Preventive Maintenance Service Contract for the Multistack Chiller at the U. S. Consulate General, Chennai, India
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 191N6026Q0001-PR15936508
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Chennai Tamil Nadu India
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, through the U.S. Consulate General in Chennai, is soliciting preventive maintenance services for a 25 TR Multistack chiller at the Consulate's office building in Chennai, India, with proposals due June 22, 2026, and technical questions due June 12, 2026. No set-aside applies; award will go to the lowest priced, technically acceptable offer.
Place of performance is Chennai, Tamil Nadu, India. The contract is a firm fixed-price agreement covering a base period (July 2026–July 2027) plus four option years through July 2031. Work is limited to 8:30 a.m. to 5:00 p.m. Monday through Friday, excluding U.S. and Indian holidays, with on-site supervision required at all times. Contractor personnel must obtain security clearances, government-issued identification, and submit personnel rosters within three calendar days of award; supervisors are subject to security interviews before project commencement.
Contractor shall provide all labor, tools, materials, and supplies for scheduled preventive maintenance per manufacturer specifications, including master controller verification, mechanical module and compressor inspections, refrigerant charge checks, condenser coil cleaning, pump module servicing, and tank inspections. The contract excludes major repairs and hardware replacements, procured separately. Contractor must submit signed maintenance checklists and written reports after each service visit and invoices within 30 days of completion. A two-year guarantee period requires contractors to remedy defects in workmanship or materials at no cost. Failure to complete work within four workdays incurs a 2% penalty per workday without prior written permission.
Overseas vendors must provide documentation of available service support with past performance details in Chennai. SAM registration is mandatory for contract values exceeding $40,000. The NAICS code is 333415; PSC is Z1NB.
Notice text
DATE: June 08, 2026
Consulate Chennai’s Solicitation #: 191N6026Q0001 - PR15936508
Request for Quote- Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India
The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive maintenance services for the Multistack Chiller” as described in the attached solicitation documents.
The vendor shall provide all information required to complete the work as specified in the contract solicitation documents. Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Deadline to submit technical queries: Friday, June 12, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Wednesday, June 22, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov
Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0001- PR15936508 – Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6026Q0001 - PR15936508 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6026Q0001 - PR15936508 – Contract Document (Read the document completely before submission of quote).
- 191N6026Q0001 - PR15936508 – Vendor QA Sheet (Submit your queries as per this format).
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
- Annex B / Contractor Safety and Health Requirements.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Update to: 191N6026Q0001-PR15936508 - Answer to Vendor Inquiries | Special Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Chiller | Land and Maritime | No set-aside |
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