manager (PE, RA, PMP® or PMO >15 yrs) - Capability/Capacity Expertise (No Subcontractors)

Systems Integration Manager - Oversight, Review of Grantees' Design and Reports

Civil Engineer (PE) - Oversight and Review of Grantees' Engineering Design

Risk Assessment Manager - Analysis of  Risks in Cost, Schedule, Performance and Safety

Required Assignment of a Staff Member or Alternate in the Contract

Officer-in-Charge-; Institutional, Organizational, Process Program Manager (No Subcontractors)

QA/QC Manager (CMQ/OE) - Certified Manager of Quality/Organizational Excellence, Audits

Business Economics Manager - Financial Projections, Spread Sheets, Inflation Modeling

Professional Planner (PP) - Oversight and Review of Grantees' Project

Government and Regulatory Manager

Contracts and Terms Manager -Legal (Contracts), Claims, Negotiation of Railroad Contracts

Procurement / Supply Manager - Project Delivery Method, Federal Acquisition Regulations

Real Estate Manager - Uniform Relocation Act Expert

Architect/Architectural Engineer (RA) - Oversight and Review of Architectural Design

Rail Vehicle, / Bus / Motor Vehicle Engineer - Oversight of Grantees' Design

System Safety Expert - 882 c process

Construction Management Manager - Planning and Execution; Equipment, Labor Management

Transit Operations Planning Manager t - Review of Fleet Plans

Mobility Expert - ADA Application to Transit

Project Scheduling Manager - Microsoft and Primavera Expertise

Document Control Manager t - PMO Document and Presentation Preparation

Assignment from a Staff Resource Pool approved by the T.O.M.

Cost Estimation Manager - Requires Transit including Rail Route Construction and Vehicle Shops 

Industrial Engineer - Oversight of the Grantee Shops, Maintenance Process

Rail Signal Engineer - Oversight and Review of Grantees' Design and Reports

CBTC / Automatic Train Control Engineer - Oversight of Grantees' Design

Communications Engineer - Oversight and Review of Grantees' Design and Reports

Rail / Bus Vehicle Maintenance Manager - Review of Plans and Shop Capabilities

Rail Right of Way Maintenance Manager - Track Maintenance Plans, Requirements

Rail Track Design Engineer (PE) - Oversight and Review of Grantees' Design

Roadway Design Engineer, BRT (PE) - Oversight and Review of Grantees' Design

Structural Engineer (PE) - Oversight and Review of Grantees' Design

Bridge Engineer (PE) - Oversight and Review of Grantees' Design

Environmental Engineer (PE) - Oversight, Review of Grantees' Design and Reports

Geotechnical Engineer (PE) - Oversight and Review of Grantees' Design and Reports

Tunnel Engineering/Construction Manager (PE) - Oversight of Design and Construction

Value Engineer - Oversight and Review of Grantees' Design and Reports

Mechanical Engineer (PE) - Oversight and Review of Grantees' Design and Reports

Electrical / Traction Power Engineer (PE) - Oversight, Review of Grantees' Design

Fare Collection Manager - Oversight of Grantees' Design of Automatic Fare Collection

Data Acquisition Manager - Oversight of Grantees' Design of Data Acquisition System

System Security Expert

Construction Safety Manager

Buy America Expert

Clerical Support Staff

Evaluation criteria, in descending order of importance, for this solicitation shall include:

Personnel Qualifications,

Technical Excellence,

Management Capability,

Past Performance,

Cost / Price , and

Socioeconomic Status