Printer Maintenance Service

THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS.

This is a notice of intent to award a sole source contract under statutory authority 10 USC 2304(c)(1), set forth in Federal Acquisition Regulation 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

The Reference Number is FA4497-25-SS-Printer. The 436th Contracting Squadron, Dover Air Force Base, Delaware, intends to award a sole source contract for OCE Colorwave Printer Maintenance with PoP 06 November 2025 – 05 November 2030. The 436th Contracting Squadron intends to make an award to CANON U.S.A., INC. (Cage: 4J871), 4100 North Fairfax Drive, Suite 200, Arlington, VA, 22203.

In accordance with (IAW) FAR 5.207(c)(16)(ii), the proposed contract action is for a service for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(b)(ii). This notice of intent to award is not a request for competitive proposals; however, responsible sources may submit a capability statement, proposal or quotation that shall be considered by the agency. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for determining whether to conduct a competitive procurement.

The justification for the sole source requirements is as follows: In accordance with FAR 6.303-2:

Agency and Activity: 436th Contracting Squadron, Dover AFB, Delaware.

Nature of action for approval: Sole source acquisition.

This procurement is for OCE Colorwave Printer Maintenance.

Justification Rationale: IAW FAR 6.302-1(a)(2), The OCE Colorwave 700 MFP utilizes crystal point technology which was developed entirely by Oce and also uses patented toner pearls. These Toner Pearls are converted into a gel and then sprayed onto the media. Canon Solutions America purchased OCE and due to the proprietary crystal point technology, only Canon can work on Oce large format plotters.

Description of Solicitation Efforts: IAW FAR 5.102(a)(2), this notice will be posted on the Government-wide Point of Entry (SAM.gov) and retained in the contract file to document the rationale for a sole source award.

Description of market research: Based on market research conducted, there is only one (1) responsible source available to perform this contract. CANON U.S.A., INC is the current contractor under contract no FA449721F0001 through 05 November 2025. Canon Solutions America purchased OCE and due to the proprietary crystal point technology, only Canon can work on Oce large format plotters. A Firm-Fixed Price contract is the most appropriate given the commercial aspect of the requirement. This will result in an acquisition that is most advantageous to the government.

Other supporting facts: N/A

Interested Sources: N/A

Actions to prevent barriers that may lead to restricted consideration in the future:

This justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.  The Government will continue to surveil the market for any changes or new entries to the marketplace that may allow for the use of other vendors in future requirements. Interested organizations may submit clear and convincing evidence to support their ability to provide the needed performance services in writing to binnod.pathak.1@us.af.mil, justin.bordalo@us.af.mil, jordon.bongcayao.1@us.af.mil. and no later than 1:00 pm (EST), 15 October 2025.