RFP 19SN1026R0010.pdf

RFP 19SN1026R0010

Embassy of the United States of America

Singapore

July 10, 2026

Dear Prospective Offeror:

Subject: Solicitation No. 19SN1026R0010 – Preventive Maintenance Services for the

Chiller Plant Building Management System (BMS)

Enclosed is a Request for Proposals (RFP) for the provision of preventive maintenance services for the Chiller Plant Building Management System (BMS) at the U.S. Embassy

Singapore. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/ based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if necessary.

The Embassy intends to conduct a pre-proposal conference at the U.S. Embassy

Singapore. The conference will be held on July 17, 2026, at 1500 hours (local time) at the U.S. Embassy Singapore . Prospective offerors should contact Choon Peng Ong at ongcp@state.gov or +65-6476 9087 by July 15, 2026 for additional information or to arrange entry to the building.

Proposals are due by August 11, 2026, at 1630 hours (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to SGProcurementRFQ@state.gov. It is important to ensure your submission complies with the file size and format requirements.

Files must be submitted in Microsoft Word (doc or docx), Microsoft Excel (xls or xlsx) or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed

30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L mailto:ongcp@state.gov mailto:SGProcurementRFQ@state.gov

6. Proof of SAM Registration

Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to the submittal of their proposal as prescribed under FAR

4.1102. Failure to be registered at the time of proposal submission may result in the determination that the offeror is non-responsible and no further consideration will be given to the proposal. Therefore, offerors are strongly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Kevin M Phillips

Contracting Officer

Enclosure: a/s https://www.sam.gov/

PAGE OF PAGES

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700) 3

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19SN1026R0010

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

07/10/2026

6. REQUISITION/PURCHASE NUMBER

PR15904986

7. ISSUED BY CODE

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: GSO/PROCUREMENT

SINGAPORE 258508

SINGAPORE

SN100 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until 08/11/2026 local time 1630 hours

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM 1 x I CONTRACT CLAUSES 17 x B SUPPLIES OR SERVICES AND PRICES/COSTS 4 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT 4 x J LIST OF ATTACHMENTS 1 x D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS x E INSPECTION AND ACCEPTANCE 3 x F DELIVERIES OR PERFORMANCE 4 x K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 9

x G CONTRACT ADMINISTRATION DATA 3 x L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 8 x H SPECIAL CONTRACT REQUIREMENTS 9 x M EVALUATION FACTORS FOR AWARD 2

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

AMENDMENT NO. DATE AMENDMENT NO. DATE14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

CODE FACILITY

15A. NAME AND

ADDRESS

OF OFFER-

OR

16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY CODE24. ADMINISTERED BY (If other than Item 7)

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: GSO/PROCUREMENT

SINGAPORE 258508

SINGAPORE

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: FMO (Vendors include PO# on invoice)

SINGAPORE 258508

SINGAPORE

26. NAME OF CONTRACTING OFFICER (Type or print 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

B. TELEPHONE (NO COLLECT CALLS)10. FOR

INFORMATION

CALL:

A. NAME

Choon Peng Ong AREA CODE NUMBER

64769087

EXTENSION

C. E-MAIL ADDRESS

ONGCP@state.gov

X

SGProcurementRFQ@state.gov ninety (90)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies, materials, and equipment, as identified in this solicitation and Exhibit A (Maintenance Plan), for preventive maintenance services for the Chiller Plant Building Management System (BMS) at the U.S. Embassy

Singapore, as described in Section C, Description/Specifications/Work Statement, and

Exhibit A (Maintenance Plan).

B.2 TYPE OF CONTRACT

This is a firm-fixed-price contract for scheduled preventive maintenance services as defined in Exhibit A (Maintenance Plan). The fixed price will include all work, including furnishing all labor, materials, equipment, and services, overhead (including the cost of

Workers’ Compensation, which shall not be a direct reimbursement) and profit, unless otherwise specified. The Contractor shall perform scheduled preventive maintenance services in accordance with the systems, equipment, locations, task descriptions, and maintenance frequencies identified in Exhibit A (Maintenance Plan). The fixed price shall also include all incidental costs necessary to perform the required services, unless specifically identified elsewhere in the contract as separately reimbursable.

B.3 PRICING

B.3.1 Goods and Services Tac

The Contractor shall include GST as a separate charge on the invoice and as a separate line item in Section B. GST shall not be included in any unit prices or fixed prices and shall be shown separately. The applicable GST rate shall be the rate in effect at the time of invoicing in accordance with Singapore law. GST shall be applied only if the

Contractor is GST-registered. If the Contractor is not GST-registered, the GST amount shall be shown as “$0”, and each invoice shall include a statement indicating that the

“Contractor is not GST-registered.”

The Contractor is solely responsible for determining its GST registration status and for compliance with all applicable Singapore tax laws. The Government shall not be liable for any penalties, interest, or additional taxes arising from the Contractor’s failure to properly register for, calculate, report, or remit GST. Any change in GST law or GST rate after contract award shall be applied as required by law and shall not constitute a change to the contract price.

B.3.2 Defense Base Act (DBA) Insurance

The Contractor shall obtain and maintain Defense Base Act (DBA) insurance in accordance with 42 U.S.C. § 1651 et seq. and FAR 28.309. Coverage shall extend to all

Contractor and subcontractor employees engaged in the performance of this contract, regardless of nationality, citizenship, or place of hire, unless a waiver is granted by the

U.S. Department of Labor. DBA insurance shall be maintained for the entire period of contract performance, including all option periods exercised.

DBA insurance shall be purchased after contract award and prior to commencement of performance and shall be priced and paid under a separate Firm-Fixed-Price Contract

Line Item Number (CLIN). Evidence of DBA insurance coverage shall be furnished to the Contracting Officer and the Contracting Officer’s Representative (COR) prior to issuance of the Notice to Proceed.

B.3.3 Currency

All prices shall be submitted in Singapore Dollars (SGD), and all payments by the

Government shall be made in Singapore Dollars.

B.3.4 Firm-Fixed Monthly Price for Scheduled Maintenance Services

(a) In consideration of satisfactory performance of all scheduled preventive maintenance services required under this contract, the Contractor shall be paid a firm-fixed monthly price for scheduled preventive maintenance services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, except where required by local law or as a result of a written contract modification executed by the Contracting Officer.

The Contractor shall bear the risk of any increased costs resulting from its failure to properly estimate or accurately predict the cost or difficulty of performing the services required by Exhibit A (Maintenance Plan). The contract price shall not be adjusted on account of fluctuations in currency exchange rates.

B.4 BASE PERIOD PRICES

B.4.1 Scheduled Maintenance Services

The fixed-price for the base year (starting on the date stated in the Notice to Proceed and continuing for a period of twelve (12) months) for the scheduled maintenance services is:

CLIN DESCRIPTION UNIT QTY UNIT

PRICE $

TOTAL

PRICE $

001 Scheduled Preventive Maintenance Service Monthly 12

002 DBA Insurance Lot 1

Sub-Total

003 Goods Services Tax

Total Annual Cost Contract

Cost

B.5 FIRST OPTION YEAR PRICES

TOTAL

PRICE $

101 Scheduled Preventive Maintenance Service Monthly 12

102 DBA Insurance Lot 1

Sub-Total

103 Goods Services Tax

B.6 SECOND OPTION YEAR PRICES

TOTAL

PRICE $

201 Scheduled Preventive Maintenance Service Monthly 12

202 DBA Insurance Lot 1

Sub-Total

203 Goods Services Tax

B.7 THIRD OPTION YEAR PRICES

TOTAL

PRICE $

301 Scheduled Preventive Maintenance Service Monthly 12

302 DBA Insurance Lot 1

Sub-Total

303 Goods Services Tax

B.8 FOURTH OPTION YEAR PRICES

TOTAL

PRICE $

401 Scheduled Preventive Maintenance Service Monthly 12

402 DBA Insurance Lot 1

Sub-Total

403 Goods Services Tax

Note: The offer shall remain valid for 90 calendar days from the date specified for receipt of the proposal.

B.9 GRAND TOTAL

Base Year Total

First Option Year Total

Second Option Year Total

Third Option Year Total

Fourth Option Year Total

GRAND TOTAL (SGD)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. INTRODUCTION

C.1.1. General.

The U.S. Embassy in Singapore requires the Contractor to provide preventive maintenance services for the Chiller Plant Building Management System (BMS) at U.S.

Government-owned facilities. The Contractor shall furnish managerial, administrative and direct operational personnel, as well as all tools, equipment, materials, and supplies necessary, to accomplish all work as required under this contract and the Maintenace Plan included as Exhibit A.

The Contractor shall designate an English-speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

C.1.2. Personnel and Qualifications.

The Contractor shall provide qualified technicians with at least three (3) years of relevant experience performing preventive maintenance on building management systems (BMS), chiller plant controls, HVAC controls, or similar control systems. At least one technician assigned to perform work under this contract shall be at the journeyman level, or equivalent, in building automation systems, HVAC controls, electrical controls, or a closely related trade. The Contractor shall provide personnel with the qualifications and experience necessary to meet the requirements of this contract and to perform maintenance services in accordance with Exhibit A, Maintenance Plan. Within ten (10) calendar days after contract award, the Contractor shall identify the technician who satisfies the journeyman-level qualification requirement. Upon request by the Contracting

Officer (CO) or Contracting Officer's Representative (COR), the Contractor shall provide documentation demonstrating that individual's qualifications.

All personnel shall be subject to background review and approval by the U.S.

Government. The Contractor shall submit personnel schedules to the Contracting Officer

(CO) or Contracting Officer’s Representative (COR) at least ten (10) calendar days before work begins or before any personnel changes.

C.1.3 Definitions.

“CMMS” mean Computerized Maintenance Management System.

“Maintenance Plan” means the preventative maintenance requirements included in

Exhibit A.

"Emergency Services" means work requiring immediate attention and may require work outside the normal working hours defined in Section F.8. The Contractor shall respond within eight (8) hours and take action to minimize the emergency condition.

"EOB" means Embassy Office Building.

"Execution Plan" means the Contractor’s written plan describing how it will perform the requirements in Exhibit A.

"General Instructions" mean those instructions, directives and guidelines that apply to all employee maintenance personnel.

"HVAC" means Heating Ventilating Air Conditioning.

"PM" means Preventive Maintenance

"Scheduled Maintenance Services" includes all routine maintenance functions identified in the Exhibit A, Comprehensive Maintenance Plan or Facility Maintenance Plan, for

Post systems and equipment.

C.1.4 Execution Plan

The Contractor shall provide an Execution Plan to carry out the maintenance requirements shown in Exhibit A. The Contractor shall provide a draft of the Executon

Plan to the COR for review within 30 days after contract award.

C.1.5 Duties and Responsibilities.

C.1.5.1 Scope of Scheduled Preventive Maintenance

Services to be shall include all tasks, frequencies, inspections, testing, reporting, and preventive maintenance requirements identified in Exhibit A. Damage or situations requiring major or specialized remedial services shall promptly be brought to the attention of the COR, and efforts shall be made to minimize such trouble or damage until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract, unless otherwise authorized in writing by the Contracting Officer.

C.1.5.1.1. Electrical

(1) The Contractor shall monitor the operating condition of the BMS and related chiller plant control systems as required by Exhibit A.

C.1.5.1.2. Reserved

C.1.5.1.3. Reserved.

C.1.5.1.4. Reserved

C.1.5.2 Reserved

C.1.5.3 Reserved

C.2 SUPERINTENDENCE BY CONTRACTOR:

The entire operation of the contracted services shall be superintended by the Contractor's

English-speaking on-site representative, who shall maintain a close contact with the

Contracting Officer (CO) and the Contracting Officer’s Representative (COR) in order to coordinate the performance of the contracted services with the needs of the Government.

The Contractor’s representative shall have full authority to act on behalf of the Contractor with respect to supervision, scheduling, coordination, and quality control of all work performed under this contract. The designation of a representative shall not relieve the

Contractor of responsibility for full compliance with all contract requirements, nor shall it be construed as delegating any contractual authority to the Government.

C.3 QUALITY ASSURANCE

The Contractor shall establish, implement, and maintain an appropriate inspection and quality control system, including written checklists of duties to be performed, to ensure that all services are performed in accordance with the requirements of this contract and

Exhibit A. These duties shall be carried out by the Contractor’s supervisory staff and senior employees, and te Contractor shall conduct at least weekly internal inspections to verify compliance with the contract requirements.

Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the

Contractor shall be brought to the attention of the Contracting Officer or COR, for disposition prior to performing any corrective work.

C.3.1 Safety

The Contractor is responsible for safety, including obtaining any necessary licenses and permits, and shall comply with all applicable local labor laws, regulations, and practices pertaining to labor, safety and similar matters. Appropriate personal protective equipment (PPE) shall be provided and worn by all workers at all times as required by the task being performed and applicable safety standards.

Staff should wear uniforms made of natural fibers (e.g., cotton, silk, hemp, etc.) for arc flash protection when performing work where arc flash hazards are present.

The Contractor shall promptly report all incidents resulting in injury, lost time, disabling injuries, fatalities, or damage to Government-owned property to the Contracting Officer’s

Representative (COR). The Contractor shall be solely responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

C.3.2 Inspection by Government:

The services being performed hereunder and the supplies furnished therefor will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

If inspections disclose deficiencies, nonconforming services, or substandard performance, the Contractor shall, upon notification by the Government, promptly take corrective action. Corrective action related to scheduled preventive maintenance services shall be performed at no additional cost to the Government. Conditions determined to be outside the scope of scheduled services shall be referred to the COR for direction prior to performing any corrective work. Inspection or acceptance by the Government shall not relieve the Contractor of responsibility for complying with contract requirements.

SECTION D - PACKAGING AND MARKING

[RESERVED]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the

FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or

Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective

Contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the

Government is to conduct quality assurance to ensure that contract standards are achieved.

PERFORMANCE OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Performs all maintenance services set forth in the Performance Work Statement

(PWS) and Exhibit A, Maintenance Plan

C.1 through

C.3 and Exhibit

A

100% of scheduled preventive maintenance tasks identified in

Exhibit A are completed within the required maintenance intervals. No more than one (1) validated customer complaint is received per month.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

E.2.1. Surveillance.

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the

Contractor for corrective action.

The COR may also conduct periodic inspections of completed preventive maintenance work, review Contractor maintenance reports, and verify that all scheduled maintenance identified in Exhibit A has been completed within the required maintenance intervals.

The COR may perform announced or unannounced inspections at any time during contract performance.

E.2.2. Standard.

The performance standard is that all preventive maintenance services identified in

Section C and Exhibit A (Maintenance Plan) are completed in accordance with the contract requirements, and the Government receives no more than one (1) validated customer complaint per month.

The COR shall notify the Contracting Officer of validated complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.246-4, Inspection of Services – Fixed-Price (AUG 1996)), if the Contractor fails to meet performance standard.

E.2.3. Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and may give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints upon verification that the corrective action has been completed, unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

(i) Failure to perform preventive maintenance tasks required by Exhibit A, or failure to complete scheduled maintenance within the required maintenance intervals, shall constitute deficient performance and may require the Contractor to reperform the services at no additional cost to the Government.

SECTION F - DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2. PERIOD OF PERFORMANCE

The contract shall be effective on the date of the Notice to Proceed (NTP), and shall remain in effect for a base period of one (1) year, with four (4) one-year option periods, if exercised by the Government. The total period of performance shall not exceed five (5) years.

F.3. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver To

C.1.3.2 Execution Plan 1 30 days after award COR

C.3. Quality Assurance Plan 1 10 days after award COR

C.3. Inspection Report 1

Within 7 calendar days after each inspection COR

Monthly Preventive

Maintenance Report (Exhibit A) 1

By the 5th calendar day of each month COR

C.1.2 Journeyman Technician

Identification (if applicable) 1 10 days after contract award COR

H.1.2.3. Bios on Personnel 1 10 days after contract award COR

H.4. Insurance/Licenses &

Permits 1

10 days after Notice of

Award CO

H.10.1 Safety Plan 1 30 days after contract award COR https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

G.2 Invoices 1

Upon completion of work for each month COR

F.4 CONTRACTOR'S SUBMISSION OF MAINTENANCE SCHEDULE

The time for submission of the schedules and General Instructions referenced in Section

I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as ten (10) calendar days after receipt of an executed contract.

All deliverables shall be in the English language, unless otherwise provided in this contract, and any system of dimensions (i.e., English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed on account of a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. Each deliverable shall be identified as required by the contract.

The Contractor shall perform all scheduled preventive maintenance in accordance with the maintenance frequencies and reporting requirements contained in Exhibit A

(Maintenance Plan).

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the

Contractor. The completion date is fixed and may be extended only by a written modification to the delivery order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, nor (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6. NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the

Contractor believes may result in completion of the project after the completion date, the

Contractor shall notify the Contracting Officer’s Representative (COR) of the effect, if any, of such change or other conditions upon the approved schedule..

Such notice shall be given promptly, and not more than ten (10) days following the first occurrence of the event giving rise to the delay or prospective delay, and shall describe the cause of the delay, the estimated duration, and the impact on the contract or task order performance.

Revisions to the approved time schedule shall only be made with the approval of the

Contracting Officer. Failure to provide timely notice under this clause may be considered in determining the Contractor’s entitlement to any schedule adjustment.

F.7. NOTICE TO PROCEED

(a) Following receipt from the Contractor of any evidence of insurance within the time specified in Section H of this contract, and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the Contractor a Notice to

Proceed. The Contractor must then prosecute the work required hereunder.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed prior to receipt and acceptance of any bonds or evidence of insurance required hereunder.

Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8. WORKING HOURS

All work shall be performed during normal working hours, defined as Monday through

Friday, 8:30 am to 5:15 pm, except for the holidays identified by the Government.

Work outside normal working hours, when initiated by the Contractor, must be approved in advance by the Contracting Officer's Representative (COR). The Contractor shall provide at least twenty-four (24) hours’ notice to the COR for consideration of any deviation from the stated working hours identified above.

Changes in work hours shall not constitute a basis for any increase in the contract price or hourly labor rates, unless otherwise authorized in writing by the Contracting Officer.

F.9. EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR

52.249-10, Default. Examples of such cases include (l) acts of God or of the public enemy, (2) acts of the United States Government in either its sovereign or contractual capacity, (3) acts of the government of the host country in its sovereign capacity, (4) acts of another contractor in the performance of a contract with the Government, (5)fires, (6) floods, (7) epidemics, (8) quarantine restrictions, (9) strikes, (l0) freight embargoes, (11) delays in delivery of Government furnished equipment and (12) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore (1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against, (2) cannot be overcome by reasonable efforts to reschedule the work, and (3) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

A post award conference will be held within 10 days after contract award at 27 Napier

Road, Singapore 258508 to discuss the schedule, submittals, notice to proceed, mobilization, personnel qualifications, and other important issues that affect performance of this contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative

(COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Maintenance Supervisor.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other contract administration functions as deemed necessary under the contract.

The COR will also monitor Contractor performance against the requirements of Section

C and Exhibit A (Maintenance Plan), review monthly preventive maintenance reports, verify completion of scheduled maintenance, and document Contractor performance in accordance with Section E (Quality Assurance Surveillance Plan) , and verify compliance with the personnel qualification requirements of Section C.1.2, if requested by the

Contracting Officer.

G.2. PAYMENT

G.2.1. General.

The Contractor's attention is directed to Section I, 52.232-1, "Payments". The following subsections elaborate upon the information contained therein.

All invoices shall contain copies of the signed work orders completed during the billing period and status information on those not completed. Completed work orders shall bear the signature of the Contractor’s quality control personnel.

Work orders shall consist of all preventive maintenance orders as well as unscheduled and emergency orders issued since the submission of the last invoice.

Invoices shall also include the monthly preventive maintenance report required by

Exhibit A and any supporting documentation requested by the COR.

Invoices shall comply with all applicable Singapore Goods and Services Tax (GST) requirements. If the Contractor is GST-registered, each invoice shall separately identify the GST amount, the applicable GST rate, and the Contractor's Singapore GST registration number. If the Contractor is not required to be GST-registered under

Singapore law, each invoice shall state that the Contractor is not GST-registered and that no GST has been charged. Failure to submit a proper invoice, including compliance with applicable GST requirements, may delay payment until a corrected invoice is received.

Invoices shall be submitted in PDF format to the Contracting' Officer's Representative

(COR) at the following address (designated payment office only for the purpose of submitting invoices):

U.S. Embassy Singapore

FMO-Voucher Section

27 Napier Road

Singapore 258508

Email: SingaporeDBO@state.gov

G.2.2. Detail of Payment Requests

Each application for payment, which shall be made no more frequently than monthly, unless otherwise provided herein, shall cover the fixed price preventive maintenance fee.

Payment for scheduled preventive maintenance services is contingent upon satisfactory completion of all required maintenance tasks, submission of the required reports identified in Exhibit A, and Government acceptance of the services performed.

G.2.3. Reserved

G.2.4. Evaluation by the Contracting Officer

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall determine the amount due. If the

Contracting Officer does not approve payment of the full amount requested, the

Contracting Officer shall notify the Contractor in writing of the reasons for the partial payment or disallowance.

G.2.5. Reserved

G.2.6 Payment

In accordance with FAR 52.232-25(a), the Government shall make payment within 30 days after receipt of a proper invoice.

G.3 GOODS AND SERVICES TAX

mailto:SingaporeDBO@state.gov

The Contractor shall include GST as a separate charge on the invoice and as a separate line item in Section B.

G.3.1 Recordkeeping Requirements

The Contractor and the COR shall both maintain a complete and accurate management file for this contract. The file shall contain, as a minimum, the following records:

(a) The Government's copies of all task orders (if applicable), and all inspection reports completed by the COR (OF-127), monthly preventive maintenance reports required by Exhibit A. These forms will be supplied to advise the Contractor of service requests and to document the performance of all work, including emergency work.

(b) Documentation of any complaints from Post personnel or unusual incidents which may have taken place during the visit to the site.

All records maintained under this subsection shall be retained for a minimum of three (3) years after final payment, or longer if required by applicable law or other contract clauses, and shall be made available to the Government for review or audit upon request.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 RESERVED

H.2 RESERVED

H.3 RESERVED

H.4 CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration, or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration, or cancellation is effective.

When coverage is provided by a self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

If the Contractor intends to use any subcontractors under this contract, the Contractor must ensure that each subcontractor carries the types and amounts of insurance as identified below.

The Contractor's attention is directed to Section I, 52.228-5, "Insurance - Work on a

Government Installation". As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury, On or Off the Site, in Singapore Dollars

Per Occurrence SGD $50,000

Cumulative SGD $100,000

2. Property Damage, On or Off the Site, in Singapore Dollars

Per Occurrence SGD $50,000

Cumulative SGD $100,000

The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the

Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.4.1 Government as Additional Insured

The general liability policy required of the Contractor shall name the United States of

America, acting by and through the Department of State, as an additional insured with respect to operations performed under this contract.

H.4.2 Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of the clause in Section I, 52.233-1, Alternate I, Disputes. However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

H.4.3 Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within thirty (30) calendar days after contract award. Failure to submit acceptable evidence on insurance within the required time may result in termination of the contract for default or other appropriate contractual remedies, as determined by the Contracting

Officer.

H.5 GOVERNING LAW

The contract and the interpretation thereof shall be governed by the laws of the United

States.

H.6 LANGUAGE PROFICIENCY

The manager assigned by the Contractor to superintend the work on-site, as required by

Section I, 52.236-6, Superintendence by the Contractor, shall be fluent in written and spoken English.

H.7 LAWS AND REGULATIONS

H.7.1 Compliance Required

The Contractor shall, without additional expense to the Government, be responsible for complying with all applicable laws, codes, ordinances, and regulations governing performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

Host country authorities shall not enter Government facilities without the permission of the Contracting Officer.

Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent requirements of applicable laws, regulations, and this contract.

In the event of a conflict between this contract and applicable laws or regulations, the

Contractor shall promptly notify the Contracting Officer in writing and recommend a proposed resolution.

If hazardous waste is generated during performance of this contract, the Contractor shall provide a monthly environmental waste report describing the type, quantity, disposition, and method of disposal of such waste in accordance with applicable Singapore law.

H.7.2 Labor, Health and Safety Laws and Customs

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

H.7.3 Subcontractors

The Contractor shall provide written assurance to the Contracting Officer that all subcontractors performing work under this contract have obtained all licenses and permits required by applicable law.

H.7.4 Evidence of Compliance

Proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause shall be submitted by the Contractor at such times as directed by the

Contracting Officer.

H.8 RESPONSIBILITY OF CONTRACTOR

H.8.1 Damage to Persons or Property

The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

H.8.2 Responsibility for Work Performed

The Contractor shall be responsible for all materials delivered and work performed until accepted by the Government, except where otherwise expressly provided in this contract.

H.9 MAINTENANCE OPERATIONS

H.9.1 Operations and Storage Areas

(a) Confinement to Authorized Areas. The Contractor shall confine all operations

(including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer.

(b) Vehicular Access. The Contractor shall, and in accordance with any regulations prescribed by the Contracting Officer, use only Government-approved site entrances.

H.9.2 Use of Premises

(a) Occupied Premises. If the premises are occupied, the Contractor, its subcontractors, and their employees shall comply with the regulations promulgated by the

Government governing access to, operation of, and conduct while in or on the premises and shall perform the work required under this contract in such a manner as not to unreasonably interrupt or interfere with the conduct of Government business.

(b) Requests from occupants. Any request received by the Contractor from occupants of existing buildings to change the sequence of work shall be referred to the Contracting

Officer for determination.

(c) Access limited. The Contractor, its subcontractors and their employees shall not have access to or be admitted into any building or portion of the site outside the areas designated in this contract except with the permission of the Contracting Officer.

H.10 SAFETY

H.10.1 Accident Prevision

(a) General. The Contractor shall provide and maintain work environments and procedures which will (1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract. For these purposes, the Contractor shall--

(1) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(2) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for this purpose are taken.

(b) Records. The Contractor shall maintain accurate records of all accidents, injuries, occupational illnesses, property damage, and loss or theft of Government property occurring during performance of this contract and shall report such incidents to the COR as directed by the Contracting Officer.

(c) Subcontracts. The Contractor shall be responsible for its subcontractors' compliance with this clause.

(d) Written Program. Before commencing the work, the Contractor shall--

(1) Submit a written Safety Plan describing how the Contractor will implement this clause; and

(2) Meet with the COR, if requested, to discuss implementation of the safety program.

(e) The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the

Contractor or the Contractor's representative at site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the

Contractor shall immediately take correction action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

H.11 SUBCONTRACTORS AND SUPPLIERS

H.11.1 Claims and Encumbrances

The Contractor shall satisfy as due all lawful claims of any persons or entities employed by the Contractor, including subcontractors, materialmen and laborers, for all labor performed and materials furnished under this contract, including the applicable warranty or correction period, unless the Government shall be directly liable therefor by contract.

The Contractor shall not at any time permit any lien, attachment, or other encumbrance to be entered against or to remain on the building(s), or the premises, whether public or private, or any portion thereof, as a result of nonperformance of any part of this contract.

H.11.2 Approval of Subcontractors

(a) Review and approval. The Government reserves the right to review proposed subcontractors for a period of five (5) calendar days before providing notice of approval or rejection of any or all subcontractors.

(b) Rejection of subcontractors. The Government reserves the right to reject any or all subcontractors proposed if their participation in the project, as determined by the

Contracting Officer, may cause damage to the national security interests of the United

States. The Contractor agrees to promptly replace any subcontractor rejected by the

Government under this clause.

H.12 CONTRACTOR PERSONNEL

H.12.1 Removal of Personnel

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the

Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

H.12.2 Maintenance Personnel Security

After award of the contract, the Contractor has ten calendar days to submit to the

Contracting Officer a list of workers and supervisors assigned to this project for the

Government to conduct all necessary security checks. It is anticipated that security checks will take three (3) days to perform. For each individual, the list shall include:

Full Name:

Place and Date of Birth:

Current Address:

Identification Number:

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

H.12.3. Standards of Conduct

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each

Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government.