Preventive Maintenance Services for HVAC systems in Annex Compound

The U.S. Department of State is soliciting quotations for preventive maintenance services on HVAC systems at the Annex Compound of the U.S. Embassy in Seoul, Korea, under Solicitation Number 19KS7026Q0017. The scope of work encompasses four quarterly preventive maintenance service visits per year for two buildings (Building #1306 and Building #1309), including inspections, adjustments, and maintenance of rooftop air handling units, filter cabinets, and condensing units. Contractors must be qualified to service equipment manufactured by Century Corp and Busung Co., and must demonstrate established business operations with relevant HVAC maintenance experience within the past two years through references and certifications. The government will evaluate quotations using a lowest-price, technically acceptable evaluation approach, rejecting proposals deemed unreasonably low or high. Quotations are due March 20, 2026 at 5:00 p.m. local time, and must be submitted electronically to SeoulProposals@state.gov in MS-Word, Excel, or PDF format not exceeding 30 MB.

This is an unrestricted acquisition with no set-aside designation, structured as a firm fixed-price contract with payment in Korean Won. The contract includes a one-year base period with four optional one-year renewal periods, allowing for up to five years of service. Contractors must provide all labor, materials, equipment, tools, insurance, overhead, and hazardous substance disposal, with minimum public liability insurance of $100,000 per occurrence and workers' compensation insurance as required by local law. Contractor personnel must obtain prior security clearance approval and comply with embassy access procedures and security protocols. The place of performance is Seoul, South Korea, with invoices payable 30 days after service completion or receipt at the embassy. The contracting officer is Helen No, and interested firms should contact the embassy at 02-397-4754 for additional information.