Printer Consolidation

The Department of Energy Southeastern Power Administration (SWPA) is seeking a small business contractor to provide a comprehensive printer consolidation solution across multiple locations in Oklahoma, Missouri, and Arkansas. The solicitation (Number 89503625QSW000185) requires the procurement and lease of 10 multi-functional printers with specific technical specifications, including advanced features like network faxing, duplex printing, and robust security protocols. Evaluation criteria will be based on provision 52.212-2, with offerors required to submit a completed pricing schedule and demonstrate compliance with all solicitation requirements. The contract proposal must be submitted by April 25, 2025, at 1600 CD, with a focus on proposing financially advantageous pricing structures. Contractors must also complete an Experience Data Sheet detailing their previous relevant contract performance in managed print services.

The solicitation is exclusively set aside for small businesses within the NAICS category 532420 (Office Machinery and Equipment Rental and Leasing), with a size standard of $40 million. The contract will span a base year from June 1, 2025, to May 31, 2026, with two potential one-year option periods, covering locations including Tulsa, Springfield, Nixa, Gore, and Jonesboro. Print volumes are anticipated to range from less than 1,000 to a maximum of 2,500 pages per month, with specific delivery and performance periods varying by location. The contract will be awarded as a firm fixed-price agreement, with the government's evaluation methodology including adding 50% of the total Option Year 2 price to the final evaluated price. Contractors must be prepared to provide on-site repair within 7 business days and meet comprehensive technical and operational requirements for the multi-functional printer lease.