RFQ 19KS7026Q0017.docx

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19KS7026Q0017, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19KS7026Q0017, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

PR15819835

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19KS7026Q0017

6. SOLICITATION ISSUE DATE

2/4/2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Helen No, Contracting Officer

b. TELEPHONE NUMBER(No collect calls) 02-397-4754

8. OFFER DUE DATE/LOCAL TIME

3/20/2026, 17:00 p.m. Local Time

9. ISSUED BY CODE

10. THIS ACQUISITION IS |X| UNRESTRICTED OR |_| SET ASIDE: _________ % FOR

U.S. Embassy Seoul General Services Office Seoul, Korea

|_| SMALL BUSINESS

|_| HUBZONE SMALL BUSINESS

|_| SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

|_| WOMEN-OWNED SMALL BUSINESS

(WOSB) ELEIGIBLE UNER THE WOMEN-OWNED SMALL BUSINESS PROGRAM

|_| ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL BUSINESS (EDWOSB)

|_| 8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

|X| SEE SCHEDULE

15. DELIVER TO:

CODE

16. ADMINISTERED BY CODE

SeoulProposals@state.gov

FACILITY CODE

18a. PAYMENT WILL BE MADE BY CODE

Company Name:

Address:

Email:

DUNS No.:

Telephone No.:

U.S. Embassy Seoul Financial Management Office #188, Sejongdaero, Jongno-gu Seoul, Korea

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance Services for HVAC Systems in Annex Compound

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Helen No 31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

|_| COMPLETE |_| PARTIAL |_| FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 10/2010) BACK

CONTINUATION TO SF-1449

RFQ NUMBER 19KS7026Q0017

PRICES, BLOCK 23

1. Prices

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4: Workers’ Compensation and War Hazard Insurance Overseas and 52.228-5: Insurance-Work on a Government Installation), overhead, profit and GST (if applicable).

1.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract.

Total Base Year

1.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract

Total Option Year 1

1.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract

Total Option Year 2

1.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract

Total Option Year 3

1.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract

Total Option Year 4

1.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.4 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates

CONTINUATION TO SF-1449

RFQ NUMBER 19KS7026Q0017

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE OF CONTRACT

1. INTRODUCTION

The American Embassy in Seoul, South Korea requires preventive maintenance services for HVAC systems on the building #1306 &1309, Annex compound. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in Korean Won. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence after receiving NTP.

2. Scope of Work The contract include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4: Workers’ Compensation and War Hazard Insurance Overseas and 52.228-5: Insurance-Work on a Government Installation), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.)

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The US Embassy Seoul, South Korea requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1. Rooftop AHU on the #1306, PD building

1.1 Air Handling Unit, AHU #1 (A1204-01)

Manufacture: Century Corp.

Model Number: AH-452A Supply Fan Model Number: GAF # DS 4.5 Supply Fan Motor: 22 kW Power Source: 3 Phase, 440V, 60 Hz Air Volume: 7644.8 LPS Static Pressure: 1,324 Pa Cooling Capacity: 136.6 kW Humidifier Capacity: 20.5 kg/hr Pre Filter: 610 x 610 x 25t x 9 EA, 610 x 305 x 25t x 3 EA HEPA Filter: 610 x 610 x 292t x 9 EA, 610 x 305 x 292t x 3 EA Location: PD roof

1.2 Filter Cabinet, FC #1, Rooftop unit (A1204-03)

Manufacture: Century Corp.

Model Number: EFU-452A Supply Fan Model Number: GAF # 2 DS Supply Fan Motor: 3.7 kW Power Source: 3 Phase, 440V, 60 Hz Air Volume: 766.7 LPS Static Pressure: 1,079 Pa Heating Capacity: 30,000 kcal/hr Pre Filter: 594 x 594 x 25t x 1 EA Bag Filter: 594 x 594 x 305t x 1 EA V-bank Filter: 594 x 594 x 292t x 1 EA Location: PD roof

1.3 Condensing Unit Information

Manufacture: Busung Co.

Model Number: 25 HP(BCAV-300), R-407C Compressor: 25 HP, RLA: 81.4 Fan 1 Power: 625 W, RLA: 1.9 Fan 2 Power: 625 W x 2, RLA: 1.9 x 2 Location: PD roof

2. Rooftop AHU on the #1309, GSO building

2.1 Air Handling Unit, AHU #2 (A1204-02)

Manufacture: Century Corp.

Model Number: AH-4603H Supply Fan Model Number: GAF # DS 4.5 Supply Fan Motor: 22 kW Power Source: 3 Phase, 220V, 60 Hz Air Volume: 7644.8 LPS Static Pressure: 1,324 Pa Cooling Capacity: 136.6 kW Humidifier Capacity: 20.5 Kg/Hr Pre Filter: 610 x 610 x 25t x 9 EA, 610 x 305 x 25t x 3 EA HEPA Filter: 610 x 610 x 292t x 9 EA, 610 x 305 x 292t x 3 EA Location: FAC/GSO roof

2.2 Filter Cabinet, FC#2, Rooftop unit (A1204-04)

Manufacture: Century Corp.

Model Number: EFU-4603H Supply Fan Model Number: GAF # 2 DS Supply Fan Motor: 3.7 kW Power Source: 3 Phase, 220V, 60 Hz Air Volume: 766.7 LPS Static Pressure: 1,079 Pa Heating Capacity: 30,000 kcal/hr Pre Filter: 594 x 594 x 25t x 1 EA Bag Filter: 594 x 594 x 305t x 1 EA V-bank Filter: 594 x 594 x 292t x 1 EA Location: FAC/GSO roof

2.3 Condensing Unit Information

Manufacture: Busung Co.

Model Number: 25 HP(BCAV-300), R-407C Compressor: 25 HP, RLA: 81.4 Fan 1 Power: 625 W, RLA: 1.9 Fan 2 Power: 625 W x 2, RLA: 1.9 x 2 Location: FAC/GSO roof

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement and the manufacturer’s specifications. The services should be provided on a quarterly basis. Under this Contract the Contractor shall provide:

· The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Emergency Response

· A same day emergency response service to HVAC malfunction trouble call in order to restore service.

4.4. Performance Standards

The rooftop units, AHU units, and all the related control parts shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:30AM and 5:00PM Monday through Friday. No work shall be performed on US Government and local holidays.

New Year’s Day (A)

Martin Luther King, Jr.’s Birthday (A)

Washington’s Birthday (A)

Seol-Nal (Lunar New Year’s Days) (K)

Sam Il Jeol (Independence Movement Day) (K) Children’s Day (K)

Memorial Day (A)

Juneteenth National Independence Day (A)

Independence Day (A)

Kwang Bok Jeol (National Liberation Day) (K)

Labor Day (A)

Chuseok (Korean Thanksgiving Days) (K)

Gae Cheon Jeol (National Foundation Day) (K) Hangeul Nal (Korean Alphabet Day) (K) Columbus Day (A)

Veterans Day (A)

Thanksgiving Day (A)

Christmas Day (A)

(A) - Denotes American holiday (K) - Denotes Korean holiday

Any other day designated by Federal law, Executive Order, or Presidential Proclamation

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Seoul, South Korea. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Contracting Officer’s Representative (COR) at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all the following requirements relating to the protection of U.S. Embassy in Seoul personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Seoul and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and COR.

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S. controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.3.2 Security Clearances. All Work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by an escort on the day of service requirements.

6.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), SDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

7.1.4. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, and gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the COR to procure.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, SDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs are not included in this contract. See 7.1.4. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a written report in English to the COR containing the following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer The following items shall be delivered under this contract:

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Services.

Performs all services set forth in the Statement of Work (SOW)

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

SeoulFMCInvoice@state.gov: Voucher Examiners of US Embassy Seoul’s Financial Management Center

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy Seoul in South Korea requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Chillers (Carrier, Model #:30RAP0355FAD610N Air-Cooled Chiller)

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT: SEE 4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW.

IV. SCOPE OF WORK - ROOFTOP UNITS & AHU MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), SDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

All air filters for annual consumption s specified in the tables below shall be provided by the Contractor. The delivery schedule for the filters will be determined by the COR. The Contractor shall replace the air filters when the Contractor performs the Preventive Maintenance Service quarterly only. Then all used filters shall be collected and disposed by the Contractor.

Air filters:

1. Rooftop AHU on 1306, PD building

/time

(EA)

Plastic frame

Total consumption a year =

2. Rooftop AHU on 1309, GSO building

/time

Plastic frame

Total consumption a year =

· Belts: Once a year

· Gaskets: Once a year

· Hoses: Once a year

· Grease: As necessary

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

MAINTENANCE PROCEDURES:

The Contractor shall quarterly clean the entire condensing units and check incoming voltage, ampere, high pressure, low pressure, oil pressures, filters, entering and leaving fluid temperature, system refrigerant temperature, cooler set point, low chilled fluid temperature, entire piping system, evaporator fins, evaporator fan, drain line, control/mother board, compressor run hours, unit run hours, etc.

I. Quarterly Maintenance Schedule:

Rooftop unit/Filter Cabinet:

1. Check unit for proper operation, excessive noise or vibration.

2. Run system diagnostics test.

3. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

4. For machines with e-coat condenser coils: Quarterly clean water rinse and check condenser coils for debris, clean as necessary.

5. Check refrigerant charge. Replenish as necessary.

6. Check all refrigerant joints and valves for refrigerant leaks, minor repair as necessary.

7. Look over piping for any cracks or leaks.

8. Check chilled fluid flow switch operation.

9. Check all condenser fans for proper operation.

10. Check compressor oil level. Obtain and test an oil sample if applicable. Change oil only if necessary.

11. Lubricate shaft bearings and motor bearings as required.

12. Check condition of condenser fan blades and that they are securely fastened to the motor shaft.

13. Verify motor amperage.

14. Conduct vibration analysis of motor & assembly: Check all alignments to specifications.

15. Check all seals.

16. Check all electrical connections, tighten as necessary.

17. Inspect all contactors and relays, replace as necessary.

18. Check accuracy of thermistors, replace if greater than ± 2° F (1.2° C) variance from calibrated thermometer.

19. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

20. Check to be sure that the proper concentration of antifreeze is present in the chilled fluid loop, if applicable.

21. Verify that the chilled fluid loop is properly treated.

22. Check refrigerant filter driers for excessive pressure drop, replace as necessary.

23. Check chilled fluid loop strainers, clean as necessary.

24. Check condition of sight glass.

25. Check cooler and heater operation.

26. Check for excessive cooler approach (Leaving Temperature — Saturated Suction Temperature) which may indicate fouling.

27. Clean cooler vessel if necessary.

28. Clean all the units and surrounding area.

29. Perform service test to confirm operation of all components.

30. Report any deficiencies and provide service documentation to COR.

AHU:

1. Change air filters.

2. Check and change belts.

3. Check sheaves for proper adjustment and wear.

4. Check alignment of the shaft and adjust it as needed.

5. Grease bearings.

6. Check and clean blades on the blower.

7. Check condensation drain for clogs. Make sure the pan is not rusted through and holds and drains water without leaking into the air handler.

8. Check for refrigerant leaks in valves, coils, and piping for direct expansion systems.

9. Check actuators for proper operation for hydronic systems.

10. Check freeze stats for proper setting and function.

11. Check all dampers for proper operation for given setpoints.

12. Check electrical connections for tightness.

13. Check to make sure there are no unusual vibrations.

14. Check to make sure all fittings, nuts, and bolts are tight and adjust it as needed.

15. Ensure no air leakages from to plenum area and inspect doors and arrest.

16. Ensure no insulation damages over the air ducts.

17. Clean the control panel and ensure that there will be no loose control wire.

18. Perform service test to confirm operation of all components.

19. Report any deficiencies and provide service documentation to COR.

20. Check humidifier and clean manifold nozzle.

21. Remove scale from the nozzle.

Control Panel:

1. Check fans and replace inlet filters.

2. Check all transformers.

3. Inspect all grounding and overcurrent protection devices.

4. Inspect and test voltage regulators if applicable.

5. Verify metering and controlling systems work correctly.

6. Check and clean motor controls.

7. Inspect the distribution and termination of the wiring.

8. Check lights and light fixtures.

II. Microchannel Heat Exchanger (MCHX) Condenser Coil Maintenance and Cleaning Recommendations:

The following steps should be taken to clean MCHX condenser coils:

1. Remove any foreign objects or debris attached to the core face or trapped within the mounting frame and brackets.

2. Start high pressure water sprayer and purge any soap or industrial cleaners from sprayer before cleaning condenser coils. Only clean, potable water is authorized for cleaning condenser coils.

3. Clean condenser face by spraying the core steady and uniformly from top to bottom while directing the spray straight toward the core. Do not exceed 900 psig or 30 degree angle. The nozzle must be at least 12 in. from the core face. Reduce pressure and use caution to prevent damage to air centers.

American Embassy Seoul U.S. Department of State

END OF SCOPE OF WORK

1SENSITIVE BUT UNCLASSIFIED

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items and Commercial Services (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and…