Preventive Maintenance Sakura and Epredia Equipment

The Department of Veterans Affairs (VA) Veterans Health Administration, specifically the VISN 22 Network Contracting Office, is seeking preventive maintenance services for laboratory equipment manufactured by Sakura and Epredia at the VA San Diego Healthcare System. The Request for Information (RFI) targets a comprehensive maintenance contract for 17 specific pieces of equipment, including embedding centers, slide stainers, tissue processors, cover slippers, cryo consoles, and printers. Potential vendors must provide detailed information about their business, including size status, NAICS code classification, manufacturer or distributor details, GSA contract information, pricing, and service capabilities. The RFI is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with a size standard of $34 million. Interested contractors must submit their responses via email to joanne.woo@va.gov by March 17, 2025, at 8:00 a.m. PDT, referencing RFI number 36C26225Q0574.

The contract is not set aside for any specific business category and will cover a one-year base period with four additional one-year option periods. Contractors must be certified service providers for Sakura and Epredia equipment, capable of providing telephone technical support, on-site preventive maintenance inspections, and comprehensive documentation. The maintenance services will be performed during weekdays between 8:30 AM and 4:30 PM, excluding federal holidays, with contractors required to complete annual preventive maintenance visits within a one-week period. While specific award values are not disclosed, the contract will require providers to have access to complete service manuals and software diagnostic keys, and submit maintenance records within 5 working days of completion. The procurement is categorized under Product Service Code J066 for maintenance and repair of laboratory equipment, indicating a focused and specialized service requirement for the VA healthcare system.