Preventive Maintenance Services for the Chiller Plant Building Management System (BMS), U. S. Embassy Singapore
Closed Solicitation Posted
- Solicitation number
- 19SN1026R0010
- Agency
-
US Embassy Singapore
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- PSC
- M1AA Operation Of Office Buildings
- Place of performance
- Central Singapore 25850 Singapore
- Points of contact
-
- Choon Peng Ong sgprocurementrf@state.gov (656) 476-9087
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, U.S. Embassy Singapore, seeks preventive maintenance services for the Chiller Plant Building Management System, with proposals due August 11, 2026, at 1630 hours Singapore local time. Amendment 0001, issued July 29, 2026, adds an annual requirement to calibrate identified sensors and devices; all other terms remain unchanged.
Place of performance is Central Area, Singapore (27 Napier Road, Singapore 258508). Offerors must determine independently their ability to comply with Singapore's business registration, licensing, tax, goods and services tax, employment, immigration, and other legal obligations; the U.S. Government will not provide legal or tax advice or reimburse costs from compliance failures. The contract is firm-fixed-price, awarded to the lowest priced, technically acceptable, responsible offeror based on initial proposals without discussions, though discussions may be held if necessary.
The contract period is one year from Notice to Proceed with four optional one-year renewal periods exercisable at the Government's sole discretion. Services include twelve monthly preventive maintenance site visits equally distributed throughout the contract year, with the first visit due within 30 days of award. Monthly tasks cover central workstations, servers, monitors, keyboards, direct digital controllers, field sensors and transmitters, and quarterly software simulation testing. Annual activities include panel and controller inspections with photography (subject to security clearance), sequence confirmation, BAS software and hardware assessments, user account documentation, and calibration testing for temperature sensors, pressure sensors, vibration sensors on cooling towers, water flow meters, data loggers, and relative humidity sensors. The contractor must respond to service calls within three hours during normal working hours and provide up to 20 hours annual remote support.
Contractors must provide qualified technicians with minimum three years relevant experience, including at least one journeyman-level technician in building automation systems, HVAC controls, or related trades. Pricing must be in Singapore Dollars and include all labor, materials, equipment, supplies, overhead, profit, Defense Base Act insurance as a separate CLIN, and goods and services tax as applicable. Contractors must be SAM-registered, maintain general liability insurance (SGD 50,000 per occurrence / SGD 100,000 cumulative), provide proof of Singapore business licensing and tax registration, and demonstrate prior maintenance experience with references. A pre-proposal conference is scheduled for July 17, 2026, at 1500 hours; contact Choon Peng Ong at ongcp@state.gov or +65-6476 9087 by July 15 for additional information or building entry arrangement. NAICS code is 561210, Facilities Support Services. PSC is M1AA, Operation of Office Buildings.
Notice text
2 versions
Update #2 · Latest ·
UPDATE – AMENDMENT 0001 – JULY 29, 2026
Amendment 0001 to Solicitation 19SN1026R0010 is hereby issued.
The purpose of this amendment is to replace Exhibit A, Maintenance Plan for the Building Automation System, in its entirety. The revised Exhibit A adds an annual requirement to calibrate the identified sensors and devices.
The proposal due date remains unchanged: August 11, 2026, at 1630 hours Singapore local time. Offerors must acknowledge receipt of Amendment 0001 in accordance with the instructions in the amendment.
All other terms and conditions of the solicitation remain unchanged.
Offerors shall review the attached Amendment 0001 and revised Exhibit A in their entirety.
ORIGINAL SOLICITATION DESCRIPTION
Enclosed is a Request for Proposals (RFP) for the provision of preventive maintenance services for the Chiller Plant Building Management System (BMS) at the U.S. Embassy Singapore. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
Offerors are advised that performance of this contract will occur in Singapore and may create business-registration, licensing, tax, Goods and Services Tax, employment, immigration, and other legal or regulatory obligations under Singapore law. Each offeror is solely responsible for obtaining appropriate independent legal, tax, accounting, and other professional advice necessary to determine its ability to perform the contract lawfully and comply with all applicable requirements. The U.S. Government will not provide legal or tax advice, sponsor an offeror’s establishment in Singapore, or reimburse costs arising from an offeror’s failure to identify or comply with such requirements. Offerors that have not determined that they can legally perform the required services in Singapore should not submit a proposal.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/ based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if necessary.
The Embassy intends to conduct a pre-proposal conference at the U.S. Embassy Singapore. The conference will be held on July 17, 2026, at 1500 hours (local time) at the U.S. Embassy Singapore . Prospective offerors should contact Choon Peng Ong at ongcp@state.gov or +65-6476 9087 by July 15, 2026 for additional information or to arrange entry to the building.
Proposals are due by August 11, 2026, at 1630 hours (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to SGProcurementRFQ@state.gov. It is important to ensure your submission complies with the file size and format requirements. Files must be submitted in Microsoft Word (doc or docx), Microsoft Excel (xls or xlsx) or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed 30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to the submittal of their proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may result in the determination that the offeror is non-responsible and no further consideration will be given to the proposal. Therefore, offerors are strongly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Proposals (RFP) for the provision of preventive maintenance services for the Chiller Plant Building Management System (BMS) at the U.S. Embassy Singapore. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
Offerors are advised that performance of this contract will occur in Singapore and may create business-registration, licensing, tax, Goods and Services Tax, employment, immigration, and other legal or regulatory obligations under Singapore law. Each offeror is solely responsible for obtaining appropriate independent legal, tax, accounting, and other professional advice necessary to determine its ability to perform the contract lawfully and comply with all applicable requirements. The U.S. Government will not provide legal or tax advice, sponsor an offeror’s establishment in Singapore, or reimburse costs arising from an offeror’s failure to identify or comply with such requirements. Offerors that have not determined that they can legally perform the required services in Singapore should not submit a proposal.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/ based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if necessary.
The Embassy intends to conduct a pre-proposal conference at the U.S. Embassy Singapore. The conference will be held on July 17, 2026, at 1500 hours (local time) at the U.S. Embassy Singapore . Prospective offerors should contact Choon Peng Ong at ongcp@state.gov or +65-6476 9087 by July 15, 2026 for additional information or to arrange entry to the building.
Proposals are due by August 11, 2026, at 1630 hours (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to SGProcurementRFQ@state.gov. It is important to ensure your submission complies with the file size and format requirements. Files must be submitted in Microsoft Word (doc or docx), Microsoft Excel (xls or xlsx) or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed 30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to the submittal of their proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may result in the determination that the offeror is non-responsible and no further consideration will be given to the proposal. Therefore, offerors are strongly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| RFP 19SN1026R0010-P00001.pdf | ||
| RFP 19SN1026R0010.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Non-Comprehensive Monthly Maintenance Services for the Chiller Plant Building Management System (BMS) at the U. S. Embassy Singapore | Pre-Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity