RFQ 19MJ1925Q0006.pdf

Request for Quotations: 19MJ1925Q0006 – Spare Parts for Rotary Screw Chillers Date of issuance: June 18, 2025 Deadline for quotes: July 9, 2025, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

19MJ1925Q0006 – Spare Parts for Rotary Screw Chillers

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19MJ1925Q0006 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American

Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The price listed below shall include all labor, materials, overhead, profit and transportation necessary to deliver the required items to the U.S. Embassy in Podgorica, Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Items should be supplied with relevant manuals, necessary certifications, manufacturer warranty, and technical documentation.

1.2. Specifications

Offered items must be of the listed brand, exact models, warranty and other terms as stated. The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Increases in quantities deviating from those specified in the Scope of Work are not permitted and any changes will be solely at the expense and responsibility of the contractor.

N o.

Description Qty Unit

Supply and delivery of OIL FILTER WITH O-RING KIT, with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 364-50438-

LINK: https://www.grainger.com/product/YORK-Filter-and-O-Ring- Kit-Mfr-42FL25 pcs 8

Supply and delivery of COMPRESSOR HEATER, with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 575-54455-

LINK: https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YO

RK/575-54455-202?

pcs 2

Supply and delivery of EVAPORATOR HEATER with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-44460-

000 LINK: https://cappusa.com/york-025-44460-0006140417 pcs 1

Supply and delivery of OUTSIDE AIR TEMPERATURE SENSOR with the following technical characteristics: ORIGINAL SPARE

PART MANUFACTURER: YORK MANUFACTURER PART #: 371-

01180-223 LINK: https://www.zoro.com/york-ambient-temp-sensor-

371-01180-223/i/G610065632/ pcs 1

Supply and delivery of TEMPERATURE SENSOR FOR COMPRESSOR MOTOR with the following technical characteristics: ORIGINAL SPARE PART MANUFACTURER:

YORK MANUFACTURER PART #: 025-32924-000

LINK: https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YO

RK/025-32924-000

pcs 1

Supply and delivery of PRESSURE TRANSDUCER with the following technical characteristics: 1/4" NPT 0-400 PSI 5 VDC

SUPPLY 0.05-4.5 VOLT OUTPUT ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-29139-

LINK: https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YO

RK/025-29139-004

pcs 2 https://www.grainger.com/product/YORK-Filter-and-O-Ring-Kit-Mfr-42FL25 https://www.grainger.com/product/YORK-Filter-and-O-Ring-Kit-Mfr-42FL25 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/575-54455-202 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/575-54455-202 https://cappusa.com/york-025-44460-0006140417 https://www.zoro.com/york-ambient-temp-sensor-371-01180-223/i/G610065632/ https://www.zoro.com/york-ambient-temp-sensor-371-01180-223/i/G610065632/ https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-32924-000 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-32924-000 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-29139-004 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-29139-004

Supply and delivery of PRESSURE TRANSDUCER with the following technical characteristics: 1/4" NPT 0-125 PSI 5 VDC

SUPPLY 0.05-4.5 VOLT OUTPUT ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-29583-

LINK: https://www.radwell.com/en- US/Buy/JOHNSON%20CONTROLS/YORK/025-29583-002

Supply and delivery of TEMPERATURE SENSOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-47670-

LINK: https://www.thermometercentral.com/product_detail/york- 02547670000-discharge-temperature-sensor

Supply and delivery of TEMPERATURE SENSOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-29964-

LINK: https://www.grainger.com/product/YORK-Water-Temperature- Sensor-Mfr-42FL24

Supply and delivery of DRAIN / FEED CONTROLLER with the following technical characteristics: DRAIN / FEED CONTROLLER

ORIGINAL SPARE PART MANUFACTURER: YORK

MANUFACTURER PART #: 031-02742-000

LINK:

https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/03

1-02742-000

Supply and delivery of VALVE ACTUATOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: VSI VALVE SOLUTION MANUFACTURER

PART: Series 1010S-X-220V

LINK: https://valvesolutions.com/product/electric-actuators-series- 1000-x-and-1000-s-x/ pcs 1

Supply and delivery of VALVE ACTUATOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: BRAY CONTROLS MANUFACTURER PART #:

70-E081-113DA-536/K

pcs 1

Supply and delivery of FLOW SENSOR with the following technical characteristics: ORIGINAL SPARE PART MANUFACTURER: IFM

ELECTRONIC MANUFACTURER PART #: SR5906

LINK: https://www.radwell.com/Shop?source=GoogleShopping&Ign oreRedirect=true&ItemSingleId=88341367&campaignid=919808602

&adgroupid=70840671344&creative=319950311898&matchtype=& network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAAD

HiFo-JFC-pcs 1 https://www.radwell.com/en-US/Buy/JOHNSON%20CONTROLS/YORK/025-29583-002 https://www.radwell.com/en-US/Buy/JOHNSON%20CONTROLS/YORK/025-29583-002 https://www.thermometercentral.com/product_detail/york-02547670000-discharge-temperature-sensor https://www.thermometercentral.com/product_detail/york-02547670000-discharge-temperature-sensor https://www.grainger.com/product/YORK-Water-Temperature-Sensor-Mfr-42FL24 https://www.grainger.com/product/YORK-Water-Temperature-Sensor-Mfr-42FL24 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/031-02742-000 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/031-02742-000 https://valvesolutions.com/product/electric-actuators-series-1000-x-and-1000-s-x/ https://valvesolutions.com/product/electric-actuators-series-1000-x-and-1000-s-x/ https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9H

AR3YZwPREAAYASAAEgKQo_D_BwE

Supply and delivery of EDUCTOR TEMPERATURE SENSOR KIT with the following technical characteristics: ORIGINAL SPARE

PART MANUFACTURER: YORK MANUFACTURER PART #: 325-

47673-000

LINK: https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YO

RK/325-47673-000

pcs 2

Supply and delivery of PANEL DISPLAY with the following technical characteristics: ORIGINAL SPARE PART MANUFACTURER:

YORK MANUFACTURER PART #: 031-02508-000

LINK: https://controlscentral.com/tabid/63/ProductID/806564/york-

03102508000-panel-display.aspx pcs 2

Supply and delivery of FAN MOTOR with the following technical characteristics: 2 Hp, 6 Pole, 950 RPM ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 024-36873-

LINK: https://www.fridayparts.com/aftermarket-2hp-3phase-460v-

1150rpm-york-024-36873-207-024-36873-107-fan-motor pcs 2

Supply and delivery of FAN MOTOR IMPELLER with the following technical characteristics: 900 mm ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 024-36873-

107 LINK: https://www.malla-supply.com/026-41943-000-york-

73765.html pcs 2

Supply and delivery of GLYCOL COOLANT 5GAL with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 013-03344-

LINK: https://www.hvacusa.com/york_013-03344-000 pcs 1

Supply and delivery of CONTROL TRIGGER BOARD with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 031-02060-

LINK: https://apexcontrols.com/product/031-02060-002-york-trigger-board/ pcs 1

Supply and delivery of LOGIC BOARD KIT with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 331-02507-

pcs 1 https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Shop?source=GoogleShopping&IgnoreRedirect=true&ItemSingleId=88341367&campaignid=919808602&adgroupid=70840671344&creative=319950311898&matchtype=&network=g&device=c&keyword=&gad_source=1&gbraid=0AAAAADHiFo-JFC-mgVs3djt06FYEOwJAe&gclid=EAIaIQobChMIyIOUudb_jAMVKV9HAR3YZwPREAAYASAAEgKQo_D_BwE https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/325-47673-000 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/325-47673-000 https://controlscentral.com/tabid/63/ProductID/806564/york-03102508000-panel-display.aspx https://controlscentral.com/tabid/63/ProductID/806564/york-03102508000-panel-display.aspx https://www.fridayparts.com/aftermarket-2hp-3phase-460v-1150rpm-york-024-36873-207-024-36873-107-fan-motor https://www.fridayparts.com/aftermarket-2hp-3phase-460v-1150rpm-york-024-36873-207-024-36873-107-fan-motor https://www.malla-supply.com/026-41943-000-york-73765.html https://www.malla-supply.com/026-41943-000-york-73765.html https://www.hvacusa.com/york_013-03344-000 https://apexcontrols.com/product/031-02060-002-york-trigger-board/ https://apexcontrols.com/product/031-02060-002-york-trigger-board/

LINK: https://www.hvacusa.com/york_331-02507-

611?srsltid=AfmBOop9MGZihvYYNiTHtzqUUq-

Ca2LdrBD3GoiJ0jZJuWVaQ6bPQwvB

Supply and delivery of FILTER DRIER with the following technical characteristics: 3/8 ORFS ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 026-37563-

000 LINK: https://midwestpartscenter.com/york-part-026-37563-000-for-refrigerant-and-air-conditioning-system/ pcs 2

Supply and delivery of FUSE, SEMI with the following technical characteristics: FUSE, SEMI 800A 700V ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-40763-

SAME OR SIMILAR LINK: https://www.radwell.eu/es/buy/york-025-

40763-000/13451971.html pcs 3

Supply and delivery of COMPRESOR THERMISTOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-33202-

000 LINK: https://www.supplyhouse.com/York-025-33202-000-

Thermistor-Replacement pcs 2

Supply and delivery of VALVE 180 SOLENOID with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-43901-

000 LINK: https://www.industrialstores.com/product_detail/york-

02543901000-valve-180-solenoid pcs 1

Supply and delivery of DISCHARGE VALVE with the following technical characteristics: 1/4 Mpt X ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 022-09503-

000 LINK: https://www.industrialstores.com/product_detail/york-

02209503000-discharge-valve pcs 1

Supply and delivery of OVERLAY KEYPAD, ENGLISH with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 024-34930-

001 LINK: https://apexcontrols.com/product/32434930001yorkkit/ pcs 2

Supply and delivery of FLASH TANK LEVEL SENSOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-43324-

101 LINK: https://www.hvacusa.com/york_025-43324-

101?srsltid=AfmBOoqpZNPPVBmtDqUqcMziepaYzjapPxt3vZLPP-mh pcs 1 https://www.hvacusa.com/york_331-02507-611?srsltid=AfmBOop9MGZihvYYNiTHtzqUUq-Ca2LdrBD3GoiJ0jZJuWVaQ6bPQwvB https://www.hvacusa.com/york_331-02507-611?srsltid=AfmBOop9MGZihvYYNiTHtzqUUq-Ca2LdrBD3GoiJ0jZJuWVaQ6bPQwvB https://www.hvacusa.com/york_331-02507-611?srsltid=AfmBOop9MGZihvYYNiTHtzqUUq-Ca2LdrBD3GoiJ0jZJuWVaQ6bPQwvB https://midwestpartscenter.com/york-part-026-37563-000-for-refrigerant-and-air-conditioning-system/ https://midwestpartscenter.com/york-part-026-37563-000-for-refrigerant-and-air-conditioning-system/ https://www.radwell.eu/es/buy/york-025-40763-000/13451971.html https://www.radwell.eu/es/buy/york-025-40763-000/13451971.html https://www.supplyhouse.com/York-025-33202-000-Thermistor-Replacement https://www.supplyhouse.com/York-025-33202-000-Thermistor-Replacement https://www.industrialstores.com/product_detail/york-02543901000-valve-180-solenoid https://www.industrialstores.com/product_detail/york-02543901000-valve-180-solenoid https://www.industrialstores.com/product_detail/york-02209503000-discharge-valve https://www.industrialstores.com/product_detail/york-02209503000-discharge-valve https://apexcontrols.com/product/32434930001yorkkit/ https://www.hvacusa.com/york_025-43324-101?srsltid=AfmBOoqpZNPPVBmtDqUqcMziepaYzjapPxt3vZLPP-mh https://www.hvacusa.com/york_025-43324-101?srsltid=AfmBOoqpZNPPVBmtDqUqcMziepaYzjapPxt3vZLPP-mh https://www.hvacusa.com/york_025-43324-101?srsltid=AfmBOoqpZNPPVBmtDqUqcMziepaYzjapPxt3vZLPP-mh

Supply and delivery of VALVE EXPANSION ELECTRON with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-41565-

LINK: https://hdsupplysolutions.com/p/york-ets250-1-5-8-odf-025-

41565-000-p352215 pcs 1

Supply and delivery of VALVE EXPANSION ELECTRON with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-44027-

LINK: https://www.industrialstores.com/product_detail/york-

02544027000-electronic-expansion-valve pcs 1

Supply and delivery of OIL TEMPERATURE SENSOR with the following technical characteristics: ORIGINAL SPARE PART

MANUFACTURER: YORK MANUFACTURER PART #: 025-30440-

LINK: https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YO

RK/025-30440-000

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination to:

U.S. Embassy Podgorica Dzona Dzeksona 2 81000 Podgorica

Montenegro

B. Delivery time shall be no later than 180 days from award date.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least 5 working days will be required.

https://hdsupplysolutions.com/p/york-ets250-1-5-8-odf-025-41565-000-p352215 https://hdsupplysolutions.com/p/york-ets250-1-5-8-odf-025-41565-000-p352215 https://www.industrialstores.com/product_detail/york-02544027000-electronic-expansion-valve https://www.industrialstores.com/product_detail/york-02544027000-electronic-expansion-valve https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-30440-000 https://www.radwell.com/Buy/JOHNSON%20CONTROLS/YORK/025-30440-000

1.4. Warranty:

The offeror shall provide manufacturer’s warranty on the product (where applicable). If any of the items are damaged, the contractor shall provide a replacement.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the

CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period and delivery plan/deadline)

3. Technical proposal (Models and exact specifications of the offered models)

4. SAM.gov registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible quoter. The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the quantities in “Prices - Continuation of SF-18, block 11”, and arriving at a grand total, including all options, if any.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: July 9, 2025, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.

mailto:PodgoricaSolicitations@state.gov