Presolicitation Notice for NMAH: Replace Fire Alarm Panels and Associated Devices OFEO Project No. 1703102 and 1603107

The Smithsonian Institution is notifying its intent to solicit for the replacement of Fire Alarm Panels and Associated Devices and, and the replacement of Fire Stair Doors and Hardware at the National Museum of American History (NMAH), 1300 Constitution Avenue NW, Washington, DC 20560.

The selected offeror shall be fully qualified to perform the Work, including, without limitation, the following crucial elements: Replacement of Fire Alarm Systems, including expertise with Siemens XLSV and Work in active museum spaces (exhibits, collections storage, offices, conservation laboratories, etc.), including protection of museum artifacts and exhibitory.

Offerors must have five (5) years experience as a construction contractor. Completion or ongoing construction minimum of three (3) comparable projects within the past five (5) years; one (1) of which must be a major renovation or major addition minimally $8M in value. Key Subcontractors shall have a minimum of five years’ experience in the installation of fire alarm system of similar size, complexity and capacity. At a minimum key subcontractor include the Electrical and Fire Alarm subcontractors.

The full solicitation 33330221RF0010025, request for proposals, will be released in the beginning of July 2021. Responses will be due within forty-five (45) days of release. Electronic copies will be uploaded to this FEDBIZOPP’s site.

The Smithsonian Institution will accept proposals from all qualified offerors. The Smithsonian Institution’s evaluation panel will be the sole entity to determine as to whether an offeror is capable of meeting the requirements to carry out contract performance.

DESCRIPTION OF SERVICES:

1. NMAH Replace Fire Alarm Panels & Assoc Devices (Package A) Scope of Work. Work under this project includes demolition of existing fire alarm panels and devices, replacement of existing fire alarm panels, devices and installation of new fire alarm equipment operating system. The work includes, but is not limited to:

          a. General Conditions: qualified professional services, collections protection, equipment, materials, labor, management and provide appropriate temporary protection.

          b. Demolition: selective removal of existing fire alarm structure called out in construction documents.

          c. Architectural: interior finishes, patch & painting and other architectural activities called out in the construction documents.

          d. Electrical: electrical distribution system, panel boards, branch wiring, fixtures, switches and outlets as indicated in construction docuements;  

          e. Emergency: Include mass notification system functionality of messages per construction documents.

           f. Fire Detection: Replace the existing Siemens System 3 and MXLV Fire Alarm Control Panels with new Siemens Desigo fire safety modular fire alarm control panels as well as provide a new digital addressable emergency voice communication fire alarm system throughout of the National Museum of American History. Provide a complete digital, addressable emergency voice communication fire alarm system, including, all wiring, raceways, pull boxes, terminal cabinets, outlets and mounting boxes, control equipment, alarm and supervisory signals, initiating devices, alarm notification appliances, notification appliance     booster panels, interface equipment, and all other accessories and miscellaneous items including software system programming and testing for a complete operating system throughout whether specifically noted or not. All systems shall comply with the International Building Code (IBC) 2018 edition, International Fire Code (IFC) 2018 edition, ASME A17.1, NFPA Standards 13 (2016), 70 (2017) AND 72 (2016), Smithsonian Institution OSHEM Fire Protection & Life Safety Design Manual (9-9-2014), and Smithsonian Institution Code, Standards and Guidelines, Feb 2012. The equipment provided shall be listed for the intended purpose by a national recognized testing laboratory. Provide software system, system programming, testing for a complete operating system and shall secure all necessary inspections and final system acceptance from building officials (AHJ). 

           g. Security: Card reader connection to fire alarm system and associated devices.

           h. Telecommunications/IT: as it pertains to tie-ins for security and the fire alarm panels and associated devices.

2. NMAH Replace Fire Stair Doors (Package B) Scope of Work: Work under this project includes replacement of existing fire stair doors. The Work includes, but is not limited to:

        a. General Conditions: qualified professional services, equipment, materials, labor, management and personnel to replace fire stair doors and provide appropriate temporary protection.

         b. Demolition: removal of existing door leafs known to contain insulation with ACM within enclosed door cores as indicated in Hazmat Report.

         c. Architectural: repair of existing door frames and UL certification for repaired door frames, installation of new fire stair door leafs including new exit hardware, fabrication and installation of two (2) new pedestrian safety gates.

         d. Security: reconnection of exiting installations of two (2) new card readers and associated electrical components, connection to existing security system.

ASSUMPTIONS:

1. All area’s square footage in the RFP are approximate.
2. Total period of performance is estimated to be approximately 600 calendar days from date of Notice to Proceed.

Estimated cost range is between $ 8.9M and $ 12.5M

Firm evaluation and selection will be conducted in accordance with FAR Part 15. Best Value and will be based on the following criteria:

Proposals will be evaluated against the following factors: factors and subfactors in the solicitation listed in order of importance. The sum of the Technical Proposal will be equal weight to the sum of the Cost Proposal.

(1) Firm Past Experience/Firm Past Performance

(2) Plan of Accomplishment and Schedule

(3) Organizational Chart/Key Subcontractors

Cost Proposal

(4) Price.  

The factors will be subjectively evaluated by the board. The solicitation will include a detailed list of evaluation factors, including any sub factors or elements, and will provide instructions for proposal requirements and the basis for award. The successful firm will be expected to sign a standard, unmodified, Smithsonian construction contract.  The North American Industry Classification Code (NAICS) for this procurement is 236220 and the size standard under this code is $39.5 million average annual receipts over the last three years. This announcement is open to all businesses regardless of size.

SUBCONTRACTING PLAN REQUIREMENTS: If the selected firm is a large business, a subcontracting plan consistent with PL 95-507, PL 99-661 and PL 100-656 will be required with the final fee proposal. A minimum goal of 40% of the total planned subcontracting dollars shall be placed with small business concerns. At least 6%  of total planned subcontracting dollars shall be placed with Small disadvantaged businesses (SDB), including Historically Black Colleges and Universities or Minority Institutions; 6% with Women-owned small businesses (WOSB); 3% shall be placed with Hub-zone Small Businesses (HubSB), 3% with Veteran-owned small businesses (VOSB); and 3% with Service Disabled Veteran-owned small businesses (SDV). This subcontracting goal is the subcontracting cost minus the cost of Siemens. The subcontracting plan is not required with this submittal. Any prime or joint venture found to be officially notified of non-compliance on past contracts and the non-compliance is outstanding will not be considered for this project. Failure to adequately explain reasons for not meeting previous contract goals may result in a lower overall rating and ultimate non-selection.  An approved small business-subcontracting plan will be required prior to award.     

THIS IS NOT A REQUEST FOR PROPOSALS.