Preventative Maintenance and Repair for Schneider Electric EcoStruxture and I/A series controls equipment and software - Amendment 0001

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number: 12305B23Q0023 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

This requirement will be solicited as a commercial service in accordance with FAR Part 12. The solicitation document, with the incorporated clauses and provisions, is issued in accordance with the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures.

Set- Aside: This solicitation is 100% small business set-aside.

The North American Industry Classification System (NAICS) code is 541513 (Computer Facilities Management Services); small business size standard in millions of dollars $32.5 million.

Line-item number(s) and items, quantities, and units of measure:

See Price List Below.

Description of requirements for the items to be acquired: The contractor  shall provide all services including labor, materials, supplies, supervision, tools, equipment, transportation, and insurance necessary to provide preventative and remedial maintenance (emergency and non- emergency service), technical support, data programming, software upgrades, equipment upgrades, two-hour mandatory emergency response and non-emergency response for repair, service, and manufacturer parts for Schneider Electric EcoStruxture and I/A series controls equipment and software.  The Contractor shall be able to service, test, repair, calibrate and provide the necessary manufacture parts and vital components for the following equipment and software programs: Schneider Electric EcoStruxture and I/A series controls. See full description of Services outlined in the Statement of Work dated December 9, 2022.

Service Location:

United States Department of Agriculture,

National Center for Cool and Cold-Water Aquaculture (USDA-NCCCWA)

11861 Leetown Road

Kearneysville, WV 25430

Provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.  Offerors are  to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. (See clauses attachment for all clauses terms and conditions).

IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database at the time of quote submission. Failure to register in the SAM database will make an Offeror ineligible for award.  The SAM website can be accessed at https://sam.gov/

The Government intends to post all notices/amendments related to this solicitation on government point of entry (GPE) Contract Opportunities at https://sam.gov  Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements. 

SELECTION PROCESS: The Quotes will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection. Only those quotes determined to be technically acceptable will be considered for award.

All offerors shall submit the following:

1. Capability Statement that addresses the Offeror’s Technical Capability to perform services on the equipment listed in the Statement of Work.  The statement must provide details of how the offeror is an authorized distributor of the building automation system manufacturer listed in the Statement of Work.  The statement must also list the years of experience of the equipment service technician and the computer technician that will be performing the work.  (Non-priced factor)

1. Provide past performance experience for 1-2 similar projects performing services on the equipment listed in the Statement of Work. Include the (name, address, and phone number) of the similar project(s). (Non-priced factor)

1. Price for the base and four (4) option years in accordance with the Price List.

PRICE LIST

Base Period of Performance :  Jan. 1, 2023 -  Dec. 31, 2023

NO.      DESCRIPTION OF SERVICE                        QTY     UNIT     UNIT PRICE        AMOUNT

0001    Bi-Monthly Preventative Maintenance               6         EA                                                     

0002    Remedial Maintenance (Emergency Repairs)   1         LT                                           

Total Base Period:            

Option Year One (if exercised): Jan. 1, 2024, - Dec. 31, 2024

NO.     DESCRIPTION OF SERVICE                         QTY     UNIT     UNIT PRICE        AMOUNT

0001    Bi-Monthly Preventative Maintenance                6         EA                                                     

0002    Remedial Maintenance (Emergency Repairs)   1         LT                                           

Total Option Year 1:            

Option Year Two (if exercised): Jan. 1, 2025 -  Dec. 31, 2025

NO.     DESCRIPTION OF SERVICE                         QTY     UNIT     UNIT PRICE        AMOUNT

0001    Bi-Monthly Preventative Maintenance               6         EA                                                     

0002    Remedial Maintenance (Emergency Repairs)   1         LT                                           

Total Option Year 2:            

Option Year Three (if exercised): Jan. 1, 2026 - Dec. 31, 2026

NO.     DESCRIPTION OF SERVICE                         QTY     UNIT     UNIT PRICE        AMOUNT

0001    Bi-Monthly Preventative Maintenance               6         EA                                                     

0002    Remedial Maintenance (Emergency Repairs)   1         LT                                           

Total Option Year 3:            

Option Year Four (if exercised): Jan. 1, 2027 - Dec. 31, 2027

NO.     DESCRIPTION OF SERVICE                          QTY     UNIT     UNIT PRICE        AMOUNT

0001    Bi-Monthly Preventative Maintenance               6         EA                                                     

0002    Remedial Maintenance (Emergency Repairs)   1         LT                                           

Total Option Year 4:            

Note: Price will be evaluated separately from the Technical Non-Price Factors.  The technical evaluation factors which consist of the Capability Statement and Past Performance Experience are of equal importance. All technical evaluation factors must be rated acceptable to be considered for award.  

REJECTION OF QUOTATION: Failure to demonstrate compliance will cause rejection of quote without further discussions. All responsible sources may submit a quote which will be considered.

All questions regarding this announcement must be submitted in writing to the Contract Specialist Tyshanah Holloway, via email at Tyshanah.Holloway@usda.gov by Friday  December 16, 2022 @ 12:00pm EST.  Telephone requests for information will not be accepted or returned.

Submit Quotes by email to Tyshanah Holloway at Tyshanah.Holloway@usda.gov, no later than Tuesday December 20, 2022, at 10:00 a.m. EST.

DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

Electronic responses are mandatory. Information provided will not be used as a part of any subsequent solicitation requirement. Interested vendors who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to award this proposed contract action, based on this notice, is solely within the discretion of the Government.

Attachments:

Attachment 1: Combined Synopsis Solicitation

Attachment 2: Statement of Work dated December 9, 2022

Attachement 3: Clauses

Attachement 4: Wage Determination 2015-4285