Prime Vendor - Subsistence ID/IQ

The Ohio Army National Guard (OHARNG) intends to procure subsistence products including fresh produce, proteins, dairy items, frozen meals, shelf-stable meal kits, and prepared food components through a Prime Vendor Subsistence Indefinite Delivery/Indefinite Quantity (IDIQ) contract (W91364-26-Q-A012). The contractor will be responsible for acquiring, storing, assembling, and delivering these items to approximately 100 units and 10,000 soldiers across 56 delivery locations throughout Ohio. Key contract requirements include maintaining temperature-controlled vehicles and sanitary conditions, accepting both Government Purchase Card (GPC) and Wide Area Workflow (WAWF) payments, submitting weekly and monthly performance reports, and meeting strict food quality standards for dairy products (50 percent shelf life minimum), produce (U.S. No. 1 quality or better), and ground beef (85 percent lean minimum). The government will evaluate contractor performance using a Quality Assurance Surveillance Plan (QASP) that establishes specific performance standards including 95 percent response time to communications within one business day, 100 percent order fulfillment compliance, 99 percent on-time delivery, and 90 percent on-time report submission. The solicitation is anticipated to be released on SAM.gov before May 15, 2026, with a 30-day response period.

This procurement is designated as a Total Small Business set-aside. The contract will operate over a five-year period consisting of a base ordering year of twelve months with four additional optional twelve-month renewal periods, with a guaranteed minimum value of $500 and maximum value of $8,000,000. Standard delivery will follow a Monday-Wednesday-Friday schedule during 8:00 a.m. to 4:00 p.m. windows, with a mandatory seven-day lead time for delivery orders issued via Standard Form 1449, though emergency orders with shorter timelines must be accommodated. The vendor must develop and maintain a Quality Control Plan, obtain Level 1 Antiterrorism Awareness Training within 45 days of contract award, and submit a Past Performance Questionnaire documenting up to four relevant contracts completed within the three years preceding the solicitation release date. The prime vendor must also split cases as required, maintain an electronic master product catalog with individual pricing, and ensure all costs related to product acquisition, storage, assembly, and delivery are included in quoted prices with no additional delivery fees permitted.