Procurement of Spare Parts for Rotary Screw Chillers
Closed Solicitation Posted
- Solicitation number
- 19MJ1925Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Podgorica Podgorica 81000 Montenegro
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Podgorica, Montenegro is seeking quotations for spare parts for rotary screw chillers under solicitation number 19MJ1925Q0006. The procurement requires 30 different original spare parts from YORK manufacturer, including oil filters, compressor heaters, temperature sensors, pressure transducers, valve actuators, and other specialized components totaling 46 parts with quantities ranging from 1 to 8 units per item. Vendors must be registered in the System for Award Management (SAM) database and submit complete documentation including SF-18 forms, price and technical proposals, client references, and evidence of an established business. The contract will be awarded to the responsible company submitting the lowest-priced technically acceptable offer, with evaluation based on technical acceptability and price. Questions must be submitted in writing to PodgoricaSolicitations@state.gov by June 25, 2025, at 16:00 CEST, and quotations are due by July 9, 2025, at 16:00 CEST.
This procurement is not designated as a small business set-aside and operates under a brand-name justification for York-Johnson Controls components valued at approximately $65,000. The solicitation requires delivery of new equipment only within 180 days of contract award on a firm-fixed price basis. All 46 spare parts must be delivered F.O.B. to the U.S. Embassy in Podgorica, Montenegro, where the contract performance will take place. The procurement is justified as a single source acquisition due to the need for brand-specific parts that ensure compatibility with existing chiller systems and maintain warranty coverage. Vendors must provide manufacturer's warranty and understand that no VAT will be applicable due to the Embassy's VAT exemption certificate.
Notice text
Enclosed is the Request for Quotations (RFQ) for Spare Parts for Rotary Screw Chillers. If you would like to submit a quotation, follow the instructions at the bottom of the RFQ document. Please send the complete documentation requested in the RFQ document, as well as the completed SF-18 form.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 16:00h (CEST) on July 9th, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to PodgoricaSolicitations@state.gov. It is important to make sure the submission is made in specific format; in Adobe Acrobat (pdf) file format.
Direct any questions regarding this solicitation in writing and in English exclusively to email PodgoricaSolicitations@state.gov by 16:00h (CEST) on June 25th, 2025. Questions will not be accepted after this time.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov at the moment their offer/proposal is submitted, as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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