191N6026Q0001 - PR15936508 - RFQ Letter signed by CO.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Consulate General, Chennai, India for preventive maintenance services of a Multistack Chiller at the Consulate General's office building. The solicitation number is 191N6026Q0001 / PR15936508, issued on June 8, 2026. The RFQ is open to all responsible sources, with award intended for the lowest priced, technically acceptable offer meeting Consulate requirements. Quotations must be submitted via email to ChennaiProcurement@state.gov by Monday, June 22, 2026, at 03:00 p.m. (IST). Technical queries may be submitted by Friday, June 12, 2026, at noon (IST) using the provided Vendor QA Sheet format.

Offerors must register in the System for Award Management (SAM) database prior to submission for any order value exceeding $40,000, with failure to register resulting in proposal rejection on responsibility grounds. The contract will be issued as a firm fixed price agreement with no currency fluctuation charges, covering a base period plus four option years. Vendors must provide a detailed breakup of all applicable charges, including goods and services tax (GST) where applicable, with the Consulate's UIN listed as 3317USA00002UNE. Required submission documents include SF-1449, contract sections (Schedule, Clauses, Solicitation Provisions, Evaluation Factors, Representations and Certifications), and proof of SAM registration. Evaluation criteria emphasize lowest priced, technically acceptable offers with consideration for vendor specialization, past performance, and availability of Multistack-certified technicians. No advance payments are permitted under U.S. Government regulations. Payment will be made via Electronic Fund Transfer (EFT) within 30 days of service completion and invoice submission.