Preventative maintenance for aplio 500 US machine

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company’s capability, experience, and ability to provide Preventative Maintenance on Aplio 500 Ultrasound Machine.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company Socioeconomic Status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, and telephone number(s), and website address

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

f. DUNS Number:

g. Cage Code:

h. Tax ID

i. Date submitted.

j. Applicable company GSA Schedule number or other available procurement vehicle.

k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (attached)

Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice 246-24-Q-0137 Preventative Maintenance for Aplio 500 Ultrasound Machine in the subject line. Responses must be submitted via email to the Purchasing Agent, Krishna Harriman at Krishna.harriman@ihs.gov no later than 1:00 PM CST on June 20, 2024.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

Vendor shall provide bi-annual preventive maintenance service & repair for the Toshiba Aplio 500/PS2.000 SID No. 30044849 ultrasound imaging system located at the El Reno Indian Health Center, 1801 Parkview Dr, El Reno, OK 73036. Any/all replacement parts shall be OEM and not refurbished.

1. 1. 1. Contractor shall provide a 30 minute maximum phone response time
2. 1. 1. Contractor shall provide a 4 hour on-site response time
3. 1. 1. Contractor shall provide parts replacement: parts shall be replaced when deemed necessary by     canon medical systems, excluding disposables, accessories, options or upgrades not listed in the           Statement of Work

2.1.4    UP TO ONE (1) STANDARD PROBE WILL BE REPLACED ANNUALLY, UNLESS             CAUSED BY CUSTOMER NEGLIGENCE. ALL OTHER PROBES, INCLUDING SPECIALTY,             PLATINUM & PLATINUM PLUS, WILL BE REPLACED AT A DISCOUNT OF 40% OFF LIST             PRICES

1. 1. 1. 1. .PVT-781VTE/FS.010 (Transducer,Multi-Frequency Endocavitary)
         2. PLT-705BT/FS.010 (Transducer, Multi-Frequency Linear)
         3. PLT-1005BT.010 (Transducer, Multi-Frequency Wide Footprint Linear)
         4. PVT-375BT/FS.010 (Transducer, Convex, Multi-Frequency)
         5. PST-25BT.010 (Transducer, Cardiac Sector)

2.1.5    UP-D898MD.010 (Printer, Digital Grayscale) shall be covered

2.1.6    Contractor shall provide support through remote connections for 24/7 troubleshooting.

2.1.7    The contractor shall advise of any problem(s) encountered in connection with performing     scheduled maintenance or other services listed in this SOW.