Preventative Maintenance Agreement for Nitrogen Determinators for the Eastern Lab
Closed Solicitation Posted
- Solicitation number
- 123A9425Q0014
- Agency
-
Food Safety and Inspection Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Athens, Georgia 30605, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Food Safety and Inspection Service is seeking a contractor to provide preventative maintenance services for nitrogen determinators at their Eastern Laboratory through Solicitation 123A9425Q0014. The procurement covers annual preventative maintenance on two LECO TruMac nitrogen analyzers, including on-site and off-site consultation, cleaning, adjusting, aligning components, and replacing parts as needed to maintain optimal instrument functionality. The contractor must provide certified technicians trained specifically on these instruments, submit a maintenance schedule within 15 days of contract award, and offer a minimum of two emergency service visits per contract period with 48-hour maximum response time. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation methodology, with technical acceptability determined by the ability to meet Statement of Work requirements. Questions are due by June 11, 2025 at 12:00 p.m. Eastern Time, and proposals must be submitted electronically by June 20, 2025 at 12:00 p.m. Eastern Time.
This solicitation does not include any set-aside designations and represents a brand new contract with no incumbent provider, as confirmed in the Q&A documentation. The contract will be structured as a Firm-Fixed Price agreement with a base year and four option years, with total contract duration not to exceed 60 months. The maintenance services will be performed on two specific LECO TruMac nitrogen analyzers with serial numbers 4266 and 4203 located at the USDA FSIS OPHS Eastern Laboratory at 950 College Station Road in Athens, Georgia. Service must be provided during normal working hours (8:00 a.m. to 6:00 p.m. EST, Monday through Friday), with all travel costs included in the service contract. The solicitation falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC code J049 for maintenance and repair shop equipment.
Notice text
2 versions
Update #2 · Latest ·
*The Q&A is now attached.*
This is a combined synopsis/solicitation for commercial supplies and services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED.
The solicitation number for this acquisition is 123A9425Q0014 is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 811210 and the Product Service Code is J049. This will be awarded as Firm-Fixed Price. Prospective Offerors are responsible for downloading the solicitation and any amendments from https://www.sam.gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing best value and discussions are not necessary. However, the Offeror may be given the opportunity to clarify certain aspects of its Proposal, or to resolve minor or clerical errors. Discussion may be needed if significant questions which may affect the award decision arise during evaluation.
The Government intends to issue a Contract.
***The solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. The government reserves the right to cancel this solicitation, either before or after closing date, with no obligation to the offeror by the government.***
Short Description:
The contractor shall perform preventative maintenance (PM) once (1) per contractual period on each instrument upon calibration or PM expiration. This means PM scheduling is managed by internal counters and logs for sample runs, calibration, and maintenance intervals maintained by the system, which can be manually checked by the analyst. The contractor shall provide a tentative preventive maintenance schedule to the Contracting Officer or Contracting Officer's Representative (COR) within fifteen (15) days after contract award. Work performed shall include, but not be limited to, both on-site and off-site consultation, cleaning, adjusting, aligning of each electronic and mechanical component, replacing parts where needed to maintain the instrument in good operating condition, and any other work constituting preventative measures for peak operational functions.
Please see the attached documents for more details.
Update #1 ·
This is a combined synopsis/solicitation for commercial supplies and services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED.
The solicitation number for this acquisition is 123A9425Q0014 is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 811210 and the Product Service Code is J049. This will be awarded as Firm-Fixed Price. Prospective Offerors are responsible for downloading the solicitation and any amendments from https://www.sam.gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing best value and discussions are not necessary. However, the Offeror may be given the opportunity to clarify certain aspects of its Proposal, or to resolve minor or clerical errors. Discussion may be needed if significant questions which may affect the award decision arise during evaluation.
The Government intends to issue a Contract.
***The solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. The government reserves the right to cancel this solicitation, either before or after closing date, with no obligation to the offeror by the government.***
Short Description:
The contractor shall perform preventative maintenance (PM) once (1) per contractual period on each instrument upon calibration or PM expiration. This means PM scheduling is managed by internal counters and logs for sample runs, calibration, and maintenance intervals maintained by the system, which can be manually checked by the analyst. The contractor shall provide a tentative preventive maintenance schedule to the Contracting Officer or Contracting Officer's Representative (COR) within fifteen (15) days after contract award. Work performed shall include, but not be limited to, both on-site and off-site consultation, cleaning, adjusting, aligning of each electronic and mechanical component, replacing parts where needed to maintain the instrument in good operating condition, and any other work constituting preventative measures for peak operational functions.
Please see the attached documents for more details.
Files
| File | Type | Posted |
|---|---|---|
| QA for 123A9425Q0014.pdf | ||
| J.1 Maintenance Nitrogen Determinator SOW_05162025.pdf | ||
| Solicitation 123A9425Q0014.pdf |
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