Preventive Maintenance Services for Chiller Systems

The U.S. Department of State is soliciting quotations for preventive maintenance services for chiller systems at the U.S. Consulate General in Cape Town, South Africa under RFQ No. 19SF2026Q0006. The services encompass quarterly and annual preventive maintenance for two TRANE RTWD water-cooled chillers and one TRANE Tracer Summit Control System, including oil level checks, refrigerant charge verification, filter replacements, electrical inspections, and spectrochemical analysis of compressor oil. Prospective contractors must demonstrate technical capability with TRANE chiller systems, obtain Defense Base Act insurance, maintain active SAM registration with a current UEI number, provide proof of established business operations in South Africa, and submit past performance references from clients served within the past three years. The Government will evaluate proposals using the Lowest-Priced Technically Acceptable (LPTA) method and award a Firm-Fixed-Price contract. Critical deadlines include February 18, 2026, at 17:00 SAST for contacting the Contracting Officer (Natheer Ford at Fordn@state.gov) to arrange the mandatory pre-quotation conference/site visit on February 26, 2026, at 10:00 SAST, and March 11, 2026, at 10:00 SAST for quotation submission to capetown_quotation@state.gov.

This solicitation includes no set-aside designations and does not identify a current incumbent contractor. The contract structure consists of a one-year base period plus four one-year option periods, with pricing required for all five years and Value Added Tax priced separately per South African law requirements. No specific award value or budget range is disclosed in the solicitation documents. Contractors must comply with comprehensive health and safety specifications including submission of site-specific health and safety plans, adherence to Department of State electrical safety standards, mandatory lockout/tagout protocols for electrical systems, fall protection requirements meeting ANSI Z359.1 standards, and confined space entry procedures with atmospheric testing where applicable. The work will be performed at the U.S. Consulate General Cape Town located at 2 Reddam Avenue, Westlake, South Africa, and quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format not exceeding 30MB per file, including the completed SF-1449, pricing sections, representations and certifications, and IRS Form W-14 for applicable foreign persons.