Preventative Maintenance, Inspections and Repair Services on Autoclaves & Cage Washers
Closed Solicitation Posted
- Solicitation number
- 12305B24Q0002
- Agency
-
Northeast Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Beltsville, Maryland 20705, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Agricultural Research Service Field Research Implementation and Information Delivery Northeast Area seeks preventative maintenance, inspection, and repair services for 49 autoclaves and 2 cage washers located across various facilities. Offerors must demonstrate technical capability to meet performance requirements, provide firm fixed pricing valid for 60 days, and submit past performance references for similar recent contracts. Proposals will be evaluated based on price, technical approach, and past performance. Proposals are due by October 24, 2023.
This is a total small business set-aside designated under NAICS code 811210 for electronic and precision equipment repair and maintenance services. The estimated value is within the $30 million size standard. Services are required at locations in Calverton, Maryland through October 2028, with options to extend select line items. The contractor will be responsible for all repairs up to $2,500 per occurrence and the government will procure any replacement parts over that threshold.
Notice text
2 versions
Update #2 · Latest ·
*****Answers to Bidders Questions posted*****
Solicitation Number: 12305B24Q0002
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and is being conducted according to FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The United States Department of Agriculture (USDA), Agricultural Research Service (ARS) Northeast Area (NEA) issues this Request for Quotes (RFQ) and incorporates provisions and clauses that are in effect through FAC 2023-05.
The North American Industry Classification System (NAICS) code is 811210 - Electronic and Precision Equipment Repair and Maintenance Services; small business size standard is $30.0 Mill.
Project Summary: Autoclave & Cage washer preventative maintenance, inspections and repair services are required throughout the BARC campus to ensure adequate decontamination of glassware for various buildings on campus. BARC intends to issue a firm-fixed price contract. The contract will have a base year and four (4) consecutive option years.
DELIVERY TO: USDA AGRICULTURAL RESEARCH SERVICE BELTSVILLE AREA
BELTSVILLE, MARYLAND
IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database. Failure to register in the SAM database will make an Offeror ineligible for award. The SAM website can be accessed at www.sam.gov/portal/SAM
The Government intends to post all notices/amendments related to this solicitation on SAM Contract Opportunity. Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently in order to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements.
The Government intends to award a Firm fixed-price contract.
SELECTION PROCESS: Pending availability of funding, the basis for any potential award is BE MOST ADVANTAGEOUS TO THE GOVERNMENT, PRICE AND OTHER FACTORS CONSIDERED. Only one award will be made under this solicitation based on availability of funding.
In order to be considered for award OFFERORS SHALL SUBMIT THE FOLLOWING:
- Submit documentation showing technical capability to meet or exceed Performance Elements and Benchmarks in the SOW.
- Submit Firm Fixed Price quotation (Quote SF 1449 and company letterhead) detailing the description, total price and valid for at least 60 days after receipt of quote. Delivered FOB Destination inclusive of all costs.
- Submit DUNS and UEI# with quotation.
- Submit two separate Past Performance References with contact information for recent contracts of similar scope to this requirement.
- A completed copy of the provisions FAR 52-212.3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS.
REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer which will be considered.
All questions regarding this announcement must be submitted in writing to the Contracting Officer, via email to Mark.Volk@usda.gov. Telephone requests for information will not be accepted or returned.
A Pre-bid meeting has been scheduled for N/A
Bidders questions are due by Monday 10/17/2023 @ 11AM ET
Furnish Quotes by email to Mark O. Volk, Contracting Officer, USDA, ARS, NEA, Contracting Office, no later than 3:00 p.m. EST, October 24, 2023.
DISCUSSIONS: The Government intends to award without discussions, but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Biobased Products: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated product categories. All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable, include the exclusive use of biobased and recycled products. Please visit www.biopreferred.gov for more information on the USDA Biobased Program and to reference the catalog of mandatory biobased products.
Update #1 ·
Solicitation Number: 12305B24Q0002
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and is being conducted according to FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The United States Department of Agriculture (USDA), Agricultural Research Service (ARS) Northeast Area (NEA) issues this Request for Quotes (RFQ) and incorporates provisions and clauses that are in effect through FAC 2023-05.
The North American Industry Classification System (NAICS) code is 811210 - Electronic and Precision Equipment Repair and Maintenance Services; small business size standard is $30.0 Mill.
Project Summary: Autoclave & Cage washer preventative maintenance, inspections and repair services are required throughout the BARC campus to ensure adequate decontamination of glassware for various buildings on campus. BARC intends to issue a firm-fixed price contract. The contract will have a base year and four (4) consecutive option years.
DELIVERY TO: USDA AGRICULTURAL RESEARCH SERVICE BELTSVILLE AREA
BELTSVILLE, MARYLAND
IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database. Failure to register in the SAM database will make an Offeror ineligible for award. The SAM website can be accessed at www.sam.gov/portal/SAM
The Government intends to post all notices/amendments related to this solicitation on SAM Contract Opportunity. Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently in order to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements.
The Government intends to award a Firm fixed-price contract.
SELECTION PROCESS: Pending availability of funding, the basis for any potential award is BE MOST ADVANTAGEOUS TO THE GOVERNMENT, PRICE AND OTHER FACTORS CONSIDERED. Only one award will be made under this solicitation based on availability of funding.
In order to be considered for award OFFERORS SHALL SUBMIT THE FOLLOWING:
- Submit documentation showing technical capability to meet or exceed Performance Elements and Benchmarks in the SOW.
- Submit Firm Fixed Price quotation (Quote SF 1449 and company letterhead) detailing the description, total price and valid for at least 60 days after receipt of quote. Delivered FOB Destination inclusive of all costs.
- Submit DUNS and UEI# with quotation.
- Submit two separate Past Performance References with contact information for recent contracts of similar scope to this requirement.
- A completed copy of the provisions FAR 52-212.3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS.
REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer which will be considered.
All questions regarding this announcement must be submitted in writing to the Contracting Officer, via email to Mark.Volk@usda.gov. Telephone requests for information will not be accepted or returned.
A Pre-bid meeting has been scheduled for N/A
Bidders questions are due by Monday 10/17/2023 @ 11AM ET
Furnish Quotes by email to Mark O. Volk, Contracting Officer, USDA, ARS, NEA, Contracting Office, no later than 3:00 p.m. EST, October 24, 2023.
DISCUSSIONS: The Government intends to award without discussions, but reserves the right to conduct discussions should it be deemed in the Government's best interest.
Biobased Products: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated product categories. All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable, include the exclusive use of biobased and recycled products. Please visit www.biopreferred.gov for more information on the USDA Biobased Program and to reference the catalog of mandatory biobased products.
Files
| File | Type | Posted |
|---|---|---|
| Questions regarding Solicitation 12305B24Q0002 10.docx | DOCX document | |
| 8.0 15-4281 06302023.txt | TXT text file | |
| 2.0 PWS Base Year Autoclaves & Cagewashers Service Contract 6-1-2023.docx | DOCX document | |
| 10.3 sCI(FAC 202305).docx | DOCX document | |
| 2.1 Schedule 'A' - Autoclave_Cage Washer Inventory 6-21-23.xlsx | XLSX spreadsheet | |
| 2.2 AD-1197.pdf | ||
| 10.0 12305B24Q0002.pdf |
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