Preventive Maintenance of Fuel Systems

The Department of State, through the American Embassy in Mbabane, Eswatini, is soliciting preventive maintenance services for fuel systems including fuel pumps, fuel storage tanks, panel controls, and fuel dispensers. The contractor must provide trained and certified technicians, all necessary materials, consumable supplies, tools, and equipment to perform inspections, adjustments, and scheduled preventive maintenance according to manufacturer specifications and recommended maintenance schedules. Key requirements include maintaining equipment in safe, reliable, and efficient operating condition during service hours of Monday through Thursday from 7:30 AM to 5:00 PM and Friday from 7:30 AM to 12:30 PM, excluding US Government and local holidays. The Government will evaluate offers using a Best Value/Tradeoff approach, with technical qualifications and past performance in fuel management systems maintenance being significantly more important than cost. The proposal due date is Monday, March 9, 2026, at 5:00 PM local time, with a pre-proposal meeting scheduled for Thursday, February 19, 2026, at 10:00 AM local time; prospective quoters must submit team member information by Tuesday, February 17, 2026, to attend.

This solicitation carries no set-aside designation and is unrestricted to all eligible contractors. The contract is structured as a firm fixed-price award for a one-year base period with four optional one-year extensions, providing a total potential five-year contract duration. The specific equipment requiring maintenance includes a Pneumercator TMS4000 monitoring system, three underground storage tanks, six submersible turbine pumps, two remote dispensers, and two day tanks. All work will be performed at the American Embassy in Mbabane, Eswatini, located at P.O. Box D202, The Gables, Ezulwini. Prospective offerors must be registered in the System for Award Management (SAM) database prior to contract award and should provide proof of registration or evidence that the registration process has commenced with their quotation submission, with the contracting officer Michael Hauser available at 00268 2417 9000 for inquiries.