Preventive maintenance of the sewer systems at American Embassy Belgrade, Serbia
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RB1025Q0004
- Agency
-
US Embassy Belgrade
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 562998 All Other Miscellaneous Waste Management Services
- Place of performance
- Beograd 11040 Serbia
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's U.S. Embassy Belgrade is seeking preventive maintenance services for sewer systems at the American Embassy compound in Belgrade, Serbia through Request for Quotations 19RB1025Q0004. The comprehensive maintenance contract covers wastewater treatment plant operations, storm drain and sanitary sewage manhole inspections, lift stations, oil/water separators, and domestic water distribution systems, requiring monthly, semi-annual, and annual preventive maintenance tasks including cleaning, inspecting, and servicing various infrastructure components. Contractors must be registered in the System for Award Management (SAM) database and include Defense Base Act (DBA) insurance in their pricing, with quotations due by 17:00 local time on July 31, 2025. The government intends to award to the lowest-priced, technically acceptable offeror based on initial quotations without discussions, though discussions may be held if necessary. A mandatory pre-quotation conference is scheduled for July 18, 2025, at 10:00 am at the embassy, with prospective offerors required to contact BLG-Procurement@state.gov by noon on July 17, 2025, to arrange building entry.
This solicitation does not utilize any set-aside designations and is open to all responsible sources. The contract structure includes a base year with one one-year option period, covering comprehensive maintenance services across multiple embassy infrastructure systems. No specific contract values or budget ranges are disclosed in the available documentation, though the amendment indicates detailed pricing schedules for both the base year and first option year. The maintenance services involve various equipment quantities and frequencies, with most services requiring monthly, semi-annual, or annual inspections of critical wastewater and sewage systems. All work will be performed at the U.S. Embassy Belgrade located at Bul. kneza Aleksandra Karadjordjevica 92, Belgrade, Serbia, with quotations requiring electronic submission in PDF format to the embassy's procurement office.
Notice text
Enclosed is a Request for Quotations (RFQ) for New Embassy Compound sewer maintenance services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Friday, July 18, 2025, 10:00 am (local time Belgrade) at the U.S. Embassy Belgrade, Bul. kneza Aleksandra Karadjordjevica 92, Belgrade, Serbia. Prospective offerors/quoters should contact BLG-Procurement@state.gov no later than 12:00 noon on Thursday 17, 2025, for additional information or to arrange entry to the building.
Quotations are due by 17:00 local time Belgrade on Thursday, July 31, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. All responsible sources may submit a response which, if received on time, shall be considered.
Your quotation must be submitted electronically toBLG-Procurement@state.govin Adobe Acrobat pdf format. Quotes submitted to any other email address will not be considered. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc. If the size of the full document is greater than 10MB, break in into multiple documents smaller than 5MB and name each document as follows: “(your company name)-Quote 19RB1025Q0004 file x of x files”. All responsible sources may submit a response which, if received on time, shall be considered.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Defense Base Act (DBA) insurance is required for this solicitation. The offeror shall not purchase it until after award but it must be included in the price the quote. DBA insurance is available directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm and at the U.S. Embassy web page at https://rs.usembassy.gov/important-documents-forms/
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preventive maintenance of the sewer systems at American Embassy Belgrade, Serbia | Award Notice | |
| This notice | Solicitation | |
| Preventive maintenance of the sewer systems at American Embassy Belgrade, Serbia | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| PMSC for potable and waste water treatment | Department of State | No set-aside |
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